[DevJobsIndo] Vacancy Notice for Reception cum Administration Assistant – YCCP

Dear Moderator,

Mohon bantuannya untuk posting ‘vacancy notice’ dibawah ini.
Terima kasih atas bantuan dan kerjasamanya.
Nada Achmad

VACANCY NOTICE – Urgently Required
The Cipta Cara Padu Foundation (YCCP) is a non profit organization has expertise  and hands-on experience in a wide spectrum of health and  environmental issues including water, sanitation and hygiene, HIV &AIDS, safe motherhood, child survival, family planning (FP), reproductive health (RH), infectious disease, and environmental conservation in Indonesia. The YCCP  is urgently seeking  for the right candidate to fill in a Receptionist /Administration Assistant position with duty station in  Jakarta.

Under the guidance and coordination with the HR/Operation Manager, the Reception/Administration Officer duties and tasks is to provide coverage for organization’s administration matters that include but not limited to: 

1. Handle incoming/outgoing telephone calls
2.Undertake routine administrative and clerical tasks, including the preparation of official letters and documents, and arrange for their distributions
3.Handle all incoming mails/packages and preparation of outgoing mails/packages. 
4.  Daily announcement of  staff attendance through e-mail. 
5.Making travel arrangement for staffs, consultants and guests including air ticket reservations, hotel reservations, airport pick ups, land transportation bookings etc.
6.Assisting in making logistical arrangements for workshops, trainings, and meetings Provide assistance for project’s documentations
7. Assist procurement process: create Purchase Orders, Purchase Requests, and Bid selections
8.Provide support to project field staff regarding preparation of activities and event in the field (hotel reservation and other related matters)
9.Collect and review Travel Expense Report 
10.Orders, maintains, and distributes office supplies
11.Newspapers Clippings/scanning on related issues related to programs  
12.Perform other general administrative and clerical support.

* Graduate from secretarial or business studies 
* Minimum 2 years experience in office administration with NGO or INGO 
* Strong hands on experience in administrative and clerical procedures specifically in flight ticket reservations, hotel reservations.
* Excellent interpersonal communication, and organization skills
* Preferably experienced working with USAID project including knowledge in branding and marking 
* Posses pleasant personality, courtesy and tact  yet  able to work  independently and meet deadlines.  
* Proficiency in Microsoft Office Applications 
* Competencies: Good oral and written communication skills willingness to learn, possess integrity, accuracy, analytical, pro-active, meticulous, and able to work as part of the team. 

Interested candidate to send CV and cover letter as soon as possible to the HR/Operation Manager YCCP at : [email protected].
The position is targeted to be filled by 1st November 2015. Please use RCAA- (your name)  on the subject of your E-mail. Interview will be hold as soon as short listed candidate being identified.
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