[DevJobsIndo] Vacancy for Finance Manager
Position Description
Job Function Title: Finance Manager
Effective Date: December 2015
Location: Jakarta,
Indonesia
Indonesia
Reports To: Chief of Party, USAID PRESTASI-3
Scholarship Program
Scholarship Program
Overview: USAID/Indonesia
Program to Extend Scholarships and
Training to Achieve Sustainable Impacts (PRESTASI) 3 program is a five-year
project that will support individuals and institutions to acquire the
knowledge, skills, and capacity to contribute to the achievement of development
objectives in Indonesia, primarily through short- and long-term training in the
U.S.
Program to Extend Scholarships and
Training to Achieve Sustainable Impacts (PRESTASI) 3 program is a five-year
project that will support individuals and institutions to acquire the
knowledge, skills, and capacity to contribute to the achievement of development
objectives in Indonesia, primarily through short- and long-term training in the
U.S.
Purpose of Position: The Finance
Manager will provide accounting and administrative management for PRESTASI 3 activities. He/she will ensure all financial transactions
are in accordance with IIE and sponsor policies and procedures, Indonesian
Financial Accounting Standards (IFAS) and GAAP. Areas of program
responsibility include, but are not limited to: accounting, budgeting,
financial analysis and reporting, payroll, and procurements. Directs and oversees all financial aspects of
operations with significant interaction with IIE stakeholders in NY and DC.
Manager will provide accounting and administrative management for PRESTASI 3 activities. He/she will ensure all financial transactions
are in accordance with IIE and sponsor policies and procedures, Indonesian
Financial Accounting Standards (IFAS) and GAAP. Areas of program
responsibility include, but are not limited to: accounting, budgeting,
financial analysis and reporting, payroll, and procurements. Directs and oversees all financial aspects of
operations with significant interaction with IIE stakeholders in NY and DC.
Essential Duties and Responsibilities include
the following. IIE may add, change, or remove essential and other duties
at any time.
the following. IIE may add, change, or remove essential and other duties
at any time.
Accounting
·
Performs finance and accounting
functions in accordance with Indonesian
Financial Accounting Standards (IFAS), GAAP, IIE financial policies and
procedures, donor requirements, partner requirements, and all other applicable
laws, rules and guidelines. Includes
budgeting, payroll, tax issues, variance and accounts analysis.
Performs finance and accounting
functions in accordance with Indonesian
Financial Accounting Standards (IFAS), GAAP, IIE financial policies and
procedures, donor requirements, partner requirements, and all other applicable
laws, rules and guidelines. Includes
budgeting, payroll, tax issues, variance and accounts analysis.
·
Prepares
and maintains the general ledger/trial balance/financial statement in excel or
financial software, as applicable.
Prepares
and maintains the general ledger/trial balance/financial statement in excel or
financial software, as applicable.
·
Prepares of a variety of financial
records and reports including those related to the general ledger, accounts
payable, accounts receivable, inventory control and valuation, and fixed
assets.
Prepares of a variety of financial
records and reports including those related to the general ledger, accounts
payable, accounts receivable, inventory control and valuation, and fixed
assets.
·
Prepares the Monthly/Quarterly/Midyear
reports and Annual Financial Statements; provides financial reports to donors
and stakeholders.
Prepares the Monthly/Quarterly/Midyear
reports and Annual Financial Statements; provides financial reports to donors
and stakeholders.
·
Ensures that all documents and
processes for Account Receivables/Payables are fulfilled and accurately
recorded based on set schedules.
Includes invoicing, journals, reconciliations, reports, etc.
Ensures that all documents and
processes for Account Receivables/Payables are fulfilled and accurately
recorded based on set schedules.
Includes invoicing, journals, reconciliations, reports, etc.
·
Prepares and presents annual financial
statements and other reports and documents for audits.
Prepares and presents annual financial
statements and other reports and documents for audits.
·
Manages banking and cash-related
activity for the office.
Manages banking and cash-related
activity for the office.
Program/Office
Specific Duties
Specific Duties
·
Conduct subcontractor financial and
compliance monitoring in order to ensure proper stewardship of project
funds.
Conduct subcontractor financial and
compliance monitoring in order to ensure proper stewardship of project
funds.
- Maintain personnel and pay records and
trainee disbursement records. - Ensure compliance with USAID rules and regulations,
IIE policies and procedures, and local labor and taxation laws; ensure
adherence to time and expense policies and procedures, including timely
and accurate timesheet and expense reporting. - Responsible for accurate review of all
program administrative and in-country programs activities disbursements to
ensure that supporting documentation is always available. - Review travel advances and travel expense
reports accuracy for program staff. - Provide
financial guidance to relevant project partners to ensure that activities
are compliance with IIE and USAID’s finance regulations - Provide
support to Program Officers to ensure that budget of project activities
are developed in line with IIE and USAID’s cost norms and regulations. - Support
Program Officers in preparation of logistics for training, workshops, and
other project activities.
Education/Experience:
·
Bachelor’s degree in accounting,
finance or like degree. A professional
accounting qualification, such as a CPA, preferred.
Bachelor’s degree in accounting,
finance or like degree. A professional
accounting qualification, such as a CPA, preferred.
·
At least five years of hands on
experience in accounting, including general ledger, cash management, financial
planning, budgeting, and monitoring of grant compliance required.
At least five years of hands on
experience in accounting, including general ledger, cash management, financial
planning, budgeting, and monitoring of grant compliance required.
·
Combination of commercial and not-for-profit
financial administration experience highly preferred.
Combination of commercial and not-for-profit
financial administration experience highly preferred.
·
At least three years of experience
managing finances for USAID contracts in
excess of $5 million, in accordance with FAR and AIDAR.
At least three years of experience
managing finances for USAID contracts in
excess of $5 million, in accordance with FAR and AIDAR.
Knowledge, Skills, and Abilities:
·
Knowledge of Indonesian Financial Accounting Standards (IFAS), GAAP, Tax, and
International Financial Reporting Standards (IFRS). Familiarity with accounting
software. Experience with contracts, sponsor
rules & regulations, and with current standards and guidelines. Knowledge
of USAID Operational Policy (ADS) preferred.
Knowledge of Indonesian Financial Accounting Standards (IFAS), GAAP, Tax, and
International Financial Reporting Standards (IFRS). Familiarity with accounting
software. Experience with contracts, sponsor
rules & regulations, and with current standards and guidelines. Knowledge
of USAID Operational Policy (ADS) preferred.
·
Excellent critical thinking skills and
judgment. Proven willingness to make timely and sound decisions.
Excellent critical thinking skills and
judgment. Proven willingness to make timely and sound decisions.
·
Strong oral communication skills.
Ability to communicate, advise, and resolve issues that are complex and
sensitive in nature. Ability to communicate
effectively with persons on all levels both inside and outside the company.
Strong oral communication skills.
Ability to communicate, advise, and resolve issues that are complex and
sensitive in nature. Ability to communicate
effectively with persons on all levels both inside and outside the company.
·
Strong written communication skills,
including demonstrated ability to write in a clear, concise, well-organized
manner.
Strong written communication skills,
including demonstrated ability to write in a clear, concise, well-organized
manner.
·
Ability to work effectively in an atmosphere of multiple projects,
shifting priorities, and deadline pressure. Self-motivated
and able to follow through to end of assignments while meeting goals and
deadlines.
Ability to work effectively in an atmosphere of multiple projects,
shifting priorities, and deadline pressure. Self-motivated
and able to follow through to end of assignments while meeting goals and
deadlines.
·
Proven ability to effectively use
Microsoft Office, spreadsheet, word processing, and position-specific software.
Proven ability to effectively use
Microsoft Office, spreadsheet, word processing, and position-specific software.
·
Fluency in Bahasa Indonesia and
English, written and oral.
Fluency in Bahasa Indonesia and
English, written and oral.
·
Accuracy, attention to detail.
Accuracy, attention to detail.
·
Ability
to read and interpret documents and ability to sit at a computer and operate a
keyboard.
Ability
to read and interpret documents and ability to sit at a computer and operate a
keyboard.
Work Environment and Physical Demands: Essential functions are typically performed in
an office setting with a medium level of noise. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential
functions. Occasional work outside office hours, including on weekends, may be
required. Travel outside Jakarta, perhaps overnight, may be required.
an office setting with a medium level of noise. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential
functions. Occasional work outside office hours, including on weekends, may be
required. Travel outside Jakarta, perhaps overnight, may be required.
Application Instructions
To
apply, please send your CV to [email protected] and specify “Finance Manager” in the subject line.
apply, please send your CV to [email protected] and specify “Finance Manager” in the subject line.
Qualified
Indonesian nationals are encouraged to apply. Applications will be reviewed on
a rolling basis, and only qualified candidates will be contacted.
Indonesian nationals are encouraged to apply. Applications will be reviewed on
a rolling basis, and only qualified candidates will be contacted.
About IIE
IIE
is among the world’s largest and most experienced international exchange
organizations, dedicated to increasing the capacity of people to think and work
on a global and intercultural basis. Founded in 1919 as an independent,
not-for-profit organization – and working with Indonesian partners since 1982 –
IIE is committed to delivering program excellence to a diverse range of
participants, sponsors, and donors. For more information, visit www.iie.org
is among the world’s largest and most experienced international exchange
organizations, dedicated to increasing the capacity of people to think and work
on a global and intercultural basis. Founded in 1919 as an independent,
not-for-profit organization – and working with Indonesian partners since 1982 –
IIE is committed to delivering program excellence to a diverse range of
participants, sponsors, and donors. For more information, visit www.iie.org
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