[GIZ Job Vacancy Notice] TRANSFORMASI/AfIn: Junior Technical & Administrative Professional

“The Deutsche Gesellschaft für
Internationale Zusammenarbeit (GIZ) GmbH is an international cooperation
enterprise for sustainable development with worldwide operations. One of its priority areas of cooperation with the
Indonesian government is Good Governance and Global Networks. Among the current
projects in this area are the Alliance for Integrity and the Transforming
Administration-Strengthening Innovation Project. While the Alliance for
Integrity aims to promote compliance in the business sector through a
multi-stakeholder approach the Transforming Administration-Strengthening
Innovation Project contributes to improved public service delivery and
professionalization of the public sector. To support the work of both
projects GIZ is seeking a qualified Indonesian candidate for the following
position: Junior Technical & Administrative Professional A.     Responsibilities·      assisting  the Cluster Coordinator Good
Governance/Principal Advisor of TRANSFORMASI and Advisor of the Alliance for
Integrity  in internal and external communication
·      assisting in the
implementation of project activities including supporting the
organization of events.
·      knowledge management including contact management.·      Selected support in administration  B.    
Tasks
1.  Coordination
and communication
·        
supports the
systematic communication with relevant internal and external stakeholders of
the projects (information about activities, follow up) including with use of
social media;
·        
Sets up a data base
of contacts and updates it regularly;
·        
schedules and
organizes meetings and documents results;
·        
supports the
monitoring of project activities, keeping track of deadlines;
·        
Supports the Advisor
of the Alliance for Integrity in documenting the status and results of project
activities. 
 2.  Event
Management
·        
Responsible for
logistical management and documentation of meetings, workshops, seminars and
other project activities inside and outside the office
·        
announces and
documents events through the Alliance for Integrity and TRANSFORMASI web page
·        
supports the
coordination of the Alliance for Integrity Advisory Group and working groups and the TRANSFORMASI
steering group, including documentation of developments in the advisory group
·        
coordinates
equipment etc. required for meetings, events.
·        
manages the logistical
aspects of international delegations/visits.
 3.  Administration·        
updates the filing
system for project management, complying with GIZ standards (DMS)
·        
assists in other
administrative processes of the projects as specified by the line managers
(budget planning and monitoring).
 4.  Contracts
and Procurement
·       Arranges
procurement for contracts for Alliance for Integrity through GIZ
Country Office.
·       Arranges

procurement of goods and services for Alliance for
Integrity and TRANSFORMASI through Country Office.
·       procures
daily office supplies in coordination with the administrative assistant
·      
maintains the inventory list for the TRANSFORMASI
Programme Office in the Onsite Asset software
 C.    
Required
qualifications, competences and experience
Qualifications·      at least diploma degree in business administration,
economics, law, politics or similar area
·      additional training on ITC, web design, social media Professional experience·      at least 3 years’ professional experience in a
comparable position
·      ideally working experience with the private sector
and/or development cooperation
·      have working experience with GIZ will be an advantage Other knowledge, additional competences·      good working knowledge of ITC technologies (related
software, phone, fax, email, the internet) and computer applications (e.g. MS
Office)
·      familiar with the usage of social media·      excellent language
skills: Bahasa Indonesia and English (fluent in writing and speaking), ideally a knowledge of German
·      proactive communicator, good management and
organisational skills
 Duty Station: JakartaExpect to Join: a.s.a.p.Direct Supervisor: Advisor
Alliance for Integrity / Cluster Coordinator Good Governance
 Interested candidates should
submit a motivation letter, CV, trainings attended and list of references
(a must), addressed to recruitment-indo@giz.de. The closing date to submit the application letter is
on 20 October 2016.
 Please indicate your application by putting
the following code in the subject line: TRANSFORMASI/AfIn-JTAP
 Please name your file as follow
format:
[Your Complete
Name]_[Motivation Letter/CV/Latest Education Certificate]
 
Only
short-listed candidates will be notified

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