BGPP Job Vacancy – Deputy Finance Manager

Position:                      Deputy Finance Manager

Project:                        Berbak Green Prosperity
Partnership (BGPP)

Duty station:                Jambi,
Sumatera

Period:                         One year (with possibility of extension)

Donor:                          MCA

 

Background
and Description

BGPP is an (initially) two year program supported by
MCA Indonesia and managed by a consortium led by Euroconsult Mott MacDonald. The
Partnership will work in Jambi, Sumatra in the 250,000 ha Berbak landscape. It
aims to rehabilitate degraded peatland and provide enhanced and alternative
economic opportunities for communities that derive their livelihoods from palm
oil production and other peatland-based agricultural
activities/enterprises. In order to ensure the integrity of its internal control systems, the
overall financial management has been structured to include the role of a Deputy Finance Manager.

 

 

Job Description

The Deputy Finance Manager reports to the Finance Manager, be a member of the Operations
team, supervises the Financial Accountant and Cash Administrator and liaise where necessary with the HO Finance Controller.

The Deputy Finance Manager will be responsible
for the following tasks:

  1. Assure timely maintenance
    of a reimbursing  schedule from donors
    on a quarterly basis.
  2. Assure timely invoicing
    by (I)NGO partners, preferably on a monthly basis.
  3. Review and verify
    financial claims submitted by (I)NGO partners and request clarifications,
    if necessary.
  4. Ensure partner (I)NGO financial teams in Jakarta and Jambi
    understand and comply with MCA grant conditions and those of the other
    donors.
  5. Forward the verified reimbursement requests to the HO of EMM for
    approval and make payment transfers to (I)NGO bank accounts when approved.
  6. Maintain a quarterly expenditure forecast.
  7. Keeping the MCA and other donors regularly posted on the
    funding activities in Indonesia.
  8. Keep track of the reimbursement schedule, payment requests,
    bank transfers and contract amendments with transparent and up-to-date
    file management, including soft and hard copies.
  9. Perform internal audits of the financial organization and
    administration of the  (I)NGO
    partners to assure that their bookkeeping meets Indonesian, MCA and international
    standards.
  10. Review and verify Expenditure Verification Reports prepared by
    an independent auditor, when closing the BGPP grant contract.
  11. Update and introduce procedures and guidelines for a new
    verification approach of a financial system audit conducted by the MCA
    auditor and an independent auditor.
  12. Ensuring that accounting procedures are adequate and compliant
    and filed appropriately.
  13. Represent BGPP, as and when required, in meetings with other
    funding instruments available in Indonesia.
  14. Report on the financial exhaustion on a monthly and quarterly
    basis.
  15. Manage and report on grant disbursements.

 

Key Selection Criteria

·      
Minimally a
Bachelors degree in commerce, accounting, or finance and at least five years’
work experience in project-based financial management.

·      
Experience with
accounting software and online file systems.

·      
At least five years
of experience working on large donor-funded projects,

·      
Results-oriented,
team player with strong organizational and planning skills.

·      
A good command of
English.

 

Application Process

Interested candidates should send their CV and a cover letter. Candidates should indicate in
their cover letter how they fit the Key Selection Criteria, by email to [email protected].

Applications must be received by 5 pm (WIB) on the Sunday, 24 April 2016.

Applicants should clearly indicate the position they are applying for in
the email subject line. Only shortlisted candidates will
be contacted.

 

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