Chemonics International seeks an Operations Manager based in Jakarta, Indonesia, to support the USAID Global
Health and Supply Chain Program – Procurement and Supply Management (GHSC-PSM)
project. General Summary and
BackgroundThe purpose of GHSC-PSM is to
ensure uninterrupted supplies of health commodities in support of USG-funded
public health initiatives around the world. The project provides direct
procurement and supply chain management support to the President’s Emergency
Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and
Population and Reproductive Health. In supporting USG-funded global health
activities, PSM will develop and manage a wide array of services for health
commodity procurement and related systems strengthening technical assistance
encompassing different elements of a comprehensive supply chain.  At the country level, PSM
supports country strategies and priorities that fall under the following three
project objectives:

• Global Commodity Procurement and Logistics
• Systems Strengthening Technical Assistance
• Global Collaboration to Improve Long-Term Availability of
  Health Commodities

 GHSC-PSM in Indonesia will
primarily support the Government of Indonesia (GOI) and the private sector in
strengthening HIV and TB commodity supply chains to ensure they are reliable,
cost-effective, and meet the needs of patients and communities.  The Operations Manager reports to the country director and will oversee
all aspects of office administration, human resources, project logistics and
domestic travel, and procurement in compliance with U.S. government
regulations, Chemonics’ corporate and field office policies, and Indonesian law. Principal Duties and
Responsibilities 

• Collaborate
  closely with the country director, finance manager, and the Chemonics home
  office country team to create and implement administrative, human resource and
  procurement operating procedures and systems for the office, including
  communications logs and filing systems, and ensure proper maintenance and staff
  adherence.
• Communicate
  as needed with the home office to ensure proper filing, archiving, and digital
  uploads of all relevant administrative and contractual documents.
• Oversee
  the maintenance and management of physical office space, project inventory, and
  project vehicles, including maintenance of vehicle logs and drivers
  schedules. 
• Manage
  event planning and travel logistics, to include compiling training materials
  and providing quality control for all events and training activities.
• Manage office procurements, including issuing RFQs and
  RFPs, obtaining and reviewing price quotes from suppliers, writing selection
  memos, negotiating with suppliers as necessary, overseeing the delivery and
  inspection of goods, and collecting and filing all relevant procurement
  documents in accordance with Chemonics processes and procedures for field
  office procurement.
• Support technical implementation
  through timely reviews and effective management of local procurement,
  subcontracts and leases with vendors, suppliers etc. as well as relevant
  software licenses.
• Maintain tracking systems for inventory, procurements, action
  memos, and approvals.
• Oversee the recruitment processes in compliance with
  Chemonics established procedures including but not limited to supporting
  development of job descriptions and interview questions, shortlisting and
  pre-screening candidates, scheduling interviews and conducting reference
  checks, negotiating offers of employment, and collecting required documentation
  from candidates.
• Confirm that all new hire paperwork is submitted and
  personnel files are complete and compliant with Chemonics policy, local labor
  laws, and USAID regulations – both in electronic and hard copy.
• Manage all on boarding processes to ensure new hires are provided with
  adequate training and orientation regarding the project and relevant Chemonics
  policies in order to perform the job to the best of their ability.
• Supervise
  administrative staff as assigned and provide routine performance feedback.
• Ensure strict compliance with USAID
  regulations and Chemonics’ standard policy and procedures at all times.
• Assist with
  updating project procedure and policy manuals as necessary and in coordination
  with the Chemonics home office.
• Assist the Startup and Closeout teams in
  operation tasks as needed.
• Support the timely completion of any other
  administrative or contractual tasks as assigned by the country director or
  his/her designee.

 Job Qualifications

• Minimum 4 years of experience supporting office
  administration, human resources, and procurement for an office of comparable
  size, preferably on a USAID-funded project.
• University degree in administration, development, or a
  related field preferred.
• Knowledge of USAID and
  procedures, especially procurement and cost accounting principles.
• Strong administrative, organizational, and written and
  verbal communication skills required.
• Strong PC skills to
  include knowledge of Microsoft Word, Exce1, PowerPoint, Outlook, internet
  research and database use strongly preferred. 
• Familiarity with Microsoft Outlook desirable.
• Written and spoken fluency in English and Bahasa Indonesia
  required.

 Location
of AssignmentThe location
of assignment is Jakarta, Indonesia. Intermittent local travel may be required. SupervisionThe Operations Manager will report
directly to the country director/Indonesia or his/her designee. Apply online by 10 April 2017:  https://chemonicspsmindo.formstack.com/forms/job_application    For
issues related to electronic submission at the website above, please email [email protected] No
telephone inquiries, please. Finalists will be contacted.   
Chemonics
is an equal opportunity/Affirmative Action employer and does not discriminate
in its selection and employment practices. All qualified applicants will
receive consideration for employment without regard to race, color, religion,
sex, national origin, political affiliation, sexual orientation, gender
identity, marital status, disability, protected veteran status, genetic
information, age, or other legally protected characteristics. — rian hapsari