Project Overview

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is an international cooperation services company for sustainable development that operates globally. It belongs to the government of the Federal Republic of Germany but operates as a private company with more than 20,000 employees in 120 countries.

GIZ International Services (InS) is a section of GIZ that offers the company’s services to international clients, both from the public sector (international organisations, development banks, governments) and private sector companies.

In Indonesia, GIZ serves as a trusted partner and technical advisor to the Government of Indonesia by delivering integrated solutions in Energy Transition, Resilient Nature, and Sustainable Urban Development. The Energy Programme supports the shift toward a sustainable energy system through bilateral cooperation and contributions to the Just Energy Transition Partnership (JETP). The Resilient Nature Cluster promotes a multi-layered approach that combines conservation, sustainable resource management, climate adaptation (Nexus), international cooperation, and strengthened disaster risk reduction.

Through its International Services department, GIZ has been commissioned by multiple companies in the battery value chain to implement the “Nickel Impact Programme Indonesia (NIPI)” in Central Halmahera Regency, North Maluku Province, Indonesia. The project aims to address community-prioritized environmental and social challenges in the Weda Bay nickel mining and refining area, with a focus on improving health outcomes, securing access to clean water, and protecting aquatic biodiversity. Building on an initial assessment of local priorities, the project delivers immediate action on urgent priorities and participatory research to better understand the changes to aquatic biodiversity and their root causes. These insights will guide the development of long-term restoration strategies aimed at strengthening ecosystem health and community resilience. Project implementation will closely involve local communities along all of its steps. For this, a community forum will be created. An additional key need is to engage the nickel industry as partner to address adverse impacts of nickel production. This will require significant work on trust building between communities and industry players.

We seek one (1) motivated and qualified Indonesian candidate for this position.

Tasks & Responsibilities

• Manages and organise events including assisting in drafting the event planning (rundown, checklist), oversees the overall event management (virtual or face-to-face): logistical and administrative event planning and coordination with on-site visits pre, and post event, and drafts the budget estimation, per diem calculations for participants, and contributes to the establishment of the final event expenses report in coordination with Finance Manager.
• Provides logistical support for planned events (workshops, trainings, etc) in close coordination with relevant stakeholders for hosts; platforms/venues; briefing notes; invitation letters, registration forms; administrative notes; agendas; visibility materials, merchandise, and document kits.
• Provides administrative support to office management in particular the procurement of goods and services including contract process, participant flight tickets in coordination with the cluster’s service unit, GIZ Country Office, and HQ, event visibility materials etc.
• Manages Information System: to upload related event documents to the GIZ Data Management System / DMS, establishes and updates the internal event calendars.
• Provides general support to the team lead and advisors, as appropriate and necessary for the contributions to the overall activities of the team and Project as required. Carries out any other duties within the scope, spirit and purpose of the job as requested by the project leadership.

The brief profile is not intended to provide a full and complete description of the tasks.

Job Requirements

• At least bachelor’s degree in related disciplines
• At least 5 (five) years of experience organizing events with local communities and governments in a development project context.
• Prior knowledge of GIZ processes is considered and asset.
• Very strong planning and organising skills.
• Excellent oral and written communication skills
• Proficiency in Bahasa and English.
• Fully proficient in the following software applications: MS Teams; Word; Excel; and Power Point
• Knowledge and experience running a virtual events and knowledge of online platform would be advantage.
• Team spirit.
• Perform under limited supervision.
• Ability to perform in a limited time and capacity setting (under pressure).

Duty Station: Central Halmahera Regency (Weda Bay), North Maluku, Indonesia

Joining Date: 01.08.2025

Direct Supervisor:  Team Lead of NIPI Project

How to Apply

Please submit your motivation letter and comprehensive resume (including training and list of references) to recruitment-indo@giz.de by June 18^th, 2025, with subject line NIPI – Administrative Specialist.

Please name your file as follow format:

Only shortlisted candidates will be notified.