Project, a local governance program funded by USAID focusing on providing
service delivery in the areas Education and Health is currently looking for Procurement Officer according to the
scope of work below. Interested candidates are invited to submit their
applications to [email protected]
not later than COB 17 November 2015 indicating the reference subject.
All candidates are requested to specify their availability date in the
application form. Please note that only short-listed candidates will be
of Project: Anticipated dates—late 2011 to March 2017
Position: Procurement Officer
Duty Station: Jakarta (until December 2015) and Papua (commencing
Officer provides input and carrying out responsibilities in procurement,
logistics, property control and project administrative and processes, for other
operational functions required to implement the project.
project, assure all sub-contracts, consultant and other service contracts, and
purchase orders awarded by KINERJA are in compliance with RTI Procurement
Policy for International Offices and USAID rules and regulations
requests from requestor ensuring sufficient clarity on specifications given for
good and services. Confirm any other relevant information from requesters and
seek recommendation from IT Officer and/or RTI IT Manager for related IT goods.
If necessary, assist program staff in
preparation of unambiguous specifications for purchase of goods, prior
submission of requisition.
related purchases are reviewed and approved in accordance to the purchase
and/or Provincial Offices, include Grantees regarding procurement of
goods/service, to consolidate overall office procurement requirements and
optimize purchasing power. Plan and implement procurement activities, including
obtaining quotations, preparation of evaluation and recommendation, issuance of
Purchase Order (PO) or Service Agreement (SA) and delivery of goods/services in
accordance to RTI Procurement Policy for International Offices and in
compliance with USAID rules and regulations
procurement outcomes for RTI ARO Procurement Manager (as required) and Senior
Finance and Operations Manager’s approval
vendor list assessment in National and Provincial Office; providing direction
to AA to get information required, presenting tables of comparison among
vendors or quotations received and issuing the approval vendor list in review
with Senior Finance & Operations
Manager and COP
the annual review of vendors list; evaluate vendor’s
performance, reliability, quality, price, delivery of goods/services against
the concluded PO/SA and organizations’ best interests.
survey to improve and maintain vendor good performance.
a lead role in negotiation sub-contracting arrangements ensuring relevant and
efficient vertical and horizontal information flow across the project’s
organization and structure
staff-persons in the project and Grantees regarding procurement issues
staff in setting up vendor agreements and contract management for both Jakarta
and Provincial Offices
that prior to the final ordering and delivery of goods/services, the charging
code and budget line item have been determined.
ordered goods/services and ensure through established procedures that all
received goods/services are in accordance with the terms and specifications of
the PO/SA. Furthermore ensure quality and opportune delivery of purchased
closely with the finance department concerning payment of purchased and
delivered goods and services.
transactions, ensuring that an efficient filling system for record of all
quotations, procurement process, copies of records of expenditure, receiving
reports, receipts, local order forms, etc are kept accountable and easily
accessible by managers.
compliance of branding and marking policy for Kinerja, Partner and Grantees
for project property control and management include inventory purchased
by Grantees; keeps records of controlled and managed equipment in RAMS
list of property and managed equipment for National and Regional offices into
RAMS application and submit relevant issues to home office
asset lost, asset on loan, etc.) responsible for asset record of Kinerja
Offices and Grantees.
for project and Grantee close out.
position will report to the Sr. Finance & Operations Manager.
Minimum S-1 degree with at least 5 year
related work experience
administrative management in related program/project, USAID project related
experience is desirable.
working environments and good interpersonal and teamwork skills.
Highest standards of personal and
Good computer skills, including internet and