An external audit report should be appended to the project completion
report(at the moment of submission to the donor).
The objective of external audit for the MoFa’s NGO Grant aims to
objectively verify the appropriateness of grant fund expenditures
through evaluation by the third party expert(It is different from so
called the organization audit which audits that the account of the
organization is properly handled based on the account for Public
Interest Corporation). Specifically, it will examine if the amount
figures stated in the final balance sheet are coherent with the amount
mentioned in the detail statement of expenditures and also if the
amount figures mentioned in the detail statement of expenditures are
supported by evidenced documents/vouchers, such as receipts and other
The organization requests the external auditor or such institutions to
conduct an external audit using the following documents to verify the
appropriateness of each registration of expenditures after the
completion of the project and also to produce an external audit report
on its results. Other documents should also be presented/submitted if
considered as necessary by the auditor.
Final balance sheet for Grant Assistance for Japanese NGO Projects (Form 4-a)
-Detail statement of expenditures of Grant Assistance for Japanese NGO
Projects (reference: Form 4-b)
-Receipts and/or other documents which verify the expenditure (vouchers)
-With respect to payment for HR cost, in addition to the evidence of
salary payment voucher, the organization should submit support
documents such as working journal and timesheet to justify the amount
payment based on actual working hours.
-Travel expenses (transportation cost, per diem, accommodation cost)
should be supported by receipts.
-Documents on exchange rate
-Balance statement for the bank account (or a photocopy of the account
balance page of bank book)
The proposal must consist of two parts:
1. Narrative part, which discloses information about the audit firm,
past audit projects, time schedule for this engagement, and partners’
CV and auditors’ CV who will conduct this audit.
2. Financial part, where discloses audit fee and other charges and
terms of payment.
For more information please visit :
Audit firm must submit proposal to us by Wednesday, October 21 2015,
before 5 pm, via email: [email protected]
Recommended maximum size: 2MB. Write the subject: MoFA Audit Service –
<your company name>