AHF Indonesia Job Opporttunity : Logistic Officer

 JOB
OPPORTUNITY

 

Logistic Officer

Based in Jakarta, Indonesia

 

Los
Angeles-based AIDS Healthcare Foundation (AHF), a non-profit, is a global
organization providing cutting-edge medicine and advocacy to more than 500,000
patients in 36 countries. We are the largest provider of HIV/AIDS medical care
in the U.S. AHF Indonesia started to work based on the memorandum of
understanding with the Government of Indonesia on 2016. We will start the
program and work in 2 provinces: Jakarta and West Java.

 

AHF Indonesia is looking for a competent candidate for the
positon of Logistic Officer.
Logistic Officer is responsible to support Indonesia program implementing by
providing day-to-day administrative and functional management of the programs
activities and staff. S/he will develop and implement a scope of work and
related operational policies and procedures, and provides operational planning
and budgeting.

 

Qualifications and experience:

Education and/or
Experience

  • Bachelor’s
    degree (B.A.) from four-year college or university
  • Two
    to five years related experience, preferably in a field directly related to
    operational duties including human resource management and capacity
    development, supplies and procurement management.
  • Experience
    working in healthcare delivery systems is and added advantage.
  • Experience
    working with INGO
  • Ability
    to effectively present information and respond to questions from groups of
    managers, clients, customers and the general public.
  • Be
    able to meet deadlines and cope with a large number of tasks at one time.
  • Team
    players, service-minded and able to work under pressure.

 

Skills and
Specifications

  • Proficiency with word
    processing, spreadsheets and presentation software;
  • Proficiency with internet

    search and electronic mail use; and;

  • Good communication and
    interpersonal skills;
  • Ability to read and
    interpret documents such as policy documents, safety rules, operating
    and maintenance instructions, and procedure manuals;
  • Ability to write routine
    reports and correspondences;
  • Ability to speak
    effectively before groups of employees or other people.
  • Ability to apply common
    sense understanding to carry out instructions furnished in written, oral, or
    diagram form;
  • Ability to deal with

    problems involving several concrete variables in standardized situations;

  • Ability to work under
    pressure and meet deadlines;
  • Make decision
    and solve problems in complex situations.
  • Be able to travel within
    the country and the countries of Asia Bureau;
  • Needs to be sensitive to
    patient population and issues surrounding HIV/AIDS;
  • Ability to prioritize tasks
    in a rapidly changing environment;
  • Ability to prepare reports,
    provide team leadership and guidance;
  • Be a strategic thinker,
    have good organizational and planning skills and ability to prioritize tasks
    and work quickly and accurately to meet deadlines;
  • Ability to communicate
    effectively in English in a variety of settings such as staff meetings,
    discussions with partners, and training workshops;
  • Flexible, proactive
    and able to organize work independently as well as work in a team.
  • Ability to effectively
    present information in both written and oral forms.

 

Essential Duties
& Responsibilities

 

Administration

  • Ensures the implementation and adherence to the
    operating policies and procedures and participates in the review of the policies
    and procedures as the need arises;
  • Manage
    all day-to-day office administrative activities
  • Serve as the point person and liaison to AHF
    Corporate headquarters with regards to Human Resources and Information
    Technology issues;
  • Assist the Country Program Manager on operational
    issues such as rental/ lease agreements, equipment management, vehicle
    management and supply management;
  • Participates in various meetings as assigned as
    well as taking the lead in relevant meetings e.g. operational/ administrative
    meetings;
  • Assist the Country Program Manager on annual

    budget development and management, monitoring of cash flow and variances in the
    program budget;

  • Provide management support for constructions and
    renovations for the program, filing system;
  • Managing
    vendors and keeping track of cycle of all maintenance;
  • Keeping records of Visiting Cards, Utility Payments, Printing of
    Stationary;
  • Conduct staff needs assessments and recommend
    trainings based on gaps identified;
  • Plan, organize and participate in training,
    coaching, mentorship and support supervision activities for all cadres of staff
    under the Indonesia program and projects as may be required;
  • Work with site technical teams in consultation
    with the Country Program Manager to develop annual training work plans;
  • Liaison with external agencies (police / municipalities /
    corporation / premise security agencies)and government bodies;
  • Seek training opportunities for project and
    partner staff from other institutions through networking, collaborations and
    partnerships;
  • Take minutes for the meeting as assigned;
  • Ensure good service, security of organization,
    employees, customers, and partners;
  • Check and manage effective use of the office’s
    supplies and stationeries and draft letters and documents, reply letter, invitation
    letter other organizations and institution concerns;
  • Organize and maintain regular inventory/ assets
    list of property of the organization at every six months basis in cooperation
    with finance department;
  • Coordinate with Travel Agencies for Airlines bookings, Hotel
    bookings & Car arrangements for employees & guests;
  • Perform other duties as required.

 

Human Resources

  • Monthly updating of the Leave records of all the Employees and
    following up for the Leave applications with the Employees;
  • Query and grievances handling of the Employees;
  • Coordinate with HR Department to issue Offer Letters, Appointment
    Letters, Transfer Letters & Confirmation Letters;
  • Maintaining the records of the employee by maintaining their
    personnel file;
  • Handling recruitment processes:

Pre recruitment
a) Getting requirement from each department;
b) Recruitment announcement posting;

 

Post Recruitment
a) Reference Check;
b) Joint formalities;
c) Personnel File Creation;

All Applicant will be treated in confidence. Only short-listed candidates will be notified and invited for interview. Please submit your letter of application and detailed curriculum vitae in english by email not later than September 25, 2016 to [email protected] Please visit our website to learn more about AHF www.aidshealth.org Please fill the ‘subject’ column of the email in this format: (The Position)-(Your Name). File attached not later than 1 MB. 

 

 


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