General Summary and
Background

Chemonics International seeks an
Operations Manager based in Jakarta, Indonesia, to support the USAID Global
Health and Supply Chain Program – Procurement and Supply Management (GHSC-PSM)
project.

The purpose of GHSC-PSM is to ensure uninterrupted supplies
of health commodities in support of USG-funded public health initiatives around
the world. The project provides direct procurement and supply chain management
support to the President’s Emergency Plan for AIDS Relief (PEPFAR), the
President’s Malaria Initiative (PMI), and Population and Reproductive Health.
In supporting USG-funded global health activities, PSM will develop and manage
a wide array of services for health commodity procurement and related systems
strengthening technical assistance encompassing different elements of a
comprehensive supply chain. GHSC-PSM in Indonesia will primarily support the
Government of Indonesia (GOI) and the private sector in strengthening HIV and
TB commodity supply chains to ensure they are reliable, cost-effective, and
meet the needs of patients and communities.

The Operations Manager
reports to the country director and will oversee all aspects of office
administration, human resources, project logistics and domestic travel, and procurement
in compliance with U.S. government regulations, Chemonics’ corporate and field
office policies, and Indonesian law.

Principal Duties and
Responsibilities:

• Collaborate
  cloesly with the country director, finance manager, and the Chemonics home
  office country team to create and implement administrative, human resource and
  procurement operating procedures and systems for the office, including
  communications logs and filing systems, and ensure proper maintenance and staff
  adherence.
• Communicate
  as needed with the home office to ensure proper filing, archiving, and digital
  uploads of all relevant administrative and contractual documents.
• Oversee
  the maintenance and management of physical office space, project inventory, and
  project vehicles, including maintenance of vehicle logs and drivers
  schedules. 
• Manage
  event planning and travel logistics, to include compiling training materials
  and providing quality control for all events and training activities.
• Manage office procurements, including
  issuing RFQs and RFPs, obtaining and reviewing price quotes from suppliers, writing
  selection memos, negotiating with suppliers as necessary, overseeing the
  delivery and inspection of goods, and collecting and filing all relevant
  procurement documents in accordance with Chemonics processes and procedures for
  field office procurement.
• Support technical implementation through timely
  reviews and effective management of local procurement, subcontracts and leases
  with vendors, suppliers etc. as well as relevant software licenses.
• Maintain tracking systems for
  inventory, procurements, action memos, and approvals.
• Oversee the recruitment
  processes in compliance with Chemonics established procedures including but not
  limited to supporting development of job descriptions and interview questions,
  shortlisting and pre-screening candidates, scheduling interviews and conducting
  reference checks, negotiating offers of employment, and collecting required
  documentation from candidates, including salary verification and biodata
  documentation.
• Confirm that all new hire
  paperwork is submitted and personnel files are complete and compliant with
  Chemonics policy, local labor laws, and USAID regulations – both in electronic
  and hard copy.
• Manage all onboarding processes
  to ensure new hires are provided with adequate training and orientation
  regarding the project and relevant Chemonics policies in order to perform the
  job to the best of their ability.
• Supervise
  administrative staff as assigned and provide routine performance feedback.
• Ensure strict compliance with USAID
  regulations and Chemonics’ standard policy and procedures at all times.
• Assist with
  updating project procedure and policy manuals as necessary and in coordination
  with the Chemonics home office.
• Assist the Startup and Closeout teams in
  operation tasks as needed.
• Support the timely completion of any other
  administrative or contractual tasks as assigned by the country director or
  his/her designee.

Job Qualifications:

•  Minimum 4 years of experience
  supporting office administration, human resources, and procurement for an
  office of comparable size, preferably on a USAID-funded project.
• University degree in
  administration, development, or a related field preferred.
• Knowledge of USAID and procedures, especially
  procurement and cost accounting principles.
• Strong administrative,
  organizational, and written and verbal communication skills required.
• Strong PC skills to include
  knowledge of Microsoft Word, Excel, PowerPoint, Outlook, internet research and
  database use strongly preferred. 
• Familiarity with Microsoft
  Outlook desirable.
• Written and spoken fluency in English
  and Bahasa Indonesia required.

Location
of Assignment

The location of assignment is Jakarta, Indonesia.
Intermittent local travel may be required.

Supervision

The operations manager will report directly to the country
director/Indonesia or his/her designee.

Closing date: August 31, 2017

Please apply by emailing your CV
and cover letter to: [email protected]

No
telephone inquiries, please. Finalists will be contacted. Chemonics
is an equal opportunity/Affirmative Action employer and does not discriminate
in its selection and employment practices. All qualified applicants will
receive consideration for employment without regard to race, color, religion,
sex, national origin, political affiliation, sexual orientation, gender
identity, marital status, disability, protected veteran status, genetic
information, age, or other legally protected characteristics.

 – rian hapsari