ADMIN ASSISTANT

Overview:

Jhpiego seeks Administration Assistants to support USAID MOMENTUM project in Flores Cluster, NTT. This position will be based in Ende and support the project activities in Flores Cluster.

Reports to: Finance and Admin Officer NTT

Location: Ende, NTT

Responsibilities:

• Support program team for the preparation of activities in Flores area, including procurement process for activity needs, such as venues, meals and communicating with vendors; creating an attendance list, etc.
• Support program team on distributing money for participants in activity if needed.
• Manage the transportation in Flores area and responsible in reviewing driver logsheet
• Responsible on car operational report from driver/vendor.
• Arrange travel needs for program team in Flores area, including accommodation and ticket.
• Collect and manage invoice from vendor for Flores area and submit to Kupang office.
• Responsible on reporting asset for Flores area, including managing floater (IT equipment) and must coordinate with Admin team national for recording the asset in the system.
• Responsible on managing logistic and utilities for program team in Flores area.
• Assist F&A Officer for operational budget needed in Flores area.
• Coordinate with Admin team in national office for procurement process.
• Coordinate and support Finance & Admin team in Kupang office if needed.
• Other tasks requested by supervisor.

Qualifications

• Diploma in administration, finance or related field with minimum of 3 years’ experience handling project finance and administration
• Strong ability to work and communicate within a team
• Computer skills, including demonstrated competency in Microsoft office (Excel, Word, and PowerPoint)
• Demonstrated ability to exercise confidentiality and professionalism
• Ability to work under pressure and balance workloads among competing priorities and a tight schedule

How to Apply

Please submit your application letter and CV with 3 referees to the following email address: [email protected] with subject as per position (e.g. Admin Assistant Flores).
For further information about Jhpiego, visit our website at www.jhpiego.org.
Only those selected for interview will be contacted.