Country Coordinating Mechanism Administration and Finance Assistance
Terms
of Reference
Administration and Finance Assistance of
Indonesia Country Coordinating Mechanism
(1
position)
Location : Jakarta
Due Date: 9 February 2016
at 17.00 WIB
GFATM requires
every recipient country to organize and maintain a Country Coordinating
Mechanism (CCM), a nationally-representative, multi-sectoral body that (a)
serves as the source of all proposals submitted to the GFATM and (b) conducts
oversight on all active grants in the recipient country.
CCM Indonesia’s Secretariat is the
administrative and support arm of the CCM; it is staffed by personnel hired by
the CCM. CCM Secretariat staffs are paid
by GFATM and the CCM’s development partners, or both. Under the
guidance and direct supervision of the General Affairs Officer the Administration
and Finance Assistance will support administrative and logistics of
all CCM, OC and TWG activities, and support Finance Officer in managing daily
financial transactions.
Position
Description
Contract
period for The Administration and Finance
Assistance is 6 (six) months based on the Global Fund grant
cycle to the CCM (Expanded Funding, Biyearly), with possible extension for
another years period, subject to the
biannual performance appraisal by the CCM.
The Administration and Finance Assistance will based in Jakarta, Serves the CCM and
help The General Affairs Officer to handle administration, logistic and
procurement of CCM Indonesia . The tasks of Administration and Finance Assistance, as listed below, will be both administrative and technical
and shall include assignments that are both sensitive and confidential in
nature:
·
For various areas of general administrative duties,
document fillings per daily as such as receiving, recording, checking, copying
in-out letters, in-out emails, minutes of any meetings, material meetings, and
others document jointly with Office Assistant.
·
Updating files the composition of members, CCM
Activities, CCM Contact details and other duties as required.
·
Preparation of draft invitations and sending meeting
invitations by email or fax, Organizing the meetings, providing logistical and
procurement support for workshops/seminars/meetings, confirmation to all
participants in the meetings, copying and preparing material for the CCM and
others meeting jointly with the Team Working Group (TWG) Assistant and Office
Assistant.
·
Preparing Minutes of CCM Meeting.
·
Handle petty cash per monthly.
·
Administrative Assistant will work closely with the General Affairs Officer and other staff in the secretariat of CCM Indonesia.
·
Further the Administrative Assistant will perform
other duties as required by the Executive Secretary or Other Staffs
and/or CCM.
| Competencies |
|
Corporate Competencies: 1. Ethics and Values 2. Organizational Awareness 3. Working in Teams 4. Communicating Information and Ideas 5. Self-management and Emotional Intelligence 6. Conflict Management / Negotiating and Resolving Disagreements 7. Knowledge Sharing / Continuous Learning Functional Competencies: People Skills: · Recognizes and responds appropriately to the ideas, interests, and concerns of others; · Builds trust and engenders morale by displaying open, transparent, and credible behavior; · Respect individual/cultural differences; utilizes diversity to foster teamwork; · Ensures others’ understanding of, involvement in, and adaptation to a change process; Partnering and Networking: · Initiates and sustains relationships with key constituents (internal /external /bilateral/ public/ private/ Government); · Communicates sensitively and effectively across different constituencies; · Results-Orientation: · Proactive, problem-solving and result-oriented attitude; · Plans and produces quality results to meet established goals; · Generates innovative, practical solutions to challenging situations; Communication: · Formulates written information clearly and persuasively; · Shares information openly with co-workers and partners while using discretion to protect confidences; Job Knowledge and Expertise: · Strong analytical skills, with the ability to deal with project implementation; · Ability to build strong relationships with counterparts, focus on impact and result for the counterparts and respond positively to feedback; · Consistent approach to work with energy and a positive, constructive attitude; · Openness to change and ability to manage complexities; · Ability to lead effectively, mentoring and conflict resolution skills; · Good English-Indonesia writing skills including ability to perform consecutive and simultaneous translation; · Good oral and written communication skills, both Indonesia and English; · Ability to remain calm and in control while under pressure in an unsecure, hardship environment; · Ability to work on his/her own and take initiatives when and if needed. |
|
Required Skills and Experience |
|
Education: Bachelor Degree or equivalent in Secretary, Accounting, Business Administration. Experience: · Minimum 5 years cumulative professional experience which includes minimum 2 years relevant experience in administration and finance; detailed knowledge of GFATM reporting requirements are desirable. · Sound knowledge, and proven record and experience working with the international donor community are required; knowledge of GFATM procedures is considered a strong asset. · Experience in working with Non-Governmental Organizations and development aid |
Please submit your resume to http://www.jobstreet.co.id/id/
Thank You,CCM Secretariat
.
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