Background

Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 50 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. Working with governments, donors, non-governmental organizations, the private sector, and health agencies, MSH responds to priority health problems such as HIV & AIDS; tuberculosis; malaria; maternal, newborn and child health; family planning and reproductive health; and chronic non-communicable diseases such as cancer, diabetes, and lung and heart disease. Through strengthening capacity, investing in health systems innovation, building the evidence base, and advocating for sound public health policy, MSH is committed to making a lasting difference in global health. For more information visit: http://www.msh.org

Objective

Management Sciences for Health “MSH” is requesting Proposals (RFP) for Car Rental Services. This maybe led to establishment of Long Term Agreement upon satisfactory performance.

MSH invites you to submit an offer in accordance with the requirements of the following Solicitation.  Proposals must be received by MSH no later than the Date and Time indicated in the table below.

MSH, a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. Through strengthening capacity, investing in health systems innovation, building the evidence base, and advocating for sound public health policy, MSH is committed to making a lasting difference in global health. For more information visit: http://www.msh.org/

If any company or individual submitting an offer in response to this RFQ is found to have offered anything of value to any member of MSH staff, they will be disqualified from participation in this procurement and may be disqualified for any future procurements with MSH. MSH staff are instructed not to request or accept anything of value from companies or individuals receiving RFQ’s. If an MSH representative asks you for any kind of incentive payment or other gift please report it  to the following email address: auditcommittee@msh.org

Contents

1. SCOPE OF WORK. 3
2. Scope. 3
3. Deliverables. 3-6
4. Contract Term/Period of Performance. 8
5. Payment Terms. 8
6. REQUIRED QUALIFICATIONS. 8

III.       SUBMISSION INSTRUCTIONS. 8

1. Contents of Proposals. 8
2. EVALUATION OF OFFERS. 9
3. General Information. 9
4. Evaluation Criteria. 9
5. Determination of the Competitive Range and Contract Award. 10
6. Non-Profit Pricing. 10
7. Acceptance of Offer and Award. 10
8. Cost of Proposal Preparation. 10
9. Validity of Offers. 10
10. ATTACHMENT A – PROPOSAL COVER SHEET. 12

Annex A

SCOPE OF WORK

1. SCOPE OF WORKS

Rental Vehicles for National Areas, Provinces, and Districts

1. The rental vehicle services to be quoted will include the following:

• Vehicles rental based on request of one or more vehicles with the below specifications, for detail please see at attachment in Annex B.
• Vehicle unit price is valid for one year with the possibility of extension.
• Vehicles are required with good condition, the car is in very good maintenance condition, including driver, fuel, toll fee, parking fee, meals for the driver, all risk insurance, and lodging for the driver if the car rent stays overnight.
• Service provider should include all the expenses related to a driver, fuel, insurance, maintenance, and repair.
• Driver must be familiar with Jakarta, Bekasi, Cibinong & Bandung surrounding area.
• The driver must be neat, polite, and responsible, in good health, non-smoking person

• Geographical area of service vehicle Indonesia coverage: 38 province and district areas

1. Vehicle specifications

• Rental of per day vehicle package (Toyota Kijang Innova Reborn or its equivalent) with all risk insurance, good condition, clean, the car is in very good maintenance condition.
• Specification for the vehicle (minimum): Year of Manufacture 2022 – 2023 and above, Family Wagon, seven (7) sitters, including the driver, fuel, AC, Radio Tape, and equipped with necessary safety equipment (fire extinguisher, seatbelt, spare tire, mechanical jack, basic hand tools, and car first aid kit).
• All risk Insurance included.
• Driver familiar with Jakarta, Bekasi, Cibinong & Bandung surrounding area and possibly an extension of the area of regencies.

1. Evaluation Criteria and scoring structure.
2. Having a legal company (10%).
3. Having stations based in each area (10%).
4. Having standards operating procedures (SOP) about security and driver health checks (10%).
5. Having third-party insurance on passengers and drivers (10%).
6. Having well-maintained vehicles, newer vehicles are preferred (10%).
7. 24-hour services and hotline calls (10%).
8. Having sufficient vehicles and drivers to anticipate incidents (accidents, vehicle mechanical problems, incapable driver) (10%).
9. Price competitive (30%).

Offerors must submit their current client lists and provide reference contact details regarding their performance record in serving international organizations, embassies, and/or multinational companies.

ANNEX B

Quotation Submission Form

(OFFER)

Service Provider:_______________________________    Date:___________________

QUOTED PRICE

MANDATORY REQUIREMENT

Details for QUOTATION SUBMISSION FORM attached.

Submission format, see the Annex B

Please kindly submit your quotation as annex attached and fill in the template mentioned in the RFP attached.

I.          REQUIRED QUALIFICATIONS

In order to be selected for award the offer must possess the following:

• All requested information

II.          SUBMISSION INSTRUCTIONS

Submission Requirement and Deadline for Submission.

Please, note that the firm deadline for submission of offers is 5:00pm Jakarta, Indonesia time, 6 August  2024. Submission in through email to : idprocurement@msh.org in PDF document indicating the subject as “Re– Request for Proposal for Car Rental Services. MSH shall not be responsible or liable in any manner for the risks, costs, or expenses incurred by any Vendor in the preparation of its response to this RFP.

A.    Contents of Proposals

Offerors shall submit their proposals as two separate files. One shall be titled Technical Proposal and the other shall be titled Cost Proposal.

1. Technical Proposal

Proposal shall include all of the following:

1. Completed & signed Attachment A – Proposal Cover Sheet
2. Statement indicating any objections to MSH’s Standard Terms and Conditions of Supply viewable at http://www.msh.org/partnerships/doing-business-with-us that would need to be settled in order for the offer to accept a contract from MSH.
3. Name & contact information for at least 3 current or previous clients that can serve as references for the offeror.

2. Cost Proposal

Offerors Cost Proposal shall include all of the following:

• All the requirements in the scope of work
• Costs shall be quoted in IDR, indicating the applicable exchange rate
• Please confirm if you will accept payments by Guarantee Letter (GL)

Note: Failure to provide any of the information requested above will result in rejection of the proposal.

III.          EVALUATION OF OFFERS

A.    General Information

MSH anticipates receiving at least one round of questions from potential vendors; however MSH reserves the right to award a contract without discussions.

Each offer submitted will be reviewed by an evaluation committee consisting of MSH employees in accordance with the criteria below and award will be made to the responsible vendor whose offer represents the best overall value to MSH.

B.    Evaluation Criteria

Award will be made to the offeror whose proposal, conforming to the solicitation, is determined to offer the best value to MSH.  Offers will be evaluated as follows:

EVALUATION CRITERIA  

MSH will accept proposals from the qualified vendors that is the BEST VALUE (i.e. the vendor that provides the most economically advantageous service to the Organization). All proposals will be evaluated against the following Evaluation Criteria.  Each proposal should contain the items listed in the Submission Requirements column in the following chart.

C.    Determination of the Competitive Range and Contract Award

If MSH determines that discussions are necessary, a Competitive Range will be established which is composed of only the most highly rated offers.  MSH may exclude an offer if it is so deficient as to essentially require a new proposal.  Should a competitive range be established, MSH may invite those in the competitive range to present their offers to the evaluation team.  Should oral presentations occur, they will be evaluated as part of the offer.

D.    Non-Profit Pricing

MSH is a registered 501(c)(3) non-profit corporation.  Offerors should provide any and all discounts available to MSH based on its status as a U.S. Government contractor and as a non-profit.

E.    Acceptance of Offer and Award

This RFQ is non-binding and in no way obligates MSH to award any contract. MSH reserves the right to make an award in whole or in part, or not to make an award, in accordance with the best interests of MSH.  Firm commitment to purchase is not established until a written order/contract is issued by MSH.

E.  Cost of Proposal Preparation

The cost of the proposal preparation in response to this solicitation shall be solely the responsibility of the Offeror.

F.     Validity of Offers

Offers submitted in response to this solicitation shall be valid for at least 90 days from date of submission. Prices quoted by the offeror and subsequently incorporated in contract resulting from this solicitation shall be valid for the full period of performance.

ADDITIONAL INFORMATION.

Contact Information AND Instruction.

All questions and contact concerning this RFI/RFP are to be made in writing only to: idprocurement@msh.org by July 26,2024 at 11.00 AM Jakarta local time.

Confidentiality

All information presented in this RFP, including information disclosed by MSH during the selection process, is to be considered strictly confidential. Information must not be released to external parties without the express written consent of MSH. All responses and other materials submitted in response to this RFP will become the property of MSH. MSH assumes no obligation and shall incur no liability regarding confidentiality of all or any portion of a response or any other material submitted in response to this RFP unless expressly agreed in writing to protect specifically identified information.

Ethical Behaviour.

As a core value to help achieve our mission, MSH embraces a culture of honesty, integrity, and ethical business practices and expects its business partners to do the same.  Specifically, our procurement processes are fair and open and allow all vendors/consultants equal opportunity to win our business.  We will not tolerate fraud or corruption, including kickbacks, bribes, undisclosed familial or close personal relationships between vendors and MSH employees, or other unethical practices.  If you experience or suspect unethical behaviour from MSH employee, please contact our Fraud Investigations team at auditcommittee@msh.org. Any vendor or consultant who attempts to engage, or engages, in corrupt practices with the Foundation will have their proposal disqualified and will not be solicited for future work.

Thank you for taking the time to respond to MSH’s request for proposal for Hotel services.

Your effort is deeply appreciated.

MSH Procurement team.