[DevJobsIndo] Need for Coord. of Secretariat Administration
Dear All,
Please find below an open position for Coordinator of Secretariat Administration. Send your CV with position applied on the email subject to: [email protected] and [email protected].
This Vacancy will be closed on 12 October 2015, and only short listed candidates will be contacted for interview.
We look forward to hearing from those who are interested in taking this opportunity to grow and develop with us.
Thanks,
Human Resources Department
CTI-CFF Regional Secretariat
____________________________________________________________________
URGENTLY REQUIRED
CTI-CFF Regional Secretariat
Consultancy as Coordinator of Secretariat Administration of CTI-CFF
Background
The Coral Triangle Initiative on Coral Reefs, Fisheries, and Food Security (CTI-CFF) is a multilateral partnership of six countries working together to sustain extraordinary marine and coastal resources by addressing crucial issues such as food security, climate change and marine biodiversity. There is broad scientific consensus that the Coral Triangle represents a global epicenter of marine life abundance and diversity. Spanning only 1.6% of the planet’s oceans, the Coral Triangle region is home to the highest coral diversity in the world with 600 corals or 76% of the world’s known coral species. It contains the highest reef fish diversity on the planet with 2,500 or 37% of the world’s reef fish species concentrated in the area. It also a spawning and nursery ground for six species of threatened marine turtles, endangered fish and cetaceans such as tuna and blue whales. These unparalleled marine and coastal living resources provide significant benefits to the approximately 363 million people who reside in the Coral Triangle, as well as billions more outside the region. As a source of food, income and protection from severe weather events, the ongoing health of these ecosystems is critical.
The CTI–CFF Regional Secretariat is mandated to promote regional cooperation, sharing of lessons, and facilitate learning across the six Coral Triangle countries – Indonesia, Malaysia, Papua New Guinea, Philippines, Solomon Islands and Timor-Leste. The Regional Secretariat also coordinates and monitors the progress in achieving the CTI–CFF Regional Plan of Action goals. Its main activities cover the following areas: organizational development, outreach and communication, regional coordination and mechanisms, technical and thematic working groups, development of key regional reports, and capacity development. It also serves as the main liaison and for all CTI–CFF official functions such as the annual CTI-CFF Senior Officials Meetings (SOM) and the bi-annual CTI-CFF Ministerial Meetings.
Job Mission
- Undertake to carry out priority tasks
associated with the secretariat administrative services and the transition to
the operation of the Regional Secretariat CTI–CFF with implementing
various regional events. - Serve as a hub for communication and coordination: a)
between the Executive Directors, and b) between the Partners.
Job Illustration
The
Coordinator of Secretariat Administration of CTI–CFF is mainly responsible for:
Coordinator of Secretariat Administration of CTI–CFF is mainly responsible for:
- Perform
the secretariat administrative activities to a high standard and in accordance with the relevant best
practice. - Develop
a Work Plan for the duration of this Agreement. - Provide
and responsible for administrative support as may be required by the CTI-CFF
Regional Secretariat i.e. preparation of reports, presentation materials,decision documents and the like.
- Planning
for transition to the CTI–CFF Regional Secretariat – including a description of
major tasks to be completed and the outcome/result targeted, sequencing of
tasks, indication of and a plan for obtaining the necessary authorizations. - Pursue
activities so that CTI member countries can arrange deposition of ratification
instruments – including as needed contact with relevant countries as yet to
deposit their instrument, support and guidance to those countries on the form
and manner of deposition, provision of information to relevant parties within
the respective Governments in support of their action to deposit. - Arranging
for disbursement of contributions from CTI member countries including but not
limited Papua New Guinea, Solomon Island and Philippines. - Provide
and arrange for the effective operations to the premises of the permanent
Regional Secretariat such the procurement for such items and services, the connection
of necessary utilities, and also the necessary of banking accounts. - Subject
to funding availability and the readiness of CTI-CFF Regional Secretariat
building for occupation, execute works to assist the Executive Director in
establishing the operating systems of the permanent Secretariat. - Facilitate
and collaborate with other organizations including but not limited to USAID, SPREP,USDOI, SEAFDEC, and GIZ.
- Participate in such meetings
as may be reasonably requested to update the Australian Government and other
CTI Partners on progress toward the above outcomes. At minimum this will
include participation in the CTI Partner teleconferences. - Provide overall the secretariat administrative support
services to the Technical Working Groups and Governance Working Group.
Expected Output
- Facilitate the completion of the Host Country Agreement.
- Finalization the ratification of the agreement
to establish the Secretariat deposit instruments with the Government of Indonesia. - Facilitate the guidelines of the CTI–CFF
Meeting Management and Publications. - Facilitate the implementing collaboration agreement of
the umbrella partnership of the CTI–CFF with other organizations including but
not limited to USAID, SPREP, USDOI, SEAFDEC, and GIZ. - Facilitate the schedule of disbursement of contributions
from CTI member countries. - Prepare a plan to guide the transition Secretariat to
the Permanent Secretariat is finalized and agreed to by the relevant
authorities. - Ensure the initial operating systems of the Permanent
Secretariat, both financial and governance are in place.
Coordination and Reporting
The Coordinator of Secretariat Administration of CTI–CFF will report directly to the Executive Director of CTI–CFF Regional Secretariat in the daily implementation and completion of the services and deliverable outlined in TOR
Competency Requirements
- University Degree, master and doctoral degree would be an advantageous
- At least 8 years of experience in delivering secretariat administrative activities implemented by national/international/NGO/ UN bodies/Government
- Demonstrate an understanding on marine, fisheries, and coral environment or other relevant issue is a plus.
- Excellent in facilitation and presentation skills.
- Ability to deal with representatives of
governments and partners. - Ability
to work independently as well as part of a team. - Flexible
in communication and interpersonal skills. - Excellent
spoken and written English is a must. - Familiar with computer and information technology skills.
Period of Performance
- Start: Immediate.
- End: 3 (three) months after the contract signing, with possibility to be extended
Submission of Application
- Application letter and updated CV should be sent to [email protected] and [email protected].
- Please fill the “subject” column of the emails in this format “ <CSA> – <your name> “.
- Closing date for application is 12 October 2015.
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