FH Indonesia Job Vacancies

JOB VACANCIES

 

 Yayasan Fondasi
Hidup (Food for the Hungry/FH-Indonesia) is an independent
non-governmental
organization based in
Medan, North
Sumatera and has
program operations in
North Sumatera
Province and Siberut
Island,
West Sumatera Province.
FH has been working
in Indonesia since
2005 and aims to alleviate all forms
of poverty through
holistic programming
and approach.

We are
looking for a dynamic and committed individual to fill up the position as :

A. Positition
Title : HR & GA OFFICER

Based in
MEDAN, North Sumatera.

Objective of the position : Responsible
for providing assistance to Finance & Administration Director in human
resources and general affair function to support the operational (office and
program).

 

Task & Responsibilities:

1. General HR function (Absence staff report, recruitment, administration, new
   staff orientation, permit, leave, etc)
2. Update of the local adaptation/law of
   organizational HR policies, information dissemination and compliance
   into FH manual book
3. Ensure regulatory compliance (i.e.,
   work permits, visas) and administration.
4. Coordinate the recruitment process
   (application, selection process, and interview)
5. Lead the new staff orientation
   (including the primary basic documents and administration
6. Update the staffs job description (and
   document the updated one), the staff database (personal and professional data),
   the staffs leave (absence) regularly (monthly).
7. Handle the staff welfare case
   (Worker/Health case, BPJS Ketenagakerjaan, BPJS Kesehatan, Insurance, Pension,
   etc) accordance with law and policy
8. Coordinate with the supervisor about
   the staff performance evaluation
9. Handle the local report related to
   government office (i.e. Labour & Social Office, etc)
10. Provide the staff care and social
    support for the staff regularly (monthly and yearly) or accidentally.
11. Provide consultation for employee’s
    grievance, ensuring issues are managed within organizational policy and labor
    regulations;
12. Supervise the General Affair staff,
    Driver, and security guards.
13. Ensure the office security (24 hours,
    security guard), ensure the office building cleanliness and maintenance (i.e.
    parking area, wareroom, office space, kitchen, etc.), ensure the asset
    maintenance (i.e. generator, office equipment, refrigerator, etc.), ensure the
    office public facility work normally (i.e. electricity, water, internet, etc.),
14. Handle the vehicle usage and regular
    maintenance
15. Handle the guest or foreigner
16. Handle others accidental work related
    to public office space (general affair)

 

B.  Position
Title : ACCOUNTING OFFICER

Based in MEDAN, North Sumatera.

Objective of
the position : Responsible for providing
assistance to Finance & Administration Director in financial and accounting
process, e.g. prepare Monthly & Annual Financial Reports; ensure all financial reports in line with Indonesian
Financial Accounting Standards (IFAS), Generally Accepted Accounting
Principle (GAAP), FH financial policies and procedures, donor requirements,
partner requirements, and all other applicable laws, rules and guidelines; ensure tax
compliance; assist the audit (local & international); and including
budgeting, tax report, asset management, etc.

        
        Task & Responsibilities:

1. General accounting tasks, including reconciling and maintaining
   balance sheet accounts and general ledger operations, preparing journal
   entries, preparing monthly closing and financial reports, preparing
   account/bank reconciliations.
2. Enters all financial transactions in the accounting
   system in accordance with the accounting standards
3. Ensure timely and accurate monthly and
   year end closure of accounts, including bank reconciliation,
4. Ensure account receivables and payables activities are performed
   accurately and timely
5. Maintains supporting documentation for all transactions
6. Ensure
   availability of transaction document such as invoice, assignment letter,
   accounting forms, etc
7. Make good
   documentation of finance documents, including copy, scan and filing system
   regularly
8. Prepare tax report and tax payment
   accurately, in timely manner and in accordance with tax regulations.
9. Maintain the fixed asset
   (list/register) and depreciation schedules
10. Assist on
    regular check physically for updating asset list
11. In-coordination
    with Finance & Administration Officer for monitoring Advance Register,
    daily cash position and petty cash transaction
12. Assist on
    annual budget process
13. Preparation and coordination of audit
    process.

 

C.  Position
Title : FIELD COMMUNICATION FACILITATOR

Based
in MENTAWAI, West Sumatera.

Objective
of the positifion : Field Communication Facilitator (FCF) is
responsible for all activities of correspondence children to sponsor /
support
the child in accordance with the quality standards and targets specified
time.
Field Communication Facilitator (FCF) will
cooperate with all the CDF and Sponsorship Department to ensure that
these
activities go well. Field Communication Facilitator (FCF) can be added
when considered necessary by management. Office holders will
cooperate with the Ministry CFCT West Sumatra.

Task & Responsibilities:

1. Translating documents
2. Processing incoming and outgoing letters
   (receiving in correspondence tracking log, screening, scanning, sending to
   Medan/distributing to each field)
3. Maintaining filing system for all World Link
   requests and documents
4. Working closely with Sponsorship Relations to
   reach the quality standard related to the communication requirements.
5. Ensuring the existing communication between
   sponsors/donors, and children (beneficiaries) in line with the Child Protection
   Policy and make them as positive experiences for all related parts.
6. Collecting
   impact
   stories and
   candid
   photos using the given
   format and guidelines
7. Providing inputs and information for program

   development especially related to children needs

8. Collecting child information ( registering
   new children, updating child profile, uploading photos)
9. Assisting with other World Link tasks, as
   needed,
10. Performing other responsibilities as requested
    by Area Coordinator.

 

QUALIFICATIONS
:

1. Bachelor
   Degree in Human Resource Management, Public or Business Administration,
   Psychology, Law or other relevant field (A),
   Bachelor Degree in Accounting (B), English Literature or
   other related public communication education background (C).
2. Knowledge of HR best
   practices, techniques and processes with some understanding of the basic
   theoretical background (A).
3. Knowledge of Indonesian
   Financial Accounting Standards (IFAS), Generally Accepted Accounting Principle (GAAP),
   Tax, and International Financial Reporting Standards-IFRS (B).
4. Possesses
   in-depth knowledge and methodology in health program (C).
5. Have experience working in humanitarian
   relief/development
   sector as program support,
   communication devision or other related
   roles (D).
6. At least 3-5 years experiences in the
   same field (A,B,C).
7. Combination of commercial and
   not-for-profit organization experience highly preferred (A,B,C).
8. Fluency in English, written and oral(A,B,C).
9. Willing to travel in domestic and foreign country (A,B,C).
10. Strong
    computer skills in Microsoft office, especially MS Excel & MS Word (A,B,C).
11. Fast learner and ability to work independently and
    in a team (A,B,C).
12. Ability to perform to a high
    level under limited supervision (A,B,C).
13. Good
    analytical skills & excellent personal and interpersonal skills, honesty,
    good self-confidence, independence and consistence (A,B,C).
14. Could work

    well under pressure and independently in a fast-paced and dynamic environment (A,B,C).

15. Able and willing to travel
    to remote and insecure locations for
    short periods of
    time and short notice (A,B,C).
16. Displays cultural, gender,
    religion, race, nationality and age sensitivity and adaptability; (A,B,C).
17. Commitment to FH’s mission and
    values (A,B,C).

 

HOW TO APPLY :

Please
send your application,
updated CV,
recent
photograph, salary expectation
and
three latest references (max300kb)
to : [email protected]no later than February
6th, 2016. Please put “title/position”
as email
subject (e.g “Livelihood Officer”), and
please put your name after
CV and/or
cover
letter title (e.g. CV-John.
Johnson, Cover letter-John.
Johnson).