[DevJobsIndo] Vacancy RTI International – Grants Manager (Asia Regional Office)
RTI International is one of the world’s leading research institutes,
dedicated to improving the human condition by turning knowledge into practice.
Our staff of more than 2,700 provides research and technical services to
governments and businesses in more than 75 countries in the areas of health and
pharmaceuticals, education and training, surveys and statistics, advanced
technology, international development, economic and social policy, energy and
the environment, and laboratory testing and chemical analysis.
dedicated to improving the human condition by turning knowledge into practice.
Our staff of more than 2,700 provides research and technical services to
governments and businesses in more than 75 countries in the areas of health and
pharmaceuticals, education and training, surveys and statistics, advanced
technology, international development, economic and social policy, energy and
the environment, and laboratory testing and chemical analysis.
RTI International – Asia Regional Office is seeking for highly
qualified candidates to fill the Grants
Manager position. Details of the position can be found below.
qualified candidates to fill the Grants
Manager position. Details of the position can be found below.
Job Summary:
The Grants Manager (Asia Regional Office) is responsible for supporting
(Sub) grant activities in the Asia region, under the supervision of the Grants
& Procurement Senior Manager, which includes project start-up, grant
implementation and close out. The Grants
Manager will help to ensure the assigned RTI projects receive adequate support
as well as ensure that RTI’s grants portfolio in the region is being
administered in accordance with all applicable rules/regulations/policies for
assistance agreements. While most of the
work will be conducted to support RTI projects in the Asia region, the Grants
Manager will be required to conduct site visits to grantees for pre-award
purposes, provide grant management trainings/orientations to project staffs and
grantees, monitor performance during grants implementation, and close out the
grants. International and regional travel will be required. This position will
report to Grants and Procurement Senior Manager, RTI Asia Regional Office
(Sub) grant activities in the Asia region, under the supervision of the Grants
& Procurement Senior Manager, which includes project start-up, grant
implementation and close out. The Grants
Manager will help to ensure the assigned RTI projects receive adequate support
as well as ensure that RTI’s grants portfolio in the region is being
administered in accordance with all applicable rules/regulations/policies for
assistance agreements. While most of the
work will be conducted to support RTI projects in the Asia region, the Grants
Manager will be required to conduct site visits to grantees for pre-award
purposes, provide grant management trainings/orientations to project staffs and
grantees, monitor performance during grants implementation, and close out the
grants. International and regional travel will be required. This position will
report to Grants and Procurement Senior Manager, RTI Asia Regional Office
Essential Duties:
Project Support:
•
Provide short and long term on-site grants
management support to RTI projects in need of additional grants management
capacity. This includes: participating in grantee-making design, grants
solicitation, reviewing proposals, conduct site visit for pre-award purposes,
develops and sign Memorandum of Negotiation (MON), developing grant agreements,
prepares grant modifications documents, training grantees, training project
Provide short and long term on-site grants
management support to RTI projects in need of additional grants management
capacity. This includes: participating in grantee-making design, grants
solicitation, reviewing proposals, conduct site visit for pre-award purposes,
develops and sign Memorandum of Negotiation (MON), developing grant agreements,
prepares grant modifications documents, training grantees, training project
staff, ensuring compliance with RTI and client regulations, monitoring and
reviewing grantee financial reporting including collection of financial
information and supporting documentation from grantees; voucher verification;
determination of budget compliance, reasonableness of charges, and cost
allowability, conducting periodic grants site visit, reviewing advance requests
from grantees and endorse them for further approvals and processing,
coordinates monitoring of grants by the project technical staffs, ensures
timely filing and maintain grants files including records on monitoring and
evaluation and other quality control activities (financial, programmatic, proof
of performance), supporting start-up, and grants close out. Processing and
tracking the adjudication´s inscription, grant and approval obtainment by AOTR
or COTR.
•
Provide support to the projects and assistance
with resolution for the following:
Provide support to the projects and assistance
with resolution for the following:
o
Quality Control or compliance issues
Quality Control or compliance issues
o
Internal Audit findings & observations
Internal Audit findings & observations
o
Training, mentoring, & coaching
Training, mentoring, & coaching
Regional Office Support:
•
Effectively interpret, train and communicate RTI
Grants Management Policies and Procedures to project and Asia Regional Office
staffs.
Effectively interpret, train and communicate RTI
Grants Management Policies and Procedures to project and Asia Regional Office
staffs.
•
Develop capacity building and/or monitoring plans
for high profile subgrantees. This may
include pre award assessments or post award technical assistance for
development of systems, policies or tools within the subgrantees’ operational
structure to satisfy the organizational capacity building plan. Upon completion of the pre award assessment,
develop a risk mitigation plan to close the gaps of operational systems.
Develop capacity building and/or monitoring plans
for high profile subgrantees. This may
include pre award assessments or post award technical assistance for
development of systems, policies or tools within the subgrantees’ operational
structure to satisfy the organizational capacity building plan. Upon completion of the pre award assessment,
develop a risk mitigation plan to close the gaps of operational systems.
•
Monitor all assigned projects in the region and
specific project grant files for compliance with RTI and USG/USAID and/or
DFAT. This is to include an annual
monitoring and compliance plan for RTI’s regional grants portfolio.
Monitor all assigned projects in the region and
specific project grant files for compliance with RTI and USG/USAID and/or
DFAT. This is to include an annual
monitoring and compliance plan for RTI’s regional grants portfolio.
•
Conduct periodic reviews of sub-grantees and
project staff performance in meeting RTI Grants Management Policies and
Procedures.
Conduct periodic reviews of sub-grantees and
project staff performance in meeting RTI Grants Management Policies and
Procedures.
•
Develop effective working relationships with the
following key stakeholders:
Develop effective working relationships with the
following key stakeholders:
o
Project grants staff – ensuring that they
receive the necessary service & support levels from the home office grants
management unit
Project grants staff – ensuring that they
receive the necessary service & support levels from the home office grants
management unit
o
Home Office Procurement, Subcontracts,
Consultants & Projects Grants team
Home Office Procurement, Subcontracts,
Consultants & Projects Grants team
o
Regional Office staff
Regional Office staff
•
In the absence of the Grants and Procurement
Senior Manager, the Grants Manager will be responsible for all aspects of
grants management for projects assigned to Asia Regional Office.
In the absence of the Grants and Procurement
Senior Manager, the Grants Manager will be responsible for all aspects of
grants management for projects assigned to Asia Regional Office.
•
Other relevant duties as assigned by supervisor.
Other relevant duties as assigned by supervisor.
Required Qualifications:
•
Master’s degree and 6 years of experience or
Bachelor’s Degree and 10 years of experience or equivalent combination of
education and experience
Master’s degree and 6 years of experience or
Bachelor’s Degree and 10 years of experience or equivalent combination of
education and experience
•
Strong candidates will exhibit excellent
organizational and interpersonal skills, ability to work under difficult
circumstances with limited resources, and ability to form productive relationships
with host country counterparts and training institutions.
Strong candidates will exhibit excellent
organizational and interpersonal skills, ability to work under difficult
circumstances with limited resources, and ability to form productive relationships
with host country counterparts and training institutions.
•
Ability to plan, develop, manage and evaluate
projects of the scope and complexity described above
Ability to plan, develop, manage and evaluate
projects of the scope and complexity described above
•
Previous work experience with low capacity
grantees; Experience developing monitoring plans and strategies for increasing
the capacity of subrecipients to meet International donor requirements
Previous work experience with low capacity
grantees; Experience developing monitoring plans and strategies for increasing
the capacity of subrecipients to meet International donor requirements
•
Demonstrated knowledge of USG/CoA assistance
related regulations with particular familiarity with USAID requirements and
DFAT requirements.
Demonstrated knowledge of USG/CoA assistance
related regulations with particular familiarity with USAID requirements and
DFAT requirements.
•
Ability to communicate effectively, both orally
and in writing in English language, and to communicate effectively in a
multi-cultural environment, diplomatically facilitating collegial relationships
Ability to communicate effectively, both orally
and in writing in English language, and to communicate effectively in a
multi-cultural environment, diplomatically facilitating collegial relationships
•
Must be detail oriented and highly organized.
Able to support and respond to the needs of the field office finance teams as
Must be detail oriented and highly organized.
Able to support and respond to the needs of the field office finance teams as
quickly as possible to enable consistent project service delivery
•
Must work well under pressure in a fast-paced,
dynamic environment
Must work well under pressure in a fast-paced,
dynamic environment
•
Must exhibit a flexible work attitude: the
ability to work productively in a team environment and a matrix organization
which requires , as well as independently, and the ability to meet unexpected
demands
Must exhibit a flexible work attitude: the
ability to work productively in a team environment and a matrix organization
which requires , as well as independently, and the ability to meet unexpected
demands
•
Must possess strong computer skills: ability to
work with Microsoft Office product suite, and e-mail/internet software
applications
Must possess strong computer skills: ability to
work with Microsoft Office product suite, and e-mail/internet software
applications
•
Must have the ability and willingness to travel
up to 30%
Must have the ability and willingness to travel
up to 30%
Interested candidates should send the following documentations:
Application letter and CV with 3 referees. Please indicate the position you are
applying for in the email subject, and submit the application by 12 November 2015 to [email protected].
Application letter and CV with 3 referees. Please indicate the position you are
applying for in the email subject, and submit the application by 12 November 2015 to [email protected].
RTI values equal employment opportunities. Female candidates are
encouraged to apply. Only short listed candidates will be contacted.
encouraged to apply. Only short listed candidates will be contacted.
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