JOB
OPPORTUNITY

Finance and Admin Officer

Based in Jakarta, Indonesia

Los
Angeles-based AIDS Healthcare Foundation (AHF), a non-profit, is a global
organization providing cutting-edge medicine and advocacy to more than 500,000
patients in 36 countries. We are the largest provider of HIV/AIDS medical care
in the U.S. AHF Indonesia started to work based on the memorandum of
understanding with the Government of Indonesia on 2016. We have already start the
program and work in 2 provinces: Jakarta and West Java.

AHF Indonesia is looking for a competent candidate for the position of Finance
and Admin Officer. Manages
the accounting and administrative functions of AHF Indonesia located in
Jakarta, Indonesia. This position oversees also all financial aspects for AHF
Indonesia including all contractual matters. This position reports to the
Director Global accounting on all finance and admin related matters and to the
Country Program Manager for all operational matters.

Qualifications

To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily.  The
requirements listed below are representative of the knowledge, skill,
and/or ability required.  Reasonable
accommodations may be made to enable individuals with disabilities to perform
the essential functions.

Education and/or Experience

Bachelor’s degree (B.A.) in Finance,
Accounting or related field of expertise with at least 5 years related
experience and/or training or equivalent combination of education and
experience.  Experience in Audit and INGO
Accounting work will be an added advantage.

Other Skills,
Abilities/Qualifications:

• Deep accounting knowledge of end-to-end financial systems and
  processes
• Must have strong organizational skills
• Team player
• Must be able to work independent
• Excellent interpersonal and communication skills with focus on
  quality and integrity.  Enthusiasm
  for change, flexible and adapt to a dynamic environment as a champion of
  change.  Occasional travel may be
  required. 

Language Skills:                                                               

• Fluent in English
• Ability to read,
  analyze, and interpret general business periodicals, professional journals,
  technical procedures, or governmental regulations. 
• Ability to write
  reports, business correspondence, and procedure manuals.
• Ability to
  effectively present information and respond to questions from groups of
  managers, clients, customers, and the general public.

Reasoning Ability:                     
                                    

• Ability to define problems, collect data, establish facts, and
  draw valid conclusions.
• Ability to interpret an extensive variety of technical
  instructions in mathematical or diagram form and deal with several
  abstract and concrete variables.

Computer Skills:                     
                                       

To perform this job successfully, an individual
should have advanced knowledge of Microsoft Excel advance, Word, PowerPoint, QuickBooks
and Access software.

Essential Duties &
Responsibilities

Includes the following; other duties may be assigned.

• Reviews,
  analyses and verifies all AHF business transactions; incl. accruals
• Involved
  in contract negotiations with vendors, service providers and partner
  organizations; maintain log of contracts and initiates contract renewals;
• Provide
  cash management oversight.  Prepares
  monthly cash budget and manages cash flows by assuring that adequate cash is
  available
• Monitors
  Petty Cash
• Monitor
  the development of drug, condoms and test kit inventory reporting and value
• Provides
  organizational support to the partner organization for implementation of the
  contracts and required reporting structure;
• Ensures
  the timely receipt of financial and program reports from the partner
  organizations
• Ensures
  that all financial and accounting requests and submissions are in compliance
  with AHF policies and procedures as well as with local accounting and tax
  regulations
• Liaisons
  with vendors, partner organizations, global staff and accounting firms.  Communicate timely and very concisely with
  our Global staff and ancillary services.
• Assists
  in the preparation of the annual budget development;
• Review monthly general
  ledger for accuracy;
• Compares actual expend
  with the approved budget lines and explains variances;
• Provides support with
  annual financial audits, contract audits, and any additional audits as
  necessary
• Assists
  in creating and maintaining contracts and agreements with consultants;
  communicates with HR on consulting agreements; maintains log of agreements and
  relevant backup documentation;
• Manages
  staff advances assuring that advances are controlled, monitored, and
  cleared.  Assures that policies are
  followed

          Post Recruitment

     
a)    Reference Check;

b)     
Recruitment announcement posting;

c)      
Coordinate with HR Department on the Appointment Letter;

• Oversees
  payroll related matters; ensures contracts are on file and keeps a contract
  log; maintains leave worksheet detail by employee and ensures it is always
  updated; provides leave forms and other payroll relevant documentation to the
  HR department in LA in a timely manner;
• Maintains and updates

  fixed asset schedules (capex and non-capex items); ensures tagging of the
  assets;

• Assist in the
  procurement process; ensures process follows AHF guidelines;
• Support local team
  with financial information and explanation;
• Assist AHF in assuring
  compliance with local law and regulations.
• Communicate regularly
  with the Finance Department located at Corporate Headquarters.
• Train AHF staff to

  comply with AHF policies and national laws.

• Perform a wide variety
  of special projects and data gathering functions as well as developing
  reports as necessary.
• Liaisons with Corporate Headquarters in Los
  Angeles, CA (USA). 

Participation
in AHF Meetings/Committees:

Staff meetings, teleconference meetings with
global teams and other meetings as assigned.

All
applications will be treated in confidence. Only short-listed candidates will
be notified and invited for interviews. Please submit your letter of
application and detailed curriculum vitae in English by email not later than October
21, 2016 to: [email protected]
and [email protected]
Please visit our website to learn more about AHF www.aidshealth.org.

Please
fill the ‘subject’ column of the e-mails in this format: The Position–Your Name.
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