[DevJobsIndo] [GIZ Job Vacancy Notice] GOJ – Contract & Procurement Officer (CPO)

 
Description: Description: Description: Description: Job Vacancy Notice
 
Internal
Announcement
 
21 October 2015
 
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is
the German International Cooperation implementing sustainable development on
behalf of the German Government.
 
GIZ Office Jakarta (GOJ) is currently looking for an:
                                                                                                                    Contract & Procurement Officer
 
Responsibilities
The main responsibilities include, but are not limited to:
  • Overall smooth
    and uninterrupted functioning of the assigned area of responsibility
  • Organization
    and co-ordination of all work mechanisms
  • Keeping of
    experts or programs/projects informed of the status of procurement etc,
    especially in cases of delays
  • Daily
    operational execution of all affairs in the assigned area of
    responsibility
  • Good impression
    of the Country Office through a helpful attitude towards the clients
  • Well established
    communications to all frequently approached offices
 
Task
        Procurement of Services
  • Prepare contracts
    for local and regional freelance experts and consulting companies, coordinate
    assignments
  • Prepare financing
    agreement, local subsidy contract, and construction contract.
  • Reviewing all
    documents/ task order proposals for contractual consistency, accuracy and
    compliance with GIZ regulations
  • Prepare Contract by
    using computer program (SAP – CoSoft)
  • Ensuring that all
    contractual mechanisms are being fully executed and modified in a timely manner
  • Maintaining close
    and continuous communications with project office‘s contracting representative
    and technical staff to ensure term of reference, scopes of work, deliverables,
    budgets, etc., is doable/achievable, meaningful, and reasonably priced
  • Monitor status of
    contract implementation, computation of all payments including advances, file
    documents of completed assignments
  • Maintain a database
    of national and regional experts including moderators by using computer program
    (Consultant Software – CoSoft)
     

Procurement of Goods
  • Prepare and process
    the procurement comply with GIZ Regulation
  • Maintain, carry out,
    and responsible for local procurement (negotiates costs, orders stationary,
    inspect delivery, etc), including quotation procedures, according to GIZ
    guidelines
  • Conducting
    compliance review of procurement request and specification submitted by project
    offices
  • Conducting the
    summary bid analysis to get best overall value
  • Prepare Purchase
    Order for suppliers by using computer program (SAP – ProSoft)
  • Perform procurement functions and negotiate best prices with
    vendors
  • Maintain a database
    of suppliers
 
Other
duties/additional tasks
  • Provide an advice to projects  which related
    with Contract and Procurement matters
  • Filing the contracts
    and purchase order according to GIZ regulation as active and inactive files
    (softcopy and hardcopy)
  • Assist
    in  and/or carry out other project
    activities and tasks as assigned
  • Undertake
    further job training related to his/position and duties if required
  • Make photocopies and
    scans documents if and when required
  • Compile and organize
    information materials
  • Label files
    according to GIZ filing system
Required qualifications, competences and experience
  • At least bachelor degree in related area;
  • At least 5 years’ professional experience in similar
    position;
  • Having working experience with GIZ will be an
    advantage;
  • Good working knowledge on computer e.g. MS Office Excel
    and Word;
    SAP – CoSoft and
    ProSoft
  • Excellent communication
    skills in Bahasa Indonesia and English (both oral & written)
    .
  • Proficiency in German will be ideally;
  • Ability to work in an international team.
 
Duty
Station:
Jakarta
Contract
Period:
starting in November 2015 
Direct Supervisor: Contract and Procurement Manager
 
Interested candidates should
submit the application letter, CV with latest photograph and list of
references (max. 300 kb), addressed to 
[email protected] with
email subject: GOJ – Contract & Procurement Officer (CPO) The
closing date to submit the application letter is on 2 November 2015.
 
Only short-listed candidates will be notified for interviews
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