[DevJobsIndo] Need for Coord. of Secretariat Administration

Dear All, 

Please find below an open position for Coordinator of Secretariat Administration. Send your CV with position applied on the email subject to:  [email protected] and [email protected].  
This Vacancy will be closed on 12 October 2015, and only short listed candidates will be contacted for interview.
We look forward to hearing from those who are interested in taking this opportunity to grow and develop with us.
Human Resources Department
CTI-CFF Regional Secretariat 


CTI-CFF Regional Secretariat
Consultancy as Coordinator of Secretariat Administration of CTI-CFF

The Coral Triangle Initiative on Coral Reefs, Fisheries, and Food Security (CTI-CFF) is a multilateral partnership of six countries working together to sustain extraordinary marine and coastal resources by addressing crucial issues such as food security, climate change and marine biodiversity. There is broad scientific consensus that the Coral Triangle represents a global epicenter of marine life abundance and diversity. Spanning only 1.6% of the planet’s oceans, the Coral Triangle region is home to the highest coral diversity in the world with 600 corals or 76% of the world’s known coral species. It contains the highest reef fish diversity on the planet with 2,500 or 37% of the world’s reef fish species concentrated in the area. It also a spawning and nursery ground for six species of threatened marine turtles, endangered fish and cetaceans such as tuna and blue whales. These unparalleled marine and coastal living resources provide significant benefits to the approximately 363 million people who reside in the Coral Triangle, as well as billions more outside the region. As a source of food, income and protection from severe weather events, the ongoing health of these ecosystems is critical.

The CTI–CFF Regional Secretariat is mandated to promote regional cooperation, sharing of lessons, and facilitate learning across the six Coral Triangle countries – Indonesia, Malaysia, Papua New Guinea, Philippines, Solomon Islands and Timor-Leste. The Regional Secretariat also coordinates and monitors the progress in achieving the CTI–CFF Regional Plan of Action goals. Its main activities cover the following areas: organizational development, outreach and communication, regional coordination and mechanisms, technical and thematic working groups, development of key regional reports, and capacity development. It also serves as the main liaison and for all CTI–CFF official functions such as the annual CTI-CFF Senior Officials Meetings (SOM) and the bi-annual CTI-CFF Ministerial Meetings.

Job Mission
  1. Undertake to carry out priority tasks
    associated with the secretariat administrative services and the transition to
    the operation of the Regional Secretariat CTI–CFF with implementing
    various regional events.
  2. Serve as a hub for communication and coordination: a)
    between the Executive Directors, and b) between the Partners.

Job Illustration

Coordinator of Secretariat Administration of CTI–CFF is mainly responsible for: 
  1. Perform
    the secretariat administrative activities to a high standard and in accordance with the relevant best
  2. Develop
    a Work Plan for the duration of this Agreement.
  3. Provide
    and responsible for administrative support as may be required by the CTI-CFF
    Regional Secretariat i.e. preparation of reports, presentation materials,

    decision documents and the like.

  4. Planning
    for transition to the CTI–CFF Regional Secretariat – including a description of
    major tasks to be completed and the outcome/result targeted, sequencing of
    tasks, indication of and a plan for obtaining the necessary authorizations.
  5. Pursue
    activities so that CTI member countries can arrange deposition of ratification
    instruments – including as needed contact with relevant countries as yet to
    deposit their instrument, support and guidance to those countries on the form
    and manner of deposition, provision of information to relevant parties within
    the respective Governments in support of their action to deposit.
  6. Arranging
    for disbursement of contributions from CTI member countries including but not
    limited Papua New Guinea, Solomon Island and Philippines.
  7. Provide
    and arrange for the effective operations to the premises of the permanent
    Regional Secretariat such the procurement for such items and services, the connection
    of necessary utilities, and also the necessary of banking accounts.
  8. Subject
    to funding availability and the readiness of CTI-CFF Regional Secretariat
    building for occupation, execute works to assist the Executive Director in
    establishing the operating systems of the permanent Secretariat.
  9. Facilitate
    and collaborate with other organizations including but not limited to USAID, SPREP,


  10. Participate in such meetings
    as may be reasonably requested to update the Australian Government and other
    CTI Partners on progress toward the above outcomes. At minimum this will
    include participation in the CTI Partner teleconferences.
  11. Provide overall the secretariat administrative support
    services to the Technical Working Groups and Governance Working Group
Expected Output
  • Facilitate the completion of the Host Country Agreement.
  • Finalization the ratification of the agreement
    to establish 
    the Secretariat deposit instruments with the Government of Indonesia.
  • Facilitate the guidelines of the CTI–CFF
    Meeting Management and Publications.
  • Facilitate the implementing collaboration agreement of
    the umbrella partnership of the CTI–CFF with other organizations including but
    not limited to USAID, SPREP, USDOI, SEAFDEC, and GIZ.
  • Facilitate the schedule of disbursement of contributions
    from CTI member countries.
  • Prepare a plan to guide the transition Secretariat to
    the Permanent Secretariat is finalized and agreed to by the relevant
  • Ensure the initial operating systems of the Permanent
    Secretariat, both financial and governance are in place.

Coordination and Reporting

The Coordinator of Secretariat Administration of CTI–CFF will report directly to the Executive Director of CTI–CFF Regional Secretariat in the daily implementation and completion of the services and deliverable outlined in TOR

Competency Requirements
  • University Degree, master and doctoral degree would be an advantageous
  • At least 8 years of experience in delivering secretariat administrative activities implemented by national/international/NGO/ UN bodies/Government
  • Demonstrate an understanding on marine, fisheries, and coral environment or other relevant issue is a plus.
  • Excellent in facilitation and presentation skills.
  • Ability to deal with representatives of
    governments and partners.
  • Ability
    to work independently as well as part of a team.

  • Flexible
    in communication and interpersonal skills.
  • Excellent
    spoken and written English is a must.
  • Familiar with computer and information technology skills.

Period of Performance
  • Start:  Immediate.
  • End:  3 (three) months after the contract signing, with possibility to be extended

Submission of Application
  • Application letter and updated CV should be sent to [email protected] and [email protected].
  • Please fill the “subject” column of the emails in this format “ <CSA> – <your name> “.
  • Closing date for application is 12 October 2015.

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