FHI 360 Vacancy: Senior Procurement Officer

Position Title: Senior Procurement OfficerJOB SUMMARY:  The Senior Procurement Officer is
responsible for all activities related to the procurement of goods and
services, including consultant services for the office. Manages all service and
consultant contracts as well as any grants or subcontracts to ensure terms and
conditions are met and contracts are kept up to date.

  • Manages
    the process for all procurements, including bidding and selection process.
  • Oversees
    and maintains all service contracts, consultant agreements, and leases. for all
    Indonesia offices.
  • Works
    with Logistics and Operations Officer on process for posting for new hires to
    ensure job postings are advertised in a consistent manner with other
    procurements and in the most effective way possible.
  • Tracks
    and monitors deliverable deadlines and provides regular updates to technical
    staff to ensure deadlines are met.
  • Tracks
    all contracts, consultant agreements and other procurements to ensure closeout,
    renewals or rebids happen timely.
  • Monitor
    concerns and address technical staff’s questions regarding contracts and client
    compliance; advise and take corrective action.
  • Checks
    shipments to ensure orders are filled correctly and goods meet specifications.
  • Maintains
    all procurement files, including all necessary documentation, for goods and
    services, consultants, grants and subcontracts and any other contract or
    agreement, with the exception of employment agreements.
  • Negotiates
    price and terms and conditions for all contracts and consultant agreements.
  • Maintains
    up to date knowledge of FHI 360 procurement processes and policies as well as

    local laws and best practice around procurement.

  • Acts
    as liaison with accounting to assure purchase orders are paid as due and
    accounts are


  • Maintains
    asset tracker for all assets and ensures annual inventory is complete.
  • Trains
    staff on procurement procedures and policies and documentation requirements.
  • Assists with developing and revising procurement
    operating procedures and policies.
  • Performs
    other duties as assigned.
  • Articulate,
    professional and able to communicate in a clear, positive manner with clients
    and staff.
  • Comprehensive
    knowledge of procurement standards and practices.
  • Working
    knowledge of company policies and procedures regarding procurement,
    consultants, and contracts.
  • Ability
    to work independently and manage processes and deadlines with limited supervision.
  • Excellent at
    working in team settings..
  • Possess good
    planning, organizational, and interpersonal skills.
  • Ability to
    analyze information and exercise judgement when making decisions within the
    context of established policies and procedures.
  • Proficiency
    in computer software applications e.g. MS-Word, MS-Excel, MS Outlook and
  • Must be a
    self-starter with attention to detail.
  • Familiarity
    in working with international organizations and USAID regulations.


  • Bachelor’s Degree or its International
    Equivalent in business administration or related field.
  • Typically requires 5 years of procurement
  • Must have prior work experience on USAID
    funded programs.
  • Working knowledge of office software,
    including WORD, Excel, PowerPoint, and Outlook.
  • Must have excellent communication skills
    and good command in both written and spoken Bahasa Indonesian and English.
  • Experience of establishing strong working
    relationships with colleagues from different organizations and cultures.
  • Ability to meet deadlines with strong
    attention to consistency, detail, and quality.
  • Ability to travel within country if

Interested Candidate please send your CV with position title as the subject at the latest on 5th June 2017 to hr.indonesia@fhi360.orgOnly shortlisted candidates will be notified

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