Chemonics seeks a Finance Manager based in Jakarta, Indonesia, to support the USAID Global Health and Supply Chain Program – Procurement and Supply Management Project.
Chemonics seeks a Finance Manager based in Jakarta, Indonesia, to support the USAID Global Health and
Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project. General Summary and
Background The purpose of GHSC-PSM is to
ensure uninterrupted supplies of health commodities in support of USG-funded public
health initiatives around the world. The project provides direct procurement
and supply chain management support to the President’s Emergency Plan for AIDS
Relief (PEPFAR), the President’s Malaria Initiative (PMI), and Population and
Reproductive Health. In supporting USG-funded global health activities, PSM
will develop and manage a wide array of services for health commodity
procurement and related systems strengthening technical assistance encompassing
different elements of a comprehensive supply chain.
supports country strategies and priorities that fall under the following three
project objectives:
- Global Commodity Procurement and
Logistics - Systems Strengthening Technical
Assistance - Global Collaboration to Improve
Long-Term Availability of Health Commodities
primarily support the Government of Indonesia (GOI) and the private sector in
strengthening HIV and TB commodity supply chains to ensure they are reliable,
cost-effective, and meet the needs of patients and communities. The Finance Manager reports to the country director and is responsible
for managing the financial accounting operations of the GHSC-PSM programs’
field transaction in compliance with USAID regulations and the contract signed
by USAID and Chemonics International Inc. (Chemonics). This individual is
responsible for establishing and managing all project finance and accounting
procedures in line with USAID rules and regulations, and training and
supervising other financial team members. The finance manager will liaise
frequently with the home office country team to ensure smooth financial
operations, accurate budgeting and forecasting, and timely invoicing. Principal Duties and
Responsibilities:
- Collaborate
closely with the country director, the operations manager, the Chemonics home
office country team, and finance department on financial management issues. - Ensure the program’s practices abide by
US government accepted accounting procedures, USAID procedures, Chemonics
policy, and Indonesian law. - Work with other finance and operations team
staff to prepare proper financial documentation using ABACUS software program,
and accurately process expenditures for monthly invoicing to USAID. - Implement Chemonics Standard Operating
Procedures (SOPs) for financial management and budget monitoring, prepare and
submit monthly financial reports for the country director of the GHSC- PSM and
provide home office country team with financial reports when requested. - Perform final review of project payments
and make accurate recording in financial management software of per diem
expense reports, requests for payments, vendor invoices, wire transfer
requests, and similar financial tasks. - Diligently maintain project electronic and
paper finance filing systems per Chemonics policy and practices. - Liaise with local bank, reconcile monthly
bank statements, and verify all deposits and withdrawals. - Manage and track all VAT-related transactions
(paid or withheld) and maintain all related files, approvals, and relevant
correspondence. - Process monthly
payroll on a timely basis each month. Ensure that payroll is processed
according to local labor law, and all applicable benefits and taxes are
withheld. - Submit the monthly wire
transfer payment request on time to the home office country team with the
required documents included as a backup. - Ensure
financial compliance with U.S. government regulations, Chemonics’ corporate
policies, the laws of Indonesia, and any supplemental policies developed for
GHSC-PSM. - Establish
standards and procedures to ensure that the compliance programs throughout the
project are effective and efficient in preventing, detecting, identifying, and
correcting noncompliance with applicable rules and regulations. - Ensure compliance with organizational policies, procedures and
internal controls (e.g. Field Office Guide to Field Accounting and Compliance,
Field Office Procurement Handbook, Policy Manual, Global QMS, etc.), and make
recommendations on strengthening these policies and procedures. - Ensure due
diligence that funds are not being diverted from their development purpose
outlined in the contract and are not vulnerable to corruption, extortion or
otherwise benefitting malign groups. - Assist with
updating project procedure and policy manuals as necessary. - Exhibit
Chemonics values and help build culture of “Living our Values” within the team - Perform
additional tasks as required by the country director and program leadership.
- Minimum 7 years of experience in financial management for an office of
comparable size, preferably on a USAID-funded project. - University degree in accounting, business
administration, or other related field.
- Knowledge of USAID and procedures, especially
procurement and cost accounting principles. - Demonstrated ability in analyzing
financial documents, projections, expenditures, and accruals. - Skills in program planning,
budgeting and financial analysis preferred. - Familiarity with and proven
ability to use standard accounting and spreadsheet software. - Skilled in leading and managing high-performing teams.
- Demonstrated ability to work with cooperating partners
in implementing complex programs. - Excellent interpersonal, written and oral communications
skills; proven diplomatic and public relations skills. - Demonstrated leadership, versatility, and integrity.
- Written and spoken fluency in English and Bahasa
Indonesia required.
Location
of AssignmentThe location
of assignment is Jakarta, Indonesia. Intermittent local travel may be required. SupervisionThe finance manager will report
directly to the country director/Indonesia or his/her designee. Apply online by 10 April 2017: https://chemonicspsmindo.formstack.com/forms/job_application
For
issues related to electronic submission at the website above, please email [email protected] No
telephone inquiries, please. Finalists will be contacted. Chemonics
is an equal opportunity/Affirmative Action employer and does not discriminate
in its selection and employment practices. All qualified applicants will
receive consideration for employment without regard to race, color, religion,
sex, national origin, political affiliation, sexual orientation, gender
identity, marital status, disability, protected veteran status, genetic
information, age, or other legally protected characteristics.