Vacancy Re-accouncement “Finance Assistant”


Finance Assistant

 

DAI works at the cutting edge of international development, combining
excellence in technical and operational project management, and exceptional
customer service to solve our clients’ most complex problems. Since 1970, DAI
has worked in 150 developing and transition countries, providing comprehensive
development solutions in areas including crisis mitigation and stability
operations, democratic governance and public sector management, agriculture and
agribusiness, private sector development and financial services, economics and
trade, HIV/AIDS, avian influenza control, water and natural resources
management, and energy and climate change.

 

Background

DAI seeks a Finance Assistant  for a 5-year, $19 million USAID funded
“Adaptasi Perubahan Iklim dan Ketangguhan (APIK)” Project. The purpose of APIK
is to support the Government of Indonesia to strengthen climate and disaster
resilience, working in an integrated manner from the national level down to the
community level. APIK will help to mainstream climate change adaptation and
disaster risk reduction into national andsubnational governance frameworks,
build the capacity of local communities and the private sector to address
climate change and weather-related natural hazards, and support the use of
information for climate and disaster risk management among key stakeholders.

 

Summary of Primary Duties

Finance
Assistant will report to Finance Officer. The Finance Assistant is responsible
for financial administrative duties to support office operational financial
duties. The Finance Assistant will conduct routine financial duties, liaise
with internal project team, bank, vendors, and other stakeholders. Assisting
Finance Officer by carrying out 
financial tasks, maintaining finance files, coordinate with Jakarta and
regional staff as required. 

 

Essential Duties

·       
Fund Management. Manage cash funds for all regional offices, processing
regional fund request periodically.

·       
Banking transaction. Prepare documents for payment and coordinate with
corporate bank in banking related transactions.

·       
Prepare voucher, and review the invoice or payment request for accuracy,
allocability, allowability. Ensuring each procurement document is complete and
in accordance with Project Manual, ensuring appropriate approval and backup
documentation for each voucher.

·       
Tax Calculation on Vendor/Consultant Invoices. Properly calculating tax
on each transaction according to relevant Indonesia Tax Law and Government
regulations.

·       
Processing and maintaining advances to staff, follow up outstanding
advance, and review the advance settlement records and documents.

·       
Petty Cash Management. Maintaining the daily record of petty cash book,
payments, and preparing the reconciliation weekly and monthly

·       
Expenditure Report and Fund Request. Assist in the preparation and
submission bi-weekly Field Expenses Report (FER), and assisting in preparing
fund request to Home Office periodically.

·       
Bank Reconciliation. Assist in the preparation of monthly bank
reconciliation for Jakarta Office, and review bank reconciliation report of
Regional Offices.

·       
Enter all transaction into the accounting system; identify the proper
account codes and expenditure type for each transaction. 

·       
Maintain Finance related Database in TAMIS. Entering and updating finance
related information in TAMIS.

·       
Maintain VAT Exemption request. Prepare the documents and coordinate with
institutions related to VAT exemption process for vendor invoices.

·       
Development of Activity Budget. Coordinate with Finance Officer to
develop activity budget  (workshop,
trainings, or events).

·       
Assist Finance Officers. Working closely with Finance Officers regularly
to conduct the assigned financial tasks, coordinate with regional staffs on
financial matters, advising appropriately on matters requiring their
attention.

·       
Document Filing. Maintaining orderly filing system of all financial
documents and reports.

·       
Assist Program activity. As required assist program activity on financial
disbursement.

·       
Other tasks that are relevant to overall duties of this position

 

Qualifications

·       
Bachelor’s
degree in accounting, finance, business administration and similar degree

·       
A
minimum of 2 years of progressively responsible experience in an accounting
related field.

·       
Excellent
proficiency with knowledge of Microsoft Office (mainly in excel); familiar with
financial softwareStrong organizational skill with a willingness to take
initiative and be proactive, possesses problem solving and time management
skills.

·       
Demonstrate
careful attention to detail.

·       
Demonstrate
ability to handle a heavy workload and changing priorities and tasks under
strict deadlines.

·       
Excellent
communications and personal management skills, ability to relate to people at
all levels of an organization with different multi-cultural backgrounds.

·       
Strong
interest and ability to work effectively in a team environment.

·       
Fluency
in English is required

 

Base of Operations:

·       
Jakarta, Indonesia

 

Reporting:

·       
The Finance Assistant will report to Finance
Officer as primary supervisor, and Director of Finance and Operations as
Secondary Supervisor

 

APPLICATION SEND

Interested
applicants are invited to send CV to apik_recruitment@DAI.com latest by 18 October 2016. Please indicate “Finance Assistant – NAME” as
the subject line of the email. Only shortlisted candidates will be notified.

______________________________________________________________________________

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