[DevJobsIndo] [GIZ Job Vacancy Notice] GOJ – Contract & Procurement Officer (CPO)
Internal
Announcement
Announcement
21 October 2015
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is
the German International Cooperation implementing sustainable development on
behalf of the German Government.
the German International Cooperation implementing sustainable development on
behalf of the German Government.
GIZ Office Jakarta (GOJ) is currently looking for an:
Contract & Procurement Officer
Responsibilities
The main responsibilities include, but are not limited to:
- Overall smooth
and uninterrupted functioning of the assigned area of responsibility - Organization
and co-ordination of all work mechanisms - Keeping of
experts or programs/projects informed of the status of procurement etc,
especially in cases of delays - Daily
operational execution of all affairs in the assigned area of
responsibility - Good impression
of the Country Office through a helpful attitude towards the clients - Well established
communications to all frequently approached offices
Task
Procurement of Services
- Prepare contracts
for local and regional freelance experts and consulting companies, coordinate
assignments - Prepare financing
agreement, local subsidy contract, and construction contract. - Reviewing all
documents/ task order proposals for contractual consistency, accuracy and
compliance with GIZ regulations - Prepare Contract by
using computer program (SAP – CoSoft) - Ensuring that all
contractual mechanisms are being fully executed and modified in a timely manner - Maintaining close
and continuous communications with project office‘s contracting representative
and technical staff to ensure term of reference, scopes of work, deliverables,
budgets, etc., is doable/achievable, meaningful, and reasonably priced - Monitor status of
contract implementation, computation of all payments including advances, file
documents of completed assignments - Maintain a database
of national and regional experts including moderators by using computer program
(Consultant Software – CoSoft)
Procurement of Goods
- Prepare and process
the procurement comply with GIZ Regulation - Maintain, carry out,
and responsible for local procurement (negotiates costs, orders stationary,
inspect delivery, etc), including quotation procedures, according to GIZ
guidelines - Conducting
compliance review of procurement request and specification submitted by project
offices - Conducting the
summary bid analysis to get best overall value - Prepare Purchase
Order for suppliers by using computer program (SAP – ProSoft) - Perform procurement functions and negotiate best prices with
vendors - Maintain a database
of suppliers
Other
duties/additional tasks
duties/additional tasks
- Provide an advice to projects which related
with Contract and Procurement matters - Filing the contracts
and purchase order according to GIZ regulation as active and inactive files (softcopy and hardcopy) - Assist
in and/or carry out other project
activities and tasks as assigned - Undertake
further job training related to his/position and duties if required - Make photocopies and
scans documents if and when required - Compile and organize
information materials - Label files
according to GIZ filing system
Required qualifications, competences and experience
- At least bachelor degree in related area;
- At least 5 years’ professional experience in similar
position; - Having working experience with GIZ will be an
advantage; - Good working knowledge on computer e.g. MS Office Excel
and Word; SAP – CoSoft and
ProSoft - Excellent communication
skills in Bahasa Indonesia and English (both oral & written). - Proficiency in German will be ideally;
- Ability to work in an international team.
Duty
Station: Jakarta
Station: Jakarta
Contract
Period: starting in November 2015
Period: starting in November 2015
Direct Supervisor: Contract and Procurement Manager
Interested candidates should
submit the application letter, CV with latest photograph and list of
references (max. 300 kb), addressed to [email protected] with
email subject: GOJ – Contract & Procurement Officer (CPO) The
closing date to submit the application letter is on 2 November 2015.
submit the application letter, CV with latest photograph and list of
references (max. 300 kb), addressed to [email protected] with
email subject: GOJ – Contract & Procurement Officer (CPO) The
closing date to submit the application letter is on 2 November 2015.
Only short-listed candidates will be notified for interviews
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