[DevJobsIndo] Advertisement CARE International Indonesia in Kupang (East Nusa Tenggara-NTT) : PROJECT MANAGER (PM)
CARE
International Indonesia (CII), as an international NGO, has carried out large
scale operations in Indonesia, encompassing emergency operations, transitional
activities centered on agriculture and nutrition and a range of development
initiatives in such areas as water and sanitation, health and enterprise &
economic development.
International Indonesia (CII), as an international NGO, has carried out large
scale operations in Indonesia, encompassing emergency operations, transitional
activities centered on agriculture and nutrition and a range of development
initiatives in such areas as water and sanitation, health and enterprise &
economic development.
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CARE International
Indonesia in Kupang (East Nusa Tenggara-NTT) is currently recruiting the following position for its project: |
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JOB TITLE
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PROJECT MANAGER (PM)
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DEPARTMENT/PROJECT
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PROGRAM/ADVANCE
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REPORTS TO
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EED MANAGER/BUSINESS DEVELOPMENT SPECIALIST
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JOB SUMMARY
The PM will provide technical oversight on assigned
project. S/He will be responsible for coordinating the overall project planning, implementation, monitoring of progress, facilitation of requirements to secure project progress, synergize activities across the partners, coordination and relationship building with key stakeholders, including relevant national and local governments. In particular to make every effort to ensure that the Project’s objectives/outputs are achieved to a high standard of quality according to the log frame and budget, within the contracted project period and in compliance with national laws, donor regulations and CARE policies and procedures. |
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RESPONSIBILITIES
AND TASKS S/he will serve as leader and coordinator of the project team with the
following responsibilities: A. Project Management
B. Financial/Budget and Asset Management
C. Contract Management/Compliance
D. Personnel Management
E. Government Liaison/External Relations
A. Project Management
A1. Lead and manage overall
project cycle within the grade framework. A2. Ensure compliance with Project documentation and donor guidelines
including: ·
Approved Project proposal and budget and any donor approved changes. ·
Donor contract ·
Donor procedure manuals ·
Individual Project Implementation Agreement or IPIA (if through a CARE member). A3. Ensure that the Project conforms with CARE International Program
Principles and Project Standards (using Project Standards Measurement Index or PSMI as a tool to measure quality of program). If the Project does not meet these standards at any stage of the project cycle, take appropriate steps to correct or improve identified areas. A4. Review approved Project outputs and indicators so as to ensure
that they are appropriate and realistic, and if required suggest changes to line management. A5. Develop Project start up plans in consultation with Project staff,
line management and local government partners. Following project initiation, develop regular (monthly) implementation plans and reports. A6. Establish and implement Project monitoring and evaluation systems
in order to provide regular information on progress towards indicators of outputs and objectives and assess the impact of the Project. A7. Mobilize and manage technical assistance and support to Project
and counterpart staff as required. A.8. Support identification and implementation of potential innovation
of the project to increase the project outreach or increase institutional added value of CARE International Indonesia. B. Financial/Budget and Asset Management
B1. Comply with CARE Indonesia financial management procedures and
expenditure monitoring systems. B2. Authorize all necessary Project site expenditure within CARE
Indonesia “Limits of Authorization” table and ensure that Project expenses are kept to a minimum consistent with sound administrative and financial practices. B3. Ensure that Project expenditure is being coded correctly and
consistently (i.e. allocated to correct budget lines) and that donor funds are used solely for the purposes for which they were granted and in accordance with relevant CARE Indonesia and donor guidelines. B4. Check monthly Project expenditure report for accuracy and
appropriateness. Regularly discuss with Finance Manager concerning financial reporting issues, errors, trends, payment delays, outstanding commitments and related matters. B5. Monitor expenditure on a monthly basis against the approved
budget. Review expenditure projections to ensure that expenditure stays within budget. Actual or anticipated expenditure variances against the budget should be included in the monthly report to line management together with any recommendations for changes to the budget. B6. In close coordination with the Administration Unit and/or Regional
Office Manager, ensure that assets purchased by or provided to the Project comply with asset management guidelines in the CARE Indonesia Administration Manual. C. Contract Management
C1. Ensure that contractual compliance obligations to the donor are
understood and adhered to by all relevant Project staff. C2. In the event of any urgent and serious matters, provide immediate
reports (verbal or written) to line management or Program Director. Such matters of significance may include: ·
Personnel/staff, ·
Security, ·
Financial or asset control, ·
Project performance, ·
Legal problems, ·
Events likely to gain adverse publicity, and or ·
Any other matters felt to be of significance by the Project Manager. C3. Submit all reports on time (donor, relevant CARE International
member and CARE Indonesia). C4. Ensure that approved objectives, outputs (targets) and budgets are
reached. Any changes to the project design, objectives, outputs or budget must have prior approval by the donor. C5. Ensure the effective management, maintenance, security and
legitimate usage of all project facilities, assets, personnel and equipment. D. Personnel Management
D1. Develop, define and maintain updated job descriptions for all
relevant Project staff, which clearly explain the roles and responsibilities of each staff member. D2. Work with line management and Human Resources Unit to recruit
staff for all project positions. Ensure that CARE’s recruitment procedures are followed. D3. Ensure that all staff clearly understands their roles and
responsibilities. On the basis of their job descriptions monitor staff performance and provide constructive feedback to staff in line with CARE Indonesia performance management procedures (Annual Performance Appraisal process). D4. Identify the key skills required by all Project staff to
effectively fulfill their designated roles and where necessary suggest or plan staff training to fulfill such needs as well as provide on the job training and coaching/mentoring. D5. Assist all Project staff to have access to training in order to
develop their skills beyond the requirements of their current position. D6. Actively assist staff, in particular women, assume greater
responsibility within project activities and ‘foster’ their long-term professional development. D7. Ensure that staff participates in the development of project
Weekly/monthly work plans. D8. Ensure that the provisions of CARE Indonesia’s Human Resource
Manual are being complied with. In particular, ensure that working hours, annual, sick leave and other leave provisions are being applied and liaise with the Regional Office Manager (if applicable) or Human Resources Unit regarding relevant staffing issues. D9. At all times ensure the safety and security of all Project staff
in line with CARE Indonesia’s policies and procedures. E. Government Liaison/External Relations
E1. Establish and maintain positive working relationships with other
institutions involved in the project by ensuring appropriate representation of CARE. This should include regular contact to ensure they are fully and appropriately involved in the Project. E2. Establish local procedures in order to liaise effectively with
local government institutions. This may include such things as: planning, implementing, reporting, monitoring and evaluation or any other aspect that requires local government understanding and support for effective project management. E3. Assist line management to meet all required narrative and
financial reporting requirements promptly. E4. Comply with host government priorities and policies where these
are consistent with CARE Indonesia’s Mission and Vision as well as donor contractual obligations and the need to ensure project quality. E5. Facilitate and provide the opportunities for counterpart staff and
agencies to be aware of and learn from the implementation of all aspects of the Project. E6. Develop, maintain and strengthen relations with other agencies
working in the same geographical area. E7. Undertake all areas of responsibility in a professional manner and
in a way that enhances the reputation of the Project and the reputation of CARE. SUPERVISES
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Livestock Production & Health Specialist. ·
Monitoring and Evaluation Specialist. ·
Community Mobilization Specialist. ·
Communication Specialist.
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