ASEAN FOUNDATION – PROGRAMME MANAGER


TERMS OF REFERENCE
 

Title PROGRAMME MANAGER
Classification Locally Recruited Staff – Level 4
Report to Executive Director
Direct Report Programme Officers
Term of Employment This position is a contractual
position for 12 months to oversee the programmes of the ASEAN Foundation
particularly those under the education theme  

 
Background
 
The ASEAN Foundation (AF) was established in
December 1997 by the ASEAN Foreign Ministers in fulfillment of the decision of
the ASEAN Leaders. The ASEAN Foundation is a non-profit ASEAN organ
that is committed to promote ASEAN awareness through people-to-people
interaction and collaboration with ASEAN stakeholders to help ASEAN build a
caring, cohesive, equitable and peaceful ASEAN Community.  We work
in four programmatic areas of education, arts and culture, media and
agriculture. We provide support in the form of scholarships, fellowships
internships and exchanges. We organize meetings, conferences, roundtables and
workshops in support of the ASEAN Community.
 
Since its founding 17 years ago, for
education alone, ASEAN Foundation administered more than US$1 million of
grants. The following sections highlight some of the accomplishments in this
area. 
 
·        
From 1998 till 2005, ASEAN Foundation supported workshops and
seminars to identify core courses for an ASEAN Studies Programme, such as
Southeast Asian History, Society, and Culture, ASEAN Economies, Regionalisation
and Regionalism, and Legal, Institutional, and Governance Frameworks among
others. In 1999, University of Malaya, Malaysia spearheaded one-semester ASEAN
Studies courses. Over several years, the course was fully developed and
institutionalised as an International Masters in ASEAN Studies Course at the
University’s Asia-Europe Institute. Other ASEAN universities are incorporating
the ASEAN Studies Programme in their postgraduate courses.
 
·        
Under the Scholarship Programme, ASEAN Foundation has produced 98
scholarship recipients hailing from 9 ASEAN countries. University partners
include institutions among the top 100 in Asia. Each of the scholars has a
unique story. Mario Wibowo from Indonesia was immediately offered an
opportunity to pursue a doctoral degree in Australia, following his Master’s
degree programme at Chulabhorn Graduate Institute, Thailand. Ingrid Ramirez
Magnata from the Philippines was a medical doctor and senior government
official. She found her true passion in community development while studying a
Master’s degree programme at Asian Institute of Management, the Philippines, and
made a life-changing decision to switch her career. Not only was Nang Shining
from Myanmar able to find a job related to her degree, her dissertation was
circulated as a tool for advocacy and as a research work sample for Burmese
students and those who interested in policy analysis. Shining was a graduate of
Master of Arts in International Development Programme at Chulalongkorn
University, Thailand.
 
·        
Successfully completion of the ASEAN
Foundation First ASEAN Model ASEAN Meeting at Sunway University, Selangor Darul
Ehsan, Malaysia that coincided with the 27th ASEAN Summit where over
70 students and their advisors gathered to participate in this event. They
role-played ASEAN senior officials, Ministers and Leaders at this event to
better understand ASEAN mechanism, process and procedures.
 
In 2016, the ASEAN Foundation will have new
opportuntiy to work with several partners to manage a fellowship programme as
well as a capacity building programme in addition to the current programmes
under the education theme of the Foundation.
 
GENERAL FUNCTIONS
 
The
Programme Manager will play a lead role coordinating the delivery of the

programme and support initiatives/programmes under the education theme of the
ASEAN Foundation.  S/he is required to
provide strategic advice, direction and direct technical input to the Executive
Director of the programme.  The Programme
Manager is expected to establish and maintain partnerships with stakeholders
(ASEAN Member States, ASEAN Secretariat, donors, etc) and is expected to
represent ASEAN Foundation in meetings, ceremonies, seminars and other events
as assigned.
 
Planning and
Coordination

 
·        
Design, lead programme inputs and coordination mechanisms in full
consultation with the Executive Director, programme staff and all partners in the programme (e.g.
ASEAN sectoral bodies, ASEC, donors, Permanent Missions to ASEAN)
·        
Advise on the implementation of the
programme and make recommendations on both substantive and financial issues,
including consolidation of wok plans, budget revisions and their presentation
for approval
·        
Take initiative in, facilitate and
support programe members in the preparation of annual work plans, budgets and
results frameworks for the implemented programme
 
Programme
Management

 
·        
Ensure the proper implementation of the programme strategies and plans and
coordinate with relevant programme staff to achieve the overall programme and
organisational goals
·        
Oversee
effective programme implementation towards the
achievement of agreed objectives and ensure delivery of resources and results
according to the planned targets
·        
Make key decisions in relation to the programme implementation, and offer
solutions to problems that arise during the implementation of programme
·        
Ensure that strategic decisions regarding programme are implemented
·        
Ensure programmes are implemented and evaluated in a consultative and
participative manner through high quality reporting
·        
Prepare work plans, produce
timely reports – financial and progress reports – as required by the
organisation and donor reporting systems
·        
Work closely with the Finance Department to ensure effective
financial and budgetary control of the program, according to ASEAN Foundation’s
policy and procedures
·        
In collaboration with the
Head of Finance and Administration, lead the development of the budgetary and
programming aspects of the annual work
plan
 
Capacity
Building
and Knowledge Management
 
·        
Monitor and review regularly the achievements of capacity
development initiatives and ensure follow-up support
·        
Support the programme and communication staff and implementing partners in
identifying good practices and lessons learned and documenting this knowledge
·        
Contribute to the production of reports and publications
·        
Forge links with other initiatives/programmes of the ASEAN
Foundation’s thematic areas to identify good practices and share lessons.
 
Communication
and advocacy

 
·        
Support development and implementation of a communication strategy
for the program and represent AF (including establishment of partnerships with
media)
·        
Prepare brochures, publications, press releases regarding the program
implementation
·        
Keep current on programme lessons learned and best practices
·        
Build up the Alumni Network and find
ways of enhancing this programme
 
 
Resource
Mobilization

 
·        
Prepare together with the Executive Director and relevant staff  for mobilization of human, technical or financial resources from
international development organizations, non-government organizations and the
private sector, if relevant
 
Human Resources
 
·        
In consultation with the
Executive Director and Head of Finance and Administration, recruit, interview
and select well-qualified program staff
·        
Supervise Program Officer as listed under supervisory
responsibilities within the programming department ensuring the use of
performance & development plans, annual performance appraisals, regular
coaching sessions, timesheets
·        
Ensure that all program
staff receives an appropriate orientation to the organization and the programs.

·        
Mitigate risks by ensuring staff are trained in financial/administrative
processes.
 
Others
 
Perform other tasks as assigned by the
Executive Director.
 
 
Education and Experience
Essential
·      
Completion of a Bachelor’s Degree
in development studies, international relations, education or
any other related field
·      
10+ years of experience in programme
design/development and implementation (design, monitoring, evaluation &
reporting), including at least
7 years of experience at the regional or international level
·       Experience working
collaboratively across the nonprofit, private, and public sectors
·       Experience in the
education sector (teaching/lecturing, curriculum development, alumnae
engagement)
 
Desirable
             ·        
Postgraduate
Degree in a relevant field
             ·        
Budgeting
and financial management experience
 
Qualifications and Technical Skill
Essential
·       Fluency in oral and written English
·      
Advanced user level computer skills and
strong knowledge of various software including Excel, Power point and Word
·      
Demonstrated capacity in establishing
and maintaining strong working and representational relationships with donors,
government officials, international NGOs, local organizations, communities and
other stakeholders
·       Excellent communication skills and track record in resource mobilization
and donor relations.
 
Desirable
·        
Knowledge ASEAN mechanisms
and processes and
              ·        
Experience in supervising
multi-cultural teams, with a particular focus on capacity building.
 
Personal Qualities
·       Excellent
analytical and writing skills, notably proposal writing skills
·       Effective time management
skills, with demonstrated ability to manage a diverse and demanding workload in
a fast-paced environment
·       Ability to support others in work planning, monitoring and review;
·       Ability to lead implementation of new systems for better coordination
and delivery of work;
·       Strong verbal
communications skills and interpersonal skills, including the ability to speak
publicly and work effectively as a member of a team;
·       Excellent project
management skills and the ability to chart one’s own direction collaboratively
·       Demonstrated
financial analysis skills, including the ability to analyze audited financials,
balance sheets, and business plans of nonprofit organizations; facility with
complex financial instruments desirable;
 
Submission of application
is Friday, 8 January 2016
Application (CV
and salary history and expectation) is to be submitted electronically to email address:

recruitment@aseanfoundation.org
 
 

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