Vacancy Announcement
Administration and Travel Assistant
 
 
SNV Netherlands
Development Organisation
 
SNV is a not-for-profit international development
organisation. Founded in the Netherlands in 1965, we have built a long-term,
local presence in 38 of the poorest countries in Asia, Africa and Latin
America. Our global team of local and international advisors works with local
partners to equip communities, businesses and organisations with the tools,
knowledge and connections they need to increase their incomes and gain access
to basic services – empowering them to break the cycle of poverty and guide
their own development.
 
To support its operation, SNV is now seeking a highly
qualified national candidate to fill in the position of Administration and
Travel Assistant to be based in our Jakarta Office.
 
 
Responsibilities
 
1)   General Support
Keep agenda’s up to date, arrange meetings and
appointments, greet and assist visitors to the office, receive and answer phone
calls and emails, draft correspondence, signal bottlenecks in planning and
suggest solutions based on requests of team and agreed general support routines
2)   Travel and Visa Arrangements
Arrange accommodations for workshops, client meetings

and training, submit and arrange formal documents (eg. visa, work permits,

custom clearance) and arrange travel arrangements including tickets, transport
of personal belongings, utilities and ensure payment, arrange long term
accommodations for personnel based on approved travel requests and conform
travel procedures and using the standard suppliers
3)   Inventory & procurement
Keep an inventory list of equipment, assets and means
of transport, and the relevant contracts and leases, organize equipment and
stationary procurement, coordinate maintenance and replacement when required,
in consultation with and with approval of the supervisor and conform the given
authorization and (procurement) procedures
4)   Facility, security and
utility Management
Ensure maintenance of office, utilities and other
properties, coordinate repairs and ensure arrangements for official functions.
5)   Supervision/management of
staff
Coordinate activities and distribute work over the
staff members, and recruits, coaches and appraises own staff
 
 
Candidate
profile
 
University Degree in English, Administration or other
relevant discipline
Minimum 3 years of relevant experience
Excellent command of spoken and written English
Strong interpersonal skills
Punctual
Honest
Good negotiation and coordination skills.
Self-motivated and organized
Ability to work independently and with the team
Willingness to work a flexible schedule
Initiative and creative in solving problems
 
 
Duty station: Jakarta
 
Contract
duration: 1-year contract with the possibility of
extension.
 
Desired start
date: As soon as possible.
 
How to apply?
Please send your application letter describing how you
meet the candidate profile and CV (in English), together with an indication of
your current salary and compensation package by 15 January 2016 to [email protected] with
subject: “Administration and Travel
Assistant”
 
For more information on SNV please refer to our
website: www.snvworld.org
 
We do not appreciate third-party mediation based on
this advertisement.