Call for Consultant – RFQ-IDN/VI/2025-333

Impact Report (Project Book) Development

for the Youth Leadership Academy (YLA)

for Gender and Climate Action

 Plan International

1. About Plan International

We strive to advance children’s rights and equality for girls all over the world. As an independent development and humanitarian organization, we work alongside children, young people, our supporters, and partners to tackle the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood and enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national, and global levels using our reach, experience, and knowledge. For over 80 years, we have been building powerful partnerships for children, and we are active in over 80 countries.

2. Project Background

Plan International recognizes that the climate crisis is intergenerational and gender injustice. Climate change amplifies the inequality and discrimination experienced by marginalized girls and young women. These girls will feel the greatest impact but will not have the information and resources they need to cope with. Plan International supports young people in understanding climate change, its impacts, and how they can adapt.

The Youth Leadership Academy (YLA) for Gender and Climate Action aims to address the challenges posed by climate change while fostering youth-driven initiatives and leadership. Despite their potential to revolutionize conventional practices and propel us toward an inclusive, equitable, and sustainable future, young leaders encounter persistent barriers to meaningful engagement. YLA serves as an action-focused educational platform, empowering young individuals to enhance their critical thinking, knowledge base, skills, and self-assurance in gender and climate advocacy, thus contributing to global impact. This equips them to discern and articulate the interconnectedness and mutual dependencies between the Paris Agreement on Climate Change and the 2030 Agenda for Sustainable Development across five dimensions of sustainable progress: People, Planet, Prosperity, Peace, and Partnership

3. YLA Project Outputs

• Intensive YLA capacity-strengthening program for 40 young individuals from Indonesia, Vietnam, India, Thailand, and the Philippines.
• Implementation of 8 youth-led initiatives for climate action across 5 countries.
• Participation of 6 youth representatives from YLA in regional and global climate decision-making forums, such as COP 29/30 and the APMCDRR 2024.
• A joint youth-led campaign through social media and the Youth Action Platform.
• A Youth Leadership Summit on Gender and Climate Action in Indonesia.

4. About the YLA Impact Report (Project Book)

The Youth Leadership Academy (YLA) Impact Report (Project Book) is a dynamic and holistic reflection of the YLA journey, capturing not only the outcomes and impact of the program but also the stories, voices, and milestones that shaped it. Designed as both a strategic report and a narrative-driven project book, it serves to document and communicate the YLA’s contribution to advancing youth leadership in gender equality and climate action across the Asia-Pacific region.

This report integrates evidence-based insights with human-centered storytelling, combining qualitative and quantitative data, youth reflections, and case studies to illustrate change at both individual and community levels. It provides a structured narrative of the program’s relevance, effectiveness, and impact, while also amplifying the lived experiences of young people leading change.

As a tool for accountability, learning, and advocacy, the Impact Report (Project Book) is intended for a wide range of audiences, including donors, implementing partners, participating youth, Government agency and general public. It highlights key achievements, lessons learned, and opportunities for future action, while also serving as a creative and visual record of the YLA’s journey from start to finish. By blending data with storytelling, this publication aims to inspire, inform, and engage, all while strengthening organizational learning and supporting the design of future youth-centered programs.

The YLA Impact Report (Project Book) is expected to include the following components:

• Executive Summary and Program Overview

A concise summary of key findings and highlights, accompanied by background information on the YLA program’s objectives, duration, scope, and geographical coverage.

• Methodology and Data Sources

A clear explanation of the data collection methods and tools used, including youth-led research efforts, participatory approaches, and any monitoring and evaluation frameworks applied.

• Key Outcomes and Results

An in-depth analysis of program outputs and outcomes, aligned with YLA’s intended goals and main outputs. This includes:

1. Capacity-building components, including workshops, mentoring, regional and global exchange sessions, and Ignite Corner sessions.
2. Youth representation at APMCDRR and COP29/30
3. Implementation of seed grant projects
4. Youth Leadership Summit 2025
5. Social media and Youth Action Platform campaign outcomes
6. Highlights from the Youth Leadership Summit

• Youth Stories and Case Studies

Personal narratives and group stories that illustrate the impact of YLA on youth participants and their communities, showcasing transformation, leadership, and advocacy in action.

• Lessons Learned and Good Practices

Key insights, challenges, and recommendations drawn from the program’s implementation to inform future youth-centered initiatives.

• Stakeholder Engagement and Partnerships

An overview of the roles and contributions of donors, mentors, implementing partners, institutions, and other key stakeholders involved throughout the program.

• Visuals and Infographics

Use charts, graphs, quotes, testimonials, and other visual elements not just to present data, but to tell a story. By adding context, highlighting key patterns, and explaining the meaning behind the numbers, these visuals should enhance both the accessibility and engagement of the report.

• Annexes

Supplementary materials such as survey instruments, raw data summaries, detailed activity logs, and other relevant documentation as needed.

5. Objectives

The YLA Impact Report (Project Book) is developed with the following key objectives:

• To document and communicate the measurable outcomes and overall impact of the Youth Leadership Academy (YLA) in advancing youth leadership in gender equality and climate action across the region.
• To capture youth-driven success stories and lessons learned, highlighting the relevance and effectiveness of the YLA model through real-life experiences and transformative journeys.
• To provide strategic recommendations and evidence-based insights that can guide future programming, strengthen donor engagement, and support targeted advocacy efforts.

6. Methods for Data Collection and Analysis

The YLA Impact Report will be developed using both qualitative and quantitative data collection methods to provide a comprehensive understanding of the program’s impact.

The selected consultant will collect relevant data from 5–10 YLA Main Project team members, 40 youth ambassadors across 5 countries, 20-25 target participants in each project area (or depending on the number of intervention regions and total participants in each country), and 2–5 local stakeholders or implementing partners per country, employing participatory approaches where applicable.

Data collection methods may include, but are not limited to:

• Surveys

Structured questionnaires designed to collect quantifiable data on participants’ experiences, knowledge, attitudes, and behavioural changes resulting from their engagement in the YLA.

• Focus group discussions

Facilitated group conversations that explore collective insights, perceptions, and feedback on the program’s effectiveness and areas for improvement. The report should highlight diverse youth voices and provide contextual insights into the challenges and successes encountered throughout the program cycle.

• In-depth interviews

One-on-one interviews that provide detailed, personal perspectives from participants, mentors, or stakeholders regarding the impact and value of the YLA.

• Document reviews

Systematic examination of existing program documents, reports, training materials, and monitoring data to extract relevant evidence and contextual information.

• Case Studies

Comprehensive, focused accounts of individual or group journeys within the program, used to illustrate specific outcomes, challenges, and success factors.

All data collection and analysis activities must adhere to the Ethical Monitoring, Evaluation, Research, and Learning (MERL) Framework in the annex. This includes ensuring informed consent, safeguarding participant privacy, and upholding data confidentiality and integrity throughout the process.

7. Scope of Work

The selected consultant or consultancy team will be responsible for leading the development of the YLA Impact Report, in close coordination with Plan International’s team and relevant stakeholders. The scope of work will include, but is not limited to, the following key tasks:

• Design and Planning

1. Develop a detailed work plan, including methodology, timeline, and tools, aligned with the objectives and ethical standards of the project.
2. Review existing YLA program materials, monitoring tools, and background documents to inform the approach.

• Data Collection and Analysis

1. Conduct qualitative and quantitative data collection from youth ambassadors, youth-led initiatives’ target participants, and other relevant stakeholders using agreed-upon methods.
2. Analyze collected data using appropriate and relevant tools and techniques to generate key findings and insights.
3. Identify and classify the 8 YLA projects within the Sustainable Development Goals (SDGs) and categorize them as either climate adaptation or climate mitigation.

• Report Writing and Finalization

1. Draft a comprehensive and visually engaging Impact Report (Project Book) that presents findings, key outcomes, youth success stories, and strategic recommendations.
2. Integrate feedback from Plan International team and stakeholders through at least two rounds of review.
3. Submit the final report in both digital and print-ready formats, along with relevant annexes and raw data (where applicable).

8. Timeline

Given that the YLA Project is currently ongoing and scheduled to conclude around October/November 2025, the timeline has been divided into three phases. This phased approach is intended to prioritize the development of the impact report for activities that have already been implemented in 2024 and early 2025.

Below is the timeline, which remains subject to change depending on prevailing circumstances and mutual agreement between the YLA Project team and the consultant.

Notes: *There will be one final event, COP30 in Brazil, which is tentatively scheduled for mid-November 2025. A maximum of two Youth Leadership Academy (YLA) Youth Ambassadors are expected to participate in this event.

In relation to this, there may be remaining work required, specifically the impact report section related to COP30, which we kindly request to be completed in November.

Regarding the payment procedure, we will coordinate internally to confirm whether it can be processed in October or finalized in November, especially if the third term is necessary.

9. Key Deliverables

10. Ethics, Safeguarding Children and Programme Participants, and PSHEA

Plan International is committed to ensuring that the rights of those participating in data collection or analysis are respected and protected, in accordance with the Ethical MERL Framework and our Child and Youth Safeguarding Policy. All applicants should include details in their proposal on how they will ensure ethics and child protection in the data collection process. Specifically, the consultant(s) shall explain how appropriate, safe, non-discriminatory participation of all stakeholders will be ensured and how special attention will be paid to the needs of children and other vulnerable groups. The consultant(s) shall also explain how confidentiality and anonymity of participants will be guaranteed.

11. Financial Terms

Please provide the proposed payment terms for the development of the YLA Impact Report. A clear and structured payment plan will ensure transparency and mutual understanding regarding the financial commitments associated with this project.

The proposed payment terms are as follows:

• The total budget for the development of the report.
• The timeline for payments, which may include an upfront deposit, milestone payments at various stages of the project, and a final payment upon completion.
• Specific deliverables or project phases that will trigger payments, such as the submission of initial drafts, final revisions, or the completion of the report.
• A detailed outline of the procedure for submitting and processing invoices.

12. Expected Qualification

The selected consultant or consultancy team is expected to be capable of collecting and analyzing information from various sources, engaging with youths and stakeholders, working collaboratively, and presenting information clearly and concisely. The required qualifications as follow:

• Proven experience in conducting impact assessments, evaluations, or research in the areas of youth development, gender equality, and/or climate action, preferably within the development or humanitarian sector.
• Strong qualitative and quantitative research skills, including experience designing and implementing participatory tools such as FGDs, case studies, surveys, and other tools.
• Demonstrated ability to produce high-quality analytical reports with clear visualizations and compelling narratives, tailored to diverse audiences including youth and stakeholders. Submitting samples of previous impact reports (in English; watermarked copies are acceptable) would be favorably considered.
• Commitment to safeguarding, gender transformation, and ethical codes of conduct.
• Familiarity with ethical research principles, particularly with youth respondents, and a strong commitment to safeguarding data protection standards.
• Excellent written and verbal communication and coordination skills, with the ability to work independently and collaboratively within agreed timelines. Fluency in English is required.

13. Application Submission

Interested applicants should provide a technical and budget proposal covering the following aspects:

• Consultant profile and CVs of team members
• Relevant portfolio of previous work/projects
• Detailed response to the Terms of Reference (ToR)
• Proposed methodology and timeline
• Detailed and itemized budget proposal (subject to negotiation) – ( Financial Terms)

We invite individual consultants and consultancy firms to participate in the bidding process by submitting the required documentation outlined in this Request for Quotation (RFQ). Please send your proposal via email to yayasan.procurement@plan-international.org with the subject line “RfQ-333_Impact Report_YLA” The deadline for submissions is Wednesday, June 25, 2025, at 11:00 PM GMT+7.