General Summary and Background

Chemonics seeks a Finance Assistant based in Jakarta, Indonesia, to support the USAID Global Health
and Supply Chain Program – Procurement and Supply Management (GHSC-PSM)
project.

The GHSC-PSM project will be the
primary vehicle through which USAID 1) procures and provides health
commodities, 2) provides technical assistance to improve partner countries’
management of the supply chain, and 3) collaborates with key international
stakeholders to support global health initiatives. The Indonesia office will
work to provide supply chain technical assistance in the areas of HIV and TB. 

At the country level, PSM supports country strategies and
priorities that fall under the following three project objectives:

• Global
  Commodity Procurement and Logistics
• Systems
  Strengthening Technical Assistance
• Global
  Collaboration to Improve Long-Term Availability of Health Commodities

The Finance Assistant is responsible for assisting the Senior Finance
Manager in planning, managing and implementing all aspects of the project
accounting system and for maintaining an accounting database. In addition,
he/she is responsible for collecting and recording all information that will
facilitate information exchange and dissemination of project financial
documentation and records to the Chemonics home office.

Principal Duties and Responsibilities

Under the guidance of the Senior Finance Manager, the Finance Assistant
will be responsible for the following:

• Receive
  request for payment package from operations team and manage and ensure timely
  payment by the project.
• Prepare
  documentation for all payment transactions, including but not limited to
  vouchers, checks and transfer forms. Ensure that appropriate documentation and
  approvals are obtained.
• Maintain
  the project’s accounting files system, ensuring all vouchers are in order,
  completed properly and have bank slips/copy of checks attached.
• Maintain
  and ensure the tax files for the project are recorded and paid in timely
  manner.
• Prepare
  bank reconciliations.
• Prepare
  value added tax exemption requests
• Assist
  Senior Finance Manager to prepare payroll for all local staff.
• Explain
  generally accepted accounting principles, USAID and Chemonics regulations to
  staff and consultants, as necessary.
• Perform
  other general bookkeeping duties as needed and other duties as may be assigned
  by Senior Finance Manager.

Job Qualifications

To perform this job successfully,
an individual must be able to perform each essential duty and responsibility
satisfactorily. The qualifications listed below are representative of the
required knowledge, skills, and/or abilities needed to perform the principal
duties:

• Minimum
  2-4 years of experience in financial management for an office of comparable
  size, preferably on a USAID-funded project.
• University
  degree in accounting, business administration or others related field.
• Knowledge
  of USAID and procedures, especially procurement and cost accounting principles.
• Experience
  with Chemonics accounting software preferred.
• Demonstrated ability in analyzing financial documents,
  projections, expenditures, and accruals.
• Skills in program planning, budgeting and financial analysis
  preferred.
• Familiarity with and proven ability to use standard accounting and
  spreadsheet software.
• Skilled in
  leading and managing high-performing teams.
• Demonstrated
  ability to work with cooperating partners in implementing complex programs.
• Excellent
  interpersonal, written and oral communications skills; proven diplomatic and
  public relations skills​
• Demonstrated
  leadership, versatility, and integrity.
• Written
  and spoken fluency in English and Bahasa Indonesia preferred.
• Authorized
  to work in Indonesia required.

Location of Assignment

The location
of assignment is Jakarta, Indonesia
with intermittent travel throughout the country.

Supervision

The Finance Assistant will report directly to the Senior Finance
Manager or his/her designee.

Closing date: August 28, 2018

Please apply by emailing your CV and
cover letter to: [email protected]

No telephone inquiries, please.
Finalists will be contacted. 

Chemonics is an equal
opportunity/Affirmative Action employer and does not discriminate in its
selection and employment practices. All qualified applicants will receive
consideration for employment without regard to race, color, religion, sex,
national origin, political affiliation, sexual orientation, gender identity,
marital status, disability, protected veteran status, genetic information, age,
or other legally protected characteristics.

— rian hapsari