[DevJobsIndo] 60698 – Project Communication and External Relations Officer

Dear All,

UNDP Indonesia currently is seeking Project Communication and External Relations Officer.

Please follow this link to apply.

Location : Jakarta, INDONESIA
Application Deadline : 19-Oct-15
Type of Contract : Service Contract
Post Level : SC-8
Languages Required :
Duration of Initial Contract : 6 months (with the possibility of extension, subject to satisfactory performance and funding availab


Organizational Context
UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”
UNDP Indonesia’s mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.”
UNDP Indonesia is poised to enhance the visibility of its projects and the outreach to key stakeholders and public at large. The main purpose is to ensure communications of results and communications for results are taking place effectively that will eventually generate more impacts of the work and resources for development. A dedicated, experienced, highly skilled Project Communications and External Relations Officer is required  under the Democratic Governance and Poverty Reduction Unit (DGPRU) to serve a number of projects. The Project Communications and External Relation Officer  is client- ,solution-, and result-oriented, while providing high quality, timely services with value for money and in line with UNDP policies and procedures on communications and external relations. The Project Communications and External Relations Officer works hand in hand with other project colleagues to ensure that UNDP’s quality, timely, efficient delivery on which the Project Communications and External Officer’s success wil eventually be measured.

Under the overall guidance of the DGPRU Unit Head and day-to-day management of Programme Managers, the Project Communications and External Relations Officeris responsible foreffective, efficient, and timely planning, execution of communications and external relations of DGPRU Projects. He/she analyzes and interprets the communications and external relations needs and opportunities provides solutions to a wide spectrum of complex communications and external relations issues. He/she is responsible for the design, management and implementation of DGPRU projects’  communications and external relations strategies which are geared to showcase DGPRU project achievements and lesson learned and promote public and media outreach.
The Communication and External Relations Officer will need to work closely with Project Teams as well as with theOperations team, Communication team and Knowledge Management Team in Country Office,. The Officer works closely with the Country Office Communication Team, to ensure that  all of the outreach materials and plan are in line with UNDP’s core branding and UNDP Indonesia’ s key messages.  The Officer may liaise with UNDP HQs staff and Government officials ensuring successful Country Office (CO) performance in communications and external relations. financial management.
The Project Communications and External Relations Officer has an authoritative knowledge on communications and external relations planning and management, policies and procedures as well as a strong understanding of project management. He or she is skilled and confident in analyzing, providing input and options, and suggestions for solutions on communications and external relations-related matters. He or she is has the technical skills and a broad picture of the work. He or she is able to work independently and as a team.

Duties and Responsibilities

Functions / Key Results Expected
1. Plan and design of internal and external strategies for communications and outreach focusing on achievement of the following results:
  • Understanding of the target audience of the communications, such as donors, governments, public at large, etc. and strategize and plan accordingly.
  • Preparation and conduct of communications needs assessment for DGPRU Projects;
  • Drafting/editing communications and outreach strategy based on corporate communications strategy and consultation with communication  specialist Country Office (CO) and relevant donors;
  • Develop strategy to integrate advocacy and communications strategies into all aspects of DGPRU Project during activity formulations in consultation with  Knowledge Management Analyst and Communication Specialist  CO ;
  • Implementation of project’s publications strategy and plan, based on corporate publications policy and donor requirements;
  • Coordination and management of UNDP’s and donors’ visibility, such as content management, norms for publishing, design , etc;
  • Maintained and updated network of supplier to ensure production and ensure publications dissemination.
2. Supervision of the design and maintenance of Project’s websites under DGPRU, intranet in coordination with communication team CO  focusing on the achievement of the following results:
Supervision of the design and maintenance of the project’s websites based on corporate requirements in co-operation with Country Office’s ICT staff;
Preparation of the content for the DGPRU projectswebsites as well DGPRU’s project relevant information in the  Country Office website to ensure consistency of the materials;
3. Supports the business development focusing on achievement of the following results:
    – Launches and campaigns
  • Promotion and maintenance of public information campaign on activities/outputs of DGPRU  projects;
  • Packaging and submission of project initiatives for donor review in collaboration with project’s staff and supervisor
  •      – Outreach
  • Maintenance of increased coverage and understanding of the DGPRU Agency’s work in the country or practice area through regular media contacts and provision of newsworthy information to national public and, where possible, donors.
  • Organization of roundtable discussions, press conferences, briefing sessions, interviews, launches, etc.
  • Availability of access for journalists to subject matter experts.
  • Preparation of donor reports, civic education and community awareness where appropriate to support projects.
  •     – Public Information
  • Effective responses to inquiries for public information materials.
  • Contributing content to Country Office newsletter to donors, providing finished materials on DGRU projects to the newsletter.
  • Impact of Results

The key results have an impact on the overall DGPRU Projects efficiency in project communication implementation and success in introduction and implementation of communication strategies.


Competencies and Critical Success Factors
Functional Competencies:    
Advocacy/Advancing A Policy-Oriented Agenda

Preparing information for advocacy
  • Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate
Results-Based Programme Development and Management
Contributes into results through primary research and analysis
  • Assesses project performance to identify success factors and incorporates best practices into project work
  • Researches linkages across projects activities to identify critical points of integration
  • Monitors specific stages of projects implementation
Building Strategic Partnerships
Maintaining a network of contacts
  • Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders
Innovation and Marketing New Approaches
Enhancing processes or products
  • Generates new ideas and proposes new, more effective ways of doing things
  • Documents and analyses innovative strategies/best practices/new approaches
Resource Mobilization (Field Duty Stations)
Providing inputs to resource mobilization strategies
  • Analyzes information/databases on potential and actual donors
Promoting Organizational Learning and Knowledge Sharing
Basic research and analysis
  • Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
  • Documents and analyses innovative strategies and new approaches
Job Knowledge/Technical Expertise
Fundamental knowledge of own discipline
  • Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
  • Analyzes the requirements and synthesizes proposals
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments
Global Leadership and Advocacy for UNDP’s Goals
Preparing information for global advocacy
  • Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences
  • Maintains a functioning network of contacts in the media and civil society

Client Orientation
Establishing effective client relationships
  • Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
Core Competencies:
  • Demonstrating/safeguarding ethics and integrity
  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating team work
  • Facilitating and encouraging open communication in the team, communicating effectively
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others.
  • Informed and transparent decision making

Required Skills and Experience

Recruitment Qualifications

Bachelor or Master degree in Communications or other relevant fields of study would be desirable
  • Minimum 2 years for candidate with Master Degree and 6 years for candidates with Bachelor Degreeof professional experience at national or international level in public relations, communications or advocacy
  • Experience in developing communications and external relations strategy and plan and the implementation of them.
  • Experienced journalist would be desirable.
  • Solidnetworkwith the media/publications community.
  • Demonstrated experience of monitoring and producing high quality writing.
  • Excellent analytical skill and advance computer skills required.
Language Requirements: 
Fluency in the UN working language and the national language of the duty station.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply . All applications will be treated with the strictest confidence.

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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