[DevJobsIndo] Vacancy RTI International: Finance Manager – Asia Regional Office
RTI
International is one of the world’s leading research institutes, dedicated to
improving the human condition by turning knowledge into practice. Our staff of
more than 2,700 provides research and technical services to governments and
International is one of the world’s leading research institutes, dedicated to
improving the human condition by turning knowledge into practice. Our staff of
more than 2,700 provides research and technical services to governments and
businesses in more than 75 countries in the areas of health and pharmaceuticals,
education and training, surveys and statistics, advanced technology,
international development, economic and social policy, energy and the
environment, and laboratory testing and chemical analysis.
RTI
International – Asia Regional Office is seeking for highly qualified candidates
International – Asia Regional Office is seeking for highly qualified candidates
to fill the Finance Manager
position. Details of the position can be found below.
Job Summary:
Under the
authority of the Regional Finance Director, the Finance Manager, Asia Regional
Office will be responsible for RTI accounting and financial management for
projects in the Asia Region, ensuring that national legislation is adhered to,
and that country specific standards are applied in ensuring efficient use of
resources. The Finance Manager will be responsible to train and support project
based Finance Managers on relevant subject matter including but not limited to
QuickBooks, Finance and Operations Manuals, Finance and Accounting Policies and
Procedures, Payroll Set Up, Timesheets and Global Monthly closing process. The
Finance Manager is responsible to guide project based Finance Managers in
ensuring RTI office procedures and segregation of duties are in place in
accordance with RTI policies and appropriate internal controls. The Finance
Manager will regularly assist the Regional Finance Director to review the
financial system to identify aspects that can be improved.
authority of the Regional Finance Director, the Finance Manager, Asia Regional
Office will be responsible for RTI accounting and financial management for
projects in the Asia Region, ensuring that national legislation is adhered to,
and that country specific standards are applied in ensuring efficient use of
resources. The Finance Manager will be responsible to train and support project
based Finance Managers on relevant subject matter including but not limited to
QuickBooks, Finance and Operations Manuals, Finance and Accounting Policies and
Procedures, Payroll Set Up, Timesheets and Global Monthly closing process. The
Finance Manager is responsible to guide project based Finance Managers in
ensuring RTI office procedures and segregation of duties are in place in
accordance with RTI policies and appropriate internal controls. The Finance
Manager will regularly assist the Regional Finance Director to review the
financial system to identify aspects that can be improved.
Essential Duties:
·
Training and on-boarding project based Finance Managers and focus on
the technical finance and accounting aspects of their role. Training will
include but not limited to:
Training and on-boarding project based Finance Managers and focus on
the technical finance and accounting aspects of their role. Training will
include but not limited to:
o QuickBooks
o Finance and Operations
Manual
Manual
o Payroll setup
o Timesheet
o Segregation of Duties
o Banking and Cash Management
o Project Funding Request
o A/R and A/P advance
management
management
·
Support Internal and External audit in the project.
Support Internal and External audit in the project.
·
Be a resource for temporary assignments to projects:
Be a resource for temporary assignments to projects:
o Filling in as Project
Finance Manager when there’s a gap position
Finance Manager when there’s a gap position
o Project Startup and Close
Out
Out
o Training and Coaching
·
Provide direct financial management support for small project which has
no finance staff.
Provide direct financial management support for small project which has
no finance staff.
·
Prepare reports as requested by Management, RTI Home Office and RTI
Asia Regional Office.
Prepare reports as requested by Management, RTI Home Office and RTI
Asia Regional Office.
·
Accountancy
Accountancy
o Supervise accountancy
procedures: recording of transactions, filing of documents, allocation of
expenses, vouchers registration, balance checking, etc.
procedures: recording of transactions, filing of documents, allocation of
expenses, vouchers registration, balance checking, etc.
o Verify monthly accounts from
each field office in the region- Manage the presentation, circulation, filing
and archiving of accounting and financial documents as directed by the regional
finance control.
each field office in the region- Manage the presentation, circulation, filing
and archiving of accounting and financial documents as directed by the regional
finance control.
o Prepare monthly and
quarterly reconciliations.
quarterly reconciliations.
o Monitor and support
Month-End close process
Month-End close process
·
Treasury
Treasury
o Oversee the management of
bank accounts: follow transfers, check balances, check authorized expenses and
online transactions
bank accounts: follow transfers, check balances, check authorized expenses and
online transactions
o Supervise the management of
cash: available amount, balance checks, security instructions
cash: available amount, balance checks, security instructions
·
Commitment of expenditure:
Commitment of expenditure:
o Set up and formalize
procedures for the commitment of expenditure, conform to Standard Operating
procedures (SOP) procurement guidelines – Ensure that procedures are adhered to
in terms of contracts and payments;
procedures for the commitment of expenditure, conform to Standard Operating
procedures (SOP) procurement guidelines – Ensure that procedures are adhered to
in terms of contracts and payments;
o Ensure that proofs of
purchase and supporting documentation are valid (contracts, orders, bills,
invoices, delivery receipts etc.)
purchase and supporting documentation are valid (contracts, orders, bills,
invoices, delivery receipts etc.)
·
Team leadership
Team leadership
o Ongoing support of Finance
Managers after their initial training.
Managers after their initial training.
o Ensure capacity building for
finance team members in order to increase the level of technical ability and
skills
finance team members in order to increase the level of technical ability and
skills
·
Internal Procedures and Information Flows
Internal Procedures and Information Flows
o Develop relevant management
procedures within country teams
procedures within country teams
o Improve information flows
within the department and with other departments and projects
within the department and with other departments and projects
·
Any other duties as assigned by the supervisor in alignment with
his/her professional standard.
Any other duties as assigned by the supervisor in alignment with
his/her professional standard.
Required Qualifications:
·
Master’s degree and 6 years of experience or
Bachelor’s Degree and 10 years of experience or equivalent combination of
education and experience
Master’s degree and 6 years of experience or
Bachelor’s Degree and 10 years of experience or equivalent combination of
education and experience
·
An understanding of and commitment to RTI’s
mission and values
An understanding of and commitment to RTI’s
mission and values
·
Demonstrated attention to detail, ability to
follow procedures, meet deadlines and work independently and cooperatively with
team members.
Demonstrated attention to detail, ability to
follow procedures, meet deadlines and work independently and cooperatively with
team members.
·
Strong oral/written communication skills and
ability to communicate at multiple levels in the organization
Strong oral/written communication skills and
ability to communicate at multiple levels in the organization
·
Excellent financial and analytical skills
and experience in managing
project/accounting/financial management.
Excellent financial and analytical skills
and experience in managing
project/accounting/financial management.
·
Excellent communication and drafting skills
for effective reporting on program financial performance
Excellent communication and drafting skills
for effective reporting on program financial performance
·
Ability to monitor and evaluate financial
and monitoring skills of communities through capacity-building efforts
Ability to monitor and evaluate financial
and monitoring skills of communities through capacity-building efforts
·
Familiarity with the aid system, and
understanding of donor and governmental requirements
Familiarity with the aid system, and
understanding of donor and governmental requirements
·
Advanced proficiency in English language.
Advanced proficiency in English language.
·
Strong presentation and facilitation skills
Strong presentation and facilitation skills
·
Ability to build effective relationships
with all clients, peers, and stakeholders
Ability to build effective relationships
with all clients, peers, and stakeholders
·
Ability to work hands-on, independently, and
within team.
Ability to work hands-on, independently, and
within team.
·
Culturally astute, respectful and tolerant
Culturally astute, respectful and tolerant
·
Physically healthy to perform the duties
required.
Physically healthy to perform the duties
required.
·
Demonstrated success managing and leading
technical and administrative teams;
Demonstrated success managing and leading
technical and administrative teams;
·
Strong computer skills including Microsoft
Office Applications and internet
banking. Experience with QuickBooks will be an advantage.
Strong computer skills including Microsoft
Office Applications and internet
banking. Experience with QuickBooks will be an advantage.
·
High standard of
personal and professional integrity.
High standard of
personal and professional integrity.
·
Experience in general business
administration and financial management
Experience in general business
administration and financial management
·
Willingness to travel frequently to the
field offices.
Willingness to travel frequently to the
field offices.
·
Have knowledge in
accounting, finance, taxes, and administration. Experience in auditing will be
preferable.
Have knowledge in
accounting, finance, taxes, and administration. Experience in auditing will be
preferable.
·
Experience
designing, modifying and implementing trainings to staff of all levels.
Experience
designing, modifying and implementing trainings to staff of all levels.
·
Able to work
under pressure and tight deadlines
Able to work
under pressure and tight deadlines
·
Ability to travel 30-40%
Ability to travel 30-40%
Interested candidates should send the following documentations:
Application letter and CV with 3 referees. Please indicate the position you are
applying for in the email subject, and submit the application by 16 November
2015 to [email protected].
Application letter and CV with 3 referees. Please indicate the position you are
applying for in the email subject, and submit the application by 16 November
2015 to [email protected].
RTI values equal employment opportunities. Female candidates are
encouraged to apply. Only short listed candidates will be contacted.
encouraged to apply. Only short listed candidates will be contacted.