[DevJobsIndo][GIZ Job Vacancy Notice] TRANSFORMASI: Provincial Advisor – East Java
The
Programme “Transforming Administration-Strengthening Innovation”
(TRANSFORMASI) is implemented jointly between the Deutsche Gesellschaft für
Internationale Zusammenarbeit (GIZ) GmbH, the Indonesian Ministry for
Bureaucracy Reform (KemPAN-BR), the Ministry of Finance, Bappenas, the Ministry
of Home Affairs, the National Institute for Public Administration and the
National Civil Service Agency. It supports the establishment of a cleaner and
more efficient, accountable and service-oriented public administration. The
Programme focuses on the following topics: 1) Strengthening the overall
Bureaucracy Reform (BR) architecture; 2) Human Resource Management in the
Public Service 3) Fiscal impacts and financing of reforms 4) Ensuring
Citizen-Orientation of BR reform and 5) Subnational innovation hubs on public
service delivery. Areas 1, 4 and 5 work in East Java.
Programme “Transforming Administration-Strengthening Innovation”
(TRANSFORMASI) is implemented jointly between the Deutsche Gesellschaft für
Internationale Zusammenarbeit (GIZ) GmbH, the Indonesian Ministry for
Bureaucracy Reform (KemPAN-BR), the Ministry of Finance, Bappenas, the Ministry
of Home Affairs, the National Institute for Public Administration and the
National Civil Service Agency. It supports the establishment of a cleaner and
more efficient, accountable and service-oriented public administration. The
Programme focuses on the following topics: 1) Strengthening the overall
Bureaucracy Reform (BR) architecture; 2) Human Resource Management in the
Public Service 3) Fiscal impacts and financing of reforms 4) Ensuring
Citizen-Orientation of BR reform and 5) Subnational innovation hubs on public
service delivery. Areas 1, 4 and 5 work in East Java.
GIZ
is seeking one qualified Indonesian candidate for the following position:
is seeking one qualified Indonesian candidate for the following position:
Provincial Advisor – East Java
Responsibilities
The main responsibilities include, but are not limited to:
- Managing relations
with East Java Province regarding all TRANSFORMASI activities in East
Java, mainly the “Jaringan Inovasi Pelayanan Publik Java Timur”
(JIPPJATIM) - Managing relations
with local governments and other JIPPJATIM advisory team partners - Coordinating
JIPPJATIM activities in close cooperation with the Strategic Area Manager
subnational innovation hubs - Fostering knowledge exchange on citizen-orientation
of bureaucracy reform between Banyuwangi and neighboring regencies, as
well as at provincial level - Fostering regional exchange (between
local governments and province) on planning and monitoring Bureaucracy
Reform - Guiding project implementation,
ensuring timely provision of deliverables, controlling quality,
facilitating and coordinating the inputs of short-term experts.
Task
1.
Networking and cooperation
Networking and cooperation
- Co-operates with and
ensures regular contacts, dialogues: does PR work and cooperates with
provincial and local governments, relevant organizations, non-governmental
bodies and persons within the program’s/project’s environment as well as with
other projects in order to enhance and maintain good working relationships; - Communicates and
channels local interests and aspirations and exchanges ideas and information
for the benefit of the program; - Maintains repeated
field visits to regencies in accordance with the requirements of the project
- Assures a close cooperation between the work on
citizen orientation of BR in Banyuwangi and work of JIPPJATIM at
provincial level
2.
Professional advisory services
Professional advisory services
- Assist
the project/program plans and activities in close coordination with partners in
line with the Technical Agreement signed between TRANSFORMASI and the
Provincial Government; - Contributes
to preparation and implementation of the consultation process, the
project’s/program’s activities, and efforts in East Java in close coordination
with the Strategic Area Manager. - Assists
in defining terms of reference, selection, and supervision of contracted third
parties in carrying out projects/program’s activities, including performance
evaluation; - Prepares,
organizes and drafting minutes of meeting for project management meetings, such
as meetings of the Advisory Team of JIPPJATIM - Conceptualizes,
prepares and implements workshops, seminars, and other events on subjects that
are related to the program’s/project’s field of activities; - Supports
quality assurance and proposes necessary changes, improvements, and initiatives
3. Management and
Coordination Tasks
Coordination Tasks
- Monitors
and documents progress, analyses challenges and makes recommendations for adjustments to the Strategic
Area Managers - Supports
general projects planning/ project designs, including preparation, organization
and moderation of planning exercises, implementation, management, monitoring,
communication and documentation; - Supports
project activities at the provincial and local level in cooperation with the
partners, as well as in organizational preparation and in the implementation of
these activities; - Giving
inputs on the budget plan for key events and related financial documentation
4.
Knowledge management
Knowledge management
- Collects data,
develops reports and presentation documents on the work in East Java
- Provides
inputs on strategies and technical concepts including guidelines, manuals, and
procedures, which are ready to be applied; - Prepares
appropriate input to the various programme meetings and reports/publications
including reports to the province of East Java - Contributes
in giving appropriate inputs to the various projects/program
reports/publications including monitoring, progress reports and the final
project report - Encourages
the development of new knowledge sharing instruments in the context of the sub
national innovation hub also including modern media solutions. - Archives the most important documents in line with GIZ standards in the GIZ Document
Management
System,
5.
Other duties/additional tasks
Other duties/additional tasks
- Does
occasional translations of documents into Indonesian for JIPPJATIM - Applies the GIZ code of conduct in daily work and
project activities and consistently promotes the application of these values of
ethics to programme counterparts, - Commits
to the goals and principles of TRANSFORMASI and complies with
the guidelines of GIZ. - Applies the Capacity
Works Management Model and the theory of change for the Subnational Innovation
Hub. - Ensures
that all measures are carried out in a way to promote gender equality, - Ensures
that all measures are planned and implemented in an economically efficient way, - Keeps in mind and
applies environmentally sound practices.
Required qualifications, competences and experience
- Master in Public
Administration, Development Studies, Social Sciences, Economics or Business
Administration or another related field; - At least 8 years of professional experience, with at least 5 years
professional experience in a comparable position;
- Experience in working with local government institutions in
East Java; - Strong
understanding of governance and public service structures in East Java; - Strong
communication and advocacy skills, and experience of working in
international and inter-sectoral contexts; - Good working knowledge of modern communication
systems and basic principles of knowledge management; - Ability
to travel and work independently; - Advanced
in MS Office skills; - Proficient
in English both oral & written; and German will be an advantage.
Duty
Station: Surabaya
Station: Surabaya
Direct Supervisor: Team Leader KemPAN TRANSFORMASI
Interested candidates should
submit the application letter, CV with latest photograph and list of
references (max. 300 kb), addressed to [email protected] with
email subject: TRANSFORMASI: Provincial
Advisor – East Java. The closing date to submit the
submit the application letter, CV with latest photograph and list of
references (max. 300 kb), addressed to [email protected] with
email subject: TRANSFORMASI: Provincial
Advisor – East Java. The closing date to submit the
application letter is on
4 November 2015.Only short-listed candidates will be notified for interviews
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