[DevJobsIndo] Vacancy Announcement – Procurement Officer

KINERJA
Project, a local governance program funded by USAID focusing on providing
service delivery in the areas Education and Health is currently looking for Procurement Officer according to the
scope of work below. Interested candidates are invited to submit their
applications to [email protected]

<mailto:[email protected]>
not later than COB 17 November 2015 indicating the reference subject.
All candidates are requested to specify their availability date in the
application form. Please note that only short-listed candidates will be
contacted.





Duration
of Project: Anticipated dates—late 2011 to March 2017

Position: Procurement Officer

Duty Station: Jakarta (until December 2015) and Papua (commencing
January 2016)






Job Summary

The Procurement
Officer provides input and carrying out responsibilities in procurement,
logistics, property control and project administrative and processes, for other
operational functions required to implement the project.
 
Duties and Responsibilities
·   Serves as a Procurement Officer for the
project, assure all sub-contracts, consultant and other service contracts, and
purchase orders awarded by KINERJA are in compliance with RTI Procurement
Policy for International Offices and USAID rules and regulations
·     Receive, review and process incoming
requests from requestor ensuring sufficient clarity on specifications given for
good and services. Confirm any other relevant information from requesters and
seek recommendation from IT Officer and/or RTI IT Manager for related IT goods.
·        
If necessary, assist program staff in

preparation of unambiguous specifications for purchase of goods, prior
submission of requisition.

·     Coordinate and ensure that all project
related purchases are reviewed and approved in accordance to the purchase
authorization matrix.
·        Liaise with other admin staff in National
and/or Provincial Offices, include Grantees regarding procurement of
goods/service, to consolidate overall office procurement requirements and
optimize purchasing power. Plan and implement procurement activities, including
obtaining quotations, preparation of evaluation and recommendation, issuance of
Purchase Order (PO) or Service Agreement (SA) and delivery of goods/services in
accordance to RTI Procurement Policy for International Offices and in
compliance with USAID rules and regulations
·       Submitting
procurement outcomes for RTI ARO Procurement Manager (as required) and Senior
Finance and Operations Manager’s approval
·      To lead procurement process of preferred
vendor list assessment in National and Provincial Office; providing direction
to AA to get information required, presenting tables of comparison among
vendors or quotations received and issuing the approval vendor list in review
with  Senior Finance & Operations
Manager and COP 
·    Undertake
the annual review of vendors list;
evaluate vendor’s
performance, reliability, quality, price, delivery of goods/services against
the concluded PO/SA and organizations’ best interests.
·        Undertake a time to time hotel satisfaction
survey to improve and maintain vendor good performance.
·        In coordination with the relevant staff play
a lead role in negotiation sub-contracting arrangements ensuring relevant and
efficient vertical and horizontal information flow across the project’s
organization and structure
·     Provide expert advice for USAID, RTI, or
staff-persons in the project and Grantees regarding procurement issues
·     Offer advice and solutions for relevant
staff in setting up vendor agreements and contract management for both Jakarta
and Provincial Offices
·     Coordinate with the Finance staff to ensure
that prior to the final ordering and delivery of goods/services, the charging
code and budget line item have been determined.
·     Coordinate and monitor the delivery of
ordered goods/services and ensure through established procedures that all
received goods/services are in accordance with the terms and specifications of
the PO/SA. Furthermore ensure quality and opportune delivery of purchased
goods/services.
·   Prepare payment documentation and liaise
closely with the finance department concerning payment of purchased and
delivered goods and services.
·   Maintain optimal records of all
transactions, ensuring that an efficient filling system for record of all
quotations, procurement process, copies of records of expenditure, receiving
reports, receipts, local order forms, etc are kept accountable and easily
accessible by managers.
·        Ensure the
compliance of branding and marking policy for Kinerja, Partner and Grantees
·       Responsible 
for project property control and management include inventory purchased

by Grantees; keeps records of controlled and managed equipment in RAMS

·   Maintain record
list of property and managed equipment for National and Regional offices into
RAMS application and submit relevant issues to home office
·        Regular and timely inventory stocktaking
·     As the property control officer (asset move,
asset lost, asset on loan, etc.) responsible for asset record of Kinerja
Offices and Grantees.
·        Responsible for asset disposal management
for project and Grantee close out.
 
 
Reporting
This
position will report to the Sr. Finance & Operations Manager.
 
 
Qualifications required
 
·                    
Minimum S-1 degree with at least 5 year
related work experience
·             Minimum previous experience of procurement and
administrative management in related program/project, USAID project related
experience is desirable.
·                    Good command of written and spoken English
and Indonesian
·                    Able to work under tight deadlines and
managing priorities
·                    High degree of adaptability to varied
working environments and good interpersonal and teamwork skills.
·                    
Highest standards of personal and
professional integrity
·                    
Good computer skills, including internet and
email
 
 
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