[DevJobsIndo] Expatriate Formalities Internship
The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
is an international cooperation enterprise for sustainable development with
worldwide operations. Its corporate objective is to improve people’s living
conditions on a sustainable basis. GIZ has been working in Indonesia since 1975
on behalf of the German Federal Ministry for Economic Cooperation and
Development (BMZ).
is an international cooperation enterprise for sustainable development with
worldwide operations. Its corporate objective is to improve people’s living
conditions on a sustainable basis. GIZ has been working in Indonesia since 1975
on behalf of the German Federal Ministry for Economic Cooperation and
Development (BMZ).
We currently are looking for:
Expatriate Formalities Intern
A. Responsibilities
The incumbent provides assistance to the GIZ and CIM expatriate
staff assigned in Indonesia and their relative(s). She/he is acting in close
contact and in consent with the German Embassy in Jakarta, the relevant
Indonesian authorities, and in accordance with GIZ policies and regulations.
She/he is also included in the risk management team which is responsible for
the security of GIZ staff.
staff assigned in Indonesia and their relative(s). She/he is acting in close
contact and in consent with the German Embassy in Jakarta, the relevant
Indonesian authorities, and in accordance with GIZ policies and regulations.
She/he is also included in the risk management team which is responsible for
the security of GIZ staff.
B. Tasks
1.
Expatriates
Management
Expatriates
Management
- Manage official announcements and
working permits with the German Embassy and Ministry of State Secretariat; - Handle visa issues, stay permits,
multiple exit re-entry-permits as well as passport matters; - Monitor and follow-up approval of
assignment and end of assignment issues;
2.
Support Services
Support Services
- Manage the housing arrangements, keep
taps on housing market, provide lease agreements and/or check their contents,
administer rental payments and send reports to GIZ HQ; - Arrange Indonesian language courses;
- Support expatriate staff in personal
matters;
3.
Documentation and
Information
Documentation and
Information
- Update data base of projects, experts
and emergency lists; - Prepare list of missions, support
preparation of yearly GIZ-Office report; - Maintain and update the GIZ Expatriates
formalities database in cooperation with the IT section.
4. Other Duties/Additional Tasks
- Assist in and/or carry out other office
activities and any other tasks as assigned; - Undertake further job training related
to her position and duties if required. Specific training needs shall be
identified and appropriate programs selected jointly with the GIZ Country
Director; - Updating the emergency communication
plan of GIZ Indonesia in the framework of RMO.
C. Required qualifications, competences and experience
- At
least Diploma III in Laws or International Relations or
Human Resources or other related majors. Fresh Graduates are most welcome to
apply; - Excellent command of MS-Office;
- Mandatory language knowledge: English
& Bahasa Indonesia both oral and written; German is an advantage; - Excellent communication and
administrative skills; - Good working knowledge of modern
telecommunication systems (telephone, fax, e-mail, internet and local
integrated system); - Ability to work in an international
team and stressful environment;
Duty Station: Jakarta
Working Hours: 5 working days per week, 8 working hours per day
Expected Joining Date: 4 January 2016
Interested
candidates shall submit comprehensive resume and a motivation letter to: [email protected]
before 16 November 2015.
candidates shall submit comprehensive resume and a motivation letter to: [email protected]
before 16 November 2015.
Please
put: Expatriate Formalities Intern as your email subject.
put: Expatriate Formalities Intern as your email subject.
Only short-listed candidates will be notified.
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