[DevJobsIndo] Vacancy: American Red Cross – Administrative and Logistic Officer (Level H)

Position / Job
Title
: Administration and Logistic Officer (Level H)

Location of work:

Jakarta

Report to: Senior Human Resource,
Administration and Logistic Officer

 

Organizational
Context –
The American Red Cross
helps vulnerable people around the world to prevent, prepare for and respond to
disasters, complex humanitarian emergencies and life-threatening health
conditions. It is a member of the International Federation of Red Cross and Red
Crescent Societies (IFRC) and works closely with Palang Merah Indonesia (PMI).

 

Currently the American Red Cross has programs in
Jakarta, West Java, Central Java, Bali and NTB (Lombok). The American Red Cross
American Red Cross Program   works with
the Indonesia Red Cross (PMI) focuses on four main program areas: Disaster
Management, Health, Organizational Development and Water & Sanitation.

To support those programs, the American Red Cross
needs a
n Administration & Logistic
Officer position in the field office to provide necessary Administration
and logistic support for the program team in running the
projects.

 

Job Purpose

The Administration and Logistic Officer under the
direct supervision of
Senior HR, Administration and Logistic Officer, s/he will provide the American RC Operation in
country with professional
HR, Administration and Logistic including
procurement and day to day Administration support and advice.

 

Job duties and responsibilities

A. Administration function:

1.      Assist Senior HR, Administration and Logistic Officer to run the daily administrative
and logistic work for Jakarta office including handling the necessary documents
of visitors

2.          
Perform the receptionist function (receipt visitor, answering phone,
welcoming staff/guest)

3.          
Maintain general filing related to Administration including
coordinate/maintain back up data for all file in the server and laptop.

4.          
Regular up dating staff contact list for Jakarta

5.          
Coordinate with IFRC and agent (if necessary) for visa process of
delegates, new coming delegates and staff. 

6.          
Arrange the travel and accommodation as requested for domestic trips,
including to update the welcome kit for visitor

7.          
Ensure Jakarta office is fully equipped with necessary office supplies
– maintain materials use log/record

8.          
Supervise the schedule of the drivers and office boy/girl (if any)

9.          
Monitor fuel consumption and coordinate with driver to monitor the
vehicle maintenance schedule.

10.      
Arrange the delivery shipment for items to be sent to other office or
area

11.      
Perform additional assignment as requested by Country
Representative and Supervisor

12.      
Fill in for Senior HR, Administration & Logistic Officer when absent or on leave

13.      
Assist with communications – e.g. 
draft letters, faxes emails

14.      
Support visitors – e.g.  with
security and other policies, phones, logistic arrangements etc,

15.      
Contribute to office maintenance – to ensure attractive working
environment

16.      
Support
logistic preparation and other necessary arrangement for major internal events
(i.e. meeting, workshop, or training)

 

B. Procurement & Logistic
Function

1.       In charge in procurement process for Jakarta
Office base on request and activities plan

2.       Regularly 
up dated the procurement and shipment items.

3.       Maintain Asset data base and movement –
including dates

4.       In charge for arranging and maintaining
the warehouse or storage

5.       Establish  and maintain inventory  of all items – including equipment, materials
and office supplies kept in JKT office



Position requirements

 

1.      
Education

            
Min. Diploma degree in Administration, Business, Management, PR or
related field

 

2.      
Experience

            
3 year’s experience in related
field

            
2 year’s experience in INGO

            
1 year experience in
Supervisory level

            
Red Cross Background

            
Fluently spoken and written
English

 

3.      
Knowledge and technical
capacity

– Good knowledge regarding incoming and outgoing mail process    

             Good knowledge regarding procurement and asset management process

             Good knowledge regarding visa process

             Able to work with Microsoft Office including Ms Word, Excel and PowerPoint

             Wide networking among related vendor and having negotiation skill

4.   Competencies

 

             


            
Ability to work within context of governmental regulation and
bureaucracy

            
Attention to detail and analytical

            
Able to work independently or in team

            
Able to work long time or overtime to accomplish complex task

            
Patient and Neat

            
Flexible and creative especially in trouble shooting

 

 

Application
procedures

Please submit your application and curriculum vitae in English not later than 18 October 2015 to [email protected] placing the job
title in the subject line and label your CV with your name (CV max. 200KB
size).  Only short listed candidates will be notified.
 Applications
received after the deadline will not be considered.

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