[DevJobsIndo] Advertisement CARE International Indonesia in Kupang (East Nusa Tenggara-NTT) : PROJECT MANAGER (PM)

CARE
International Indonesia (CII), as an international NGO, has carried out large
scale operations in Indonesia, encompassing emergency operations, transitional
activities centered on agriculture and nutrition and a range of development
initiatives in such areas as water and sanitation, health and enterprise &
economic development.



CARE International
Indonesia  in Kupang (East Nusa
Tenggara-NTT)  is currently recruiting
the following position for its project:
 
 
JOB TITLE
:
PROJECT MANAGER (PM)
DEPARTMENT/PROJECT
:
PROGRAM/ADVANCE
REPORTS TO
:
EED MANAGER/BUSINESS DEVELOPMENT SPECIALIST
 
 
 
 
JOB SUMMARY
 
The PM will provide technical oversight on assigned
project. S/He will be responsible for coordinating the overall project
planning, implementation, monitoring of progress, facilitation of
requirements to secure project progress, synergize activities across the
partners, coordination and relationship building with key stakeholders,
including relevant national and local governments. In particular to make
every effort to ensure that the Project’s objectives/outputs are achieved to
a high standard of quality according to the log frame and budget, within the
contracted project period and in compliance with national laws, donor
regulations and CARE policies and 
procedures.
 
 
RESPONSIBILITIES
AND TASKS
 
S/he will serve as leader and coordinator of the project team with the
following responsibilities:
A. Project Management
B. Financial/Budget and Asset Management
C. Contract Management/Compliance
D. Personnel Management
E. Government Liaison/External Relations
 
 
A. Project Management
 
A1.  Lead and manage overall
project cycle within the grade framework.
 
A2. Ensure compliance with Project documentation and donor guidelines
including:
·       
Approved Project proposal and budget and any
donor approved changes.
·       
Donor contract
·       
Donor procedure manuals
·       

Individual Project Implementation Agreement or
IPIA (if through a CARE member).

 
A3. Ensure that the Project conforms with CARE International Program
Principles and Project Standards (using Project Standards Measurement Index
or PSMI as a tool to measure quality of program). If the Project does not
meet these standards at any stage of the project cycle, take appropriate
steps to correct or improve identified areas.
 
A4. Review approved Project outputs and indicators so as to ensure
that they are appropriate and realistic, and if required suggest changes to
line management.
 
A5. Develop Project start up plans in consultation with Project staff,
line management and local government partners. Following project initiation,
develop regular (monthly) implementation plans and reports.
 
A6. Establish and implement Project monitoring and evaluation systems
in order to provide regular information on progress towards indicators of outputs
and objectives and assess the impact of the Project.
 
A7. Mobilize and manage technical assistance and support to Project
and counterpart staff as required.
 
A.8. Support identification and implementation of potential innovation
of the project to increase the project outreach or increase institutional
added value of CARE International Indonesia.


B. Financial/Budget and Asset Management
 
B1. Comply with CARE Indonesia financial management procedures and
expenditure monitoring systems.
 
B2. Authorize all necessary Project site expenditure within CARE
Indonesia “Limits of Authorization” table and ensure that Project expenses
are kept to a minimum consistent with sound administrative and financial
practices.
 
B3. Ensure that Project expenditure is being coded correctly and
consistently (i.e. allocated to correct budget lines) and that donor funds
are used solely for the purposes for which they were granted and in
accordance with    relevant CARE
Indonesia and donor guidelines.
 
B4. Check monthly Project expenditure report for accuracy and
appropriateness. Regularly discuss with Finance Manager concerning financial
reporting issues, errors, trends, payment delays, outstanding commitments and
related matters.
 
B5. Monitor expenditure on a monthly basis against the approved
budget. Review expenditure projections to ensure that expenditure stays
within budget. Actual or anticipated expenditure variances against the budget
should be included in the monthly report to line management together with any
recommendations for changes to the budget.
 
B6. In close coordination with the Administration Unit and/or Regional
Office Manager, ensure that assets purchased by or provided to the Project
comply with asset management guidelines in the CARE Indonesia Administration
Manual.
 
 
C. Contract Management
 
C1. Ensure that contractual compliance obligations to the donor are
understood and adhered to by all relevant Project staff.
 
C2. In the event of any urgent and serious matters, provide immediate
reports (verbal or written) to line management or Program Director. Such
matters of significance may include:
·       
Personnel/staff,
·       
Security,
·       
Financial or asset control,
·       

Project performance,

·       
Legal problems,
·       
Events likely to gain adverse publicity, and or
·       
Any other matters felt to be of significance by
the Project Manager.
 
C3. Submit all reports on time (donor, relevant CARE International
member and CARE Indonesia).
 
C4. Ensure that approved objectives, outputs (targets) and budgets are
reached. Any changes to the project design, objectives, outputs or budget
must have prior approval by the donor.
 
C5. Ensure the effective management, maintenance, security and
legitimate usage of all project facilities, assets, personnel and equipment.
 
 
D. Personnel Management
 
D1. Develop, define and maintain updated job descriptions for all
relevant Project staff, which clearly explain the roles and responsibilities
of each staff member.
 
D2. Work with line management and Human Resources Unit to recruit
staff for all project positions. Ensure that CARE’s recruitment procedures
are followed.
 
D3. Ensure that all staff clearly understands their roles and
responsibilities. On the basis of their job descriptions monitor staff
performance and provide constructive feedback to staff in line with CARE
Indonesia performance management procedures (Annual Performance Appraisal
process).
 
D4. Identify the key skills required by all Project staff to
effectively fulfill their designated roles and where necessary suggest or
plan staff training to fulfill such needs as well as provide on the job
training and coaching/mentoring.
 
D5. Assist all Project staff to have access to training in order to
develop their skills beyond the requirements of their current position.
 
D6. Actively assist staff, in particular women, assume greater
responsibility within project activities and ‘foster’ their long-term
professional development.
 
D7. Ensure that staff participates in the development of project
Weekly/monthly work plans.
 
D8. Ensure that the provisions of CARE Indonesia’s Human Resource
Manual are being complied with. In particular, ensure that working hours,
annual, sick leave and other leave provisions are being applied and liaise
with the Regional Office Manager (if applicable) or Human Resources Unit  regarding relevant staffing issues.
 
D9. At all times ensure the safety and security of all Project staff
in line with CARE Indonesia’s policies and procedures.
 
 
E. Government Liaison/External Relations
 
E1. Establish and maintain positive working relationships with other
institutions involved in the project by ensuring appropriate representation
of CARE. This should include regular contact to ensure they are fully and
appropriately involved in the Project.
 
E2. Establish local procedures in order to liaise effectively with
local government institutions. This may include such things as: planning,
implementing, reporting, monitoring and evaluation or any other aspect that
requires local government understanding and support for effective project
management.
 
E3. Assist line management to meet all required narrative and
financial reporting requirements promptly.
 
E4. Comply with host government priorities and policies where these
are consistent with CARE Indonesia’s Mission and Vision as well as donor
contractual obligations and the need to ensure project quality.
 
E5. Facilitate and provide the opportunities for counterpart staff and
agencies to be aware of and learn from the implementation of all aspects of
the Project.
 
E6. Develop, maintain and strengthen relations with other agencies
working in the same geographical area.
 
E7. Undertake all areas of responsibility in a professional manner and
in a way that enhances the reputation of the Project and the reputation of
CARE.
 
 
SUPERVISES
·       
Livestock
Production & Health Specialist.
·       
Monitoring
and Evaluation Specialist.
·       
Community
Mobilization Specialist.
·       
Communication
Specialist.


 QUALIFICATIONS
 
·       
University degree in economic or
agriculture or farming or development studies.
·       
5 – 7 years of project management
experience in economic development sector in INGO setting.
·       
Experience in community-based
approaches for livelihood development, particularly agriculture and/or
husbandry sector.
·       
Specific experience in leading
livelihood or agriculture value chain strengthening project is an added
value.
·       
Experience supervising staff and
collaborate with multi countries.
·       
Excellent planning, technical,
financial & budget oversight, negotiations, and communications skills.
·       
Demonstrated experience in building
the capacity of non-governmental partners and dealing with small medium
enterprises, including financial service providers.
·       
Experience in writing project reports
and proposals.
·       
Demonstrate experience in applying a
gender equality approach.
·       
Ability to work under tight deadline
and multi-cultural setting.
·       
Competent in Windows, MS Office
programs, email and database experience.
·       
Fluency in English (spoken and
written).
·       
Understand local language (NTT
Province) is added value.
 
 
 
 
TERMS OF OFFER
 
CARE is an equal opportunity employer offering a competitive salary
and benefits package, and a collegial working environment, and
women candidates are
encouraged to apply.
Applicants are invited to send a cover letter
illustrating their suitability for the above positions, and detailed
curriculum vitae, with names and addresses of three referees (including
telephone, fax numbers and email address). Please DO NOT attached academic
transcripts and Diplomas and state clearly the applied position code in the
email subject.
 
Please submit your applications before October 13, 2015 to CARE
International Indonesia, Human Resources Unit:
“Only qualified applicants will be shortlisted”
 
 
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