[DevJobsIndo][GIZ Job Vacancy Notice] TRANSFORMASI: Provincial Advisor – East Java

Programme “Transforming Administration-Strengthening Innovation”
(TRANSFORMASI) is implemented jointly between the Deutsche Gesellschaft für
Internationale Zusammenarbeit (GIZ) GmbH, the Indonesian Ministry for
Bureaucracy Reform (KemPAN-BR), the Ministry of Finance, Bappenas, the Ministry
of Home Affairs, the National Institute for Public Administration and the
National Civil Service Agency. It supports the establishment of a cleaner and
more efficient, accountable and service-oriented public administration. The
Programme focuses on the following topics: 1) Strengthening the overall
Bureaucracy Reform (BR) architecture; 2) Human Resource Management in the
Public Service 3) Fiscal impacts and financing of reforms 4) Ensuring
Citizen-Orientation of BR reform and 5) Subnational innovation hubs on public
service delivery. Areas 1, 4 and 5 work in East Java.
is seeking one qualified Indonesian candidate for the following position:
Provincial Advisor – East Java
The main responsibilities include, but are not limited to:
  • Managing relations
    with East Java Province regarding all TRANSFORMASI activities in East
    Java, mainly the “Jaringan Inovasi Pelayanan Publik Java Timur”
  • Managing relations
    with local governments and other JIPPJATIM advisory team partners
  • Coordinating
    JIPPJATIM activities in close cooperation with the Strategic Area Manager
    subnational innovation hubs 
  • Fostering knowledge exchange on citizen-orientation
    of bureaucracy reform between Banyuwangi and neighboring regencies, as
    well as at provincial level
  • Fostering regional exchange (between
    local governments and province) on planning and monitoring Bureaucracy
  • Guiding project implementation,
    ensuring timely provision of deliverables, controlling quality,
    facilitating and coordinating the inputs of short-term experts.
Networking and cooperation
  • Co-operates with and
    ensures regular contacts, dialogues: does PR work and cooperates with
    provincial and local governments, relevant organizations, non-governmental
    bodies and persons within the program’s/project’s environment as well as with
    other projects in order to enhance and maintain good working relationships;
  • Communicates and
    channels local interests and aspirations and exchanges ideas and information
    for the benefit of the program;
  • Maintains repeated
    field visits to regencies in accordance with the requirements of the project
  • Assures a close cooperation between the work on
    citizen orientation of BR in Banyuwangi and work of JIPPJATIM at
    provincial level 

Professional advisory services
  • Assist
    the project/program plans and activities in close coordination with partners in
    line with the Technical Agreement signed between TRANSFORMASI and the
    Provincial Government;
  • Contributes
    to preparation and implementation of the consultation process, the
    project’s/program’s activities, and efforts in East Java in close coordination
    with the Strategic Area Manager.
  • Assists
    in defining terms of reference, selection, and supervision of contracted third
    parties in carrying out projects/program’s activities, including performance
  • Prepares,
    organizes and drafting minutes of meeting for project management meetings, such
    as meetings of the Advisory Team of JIPPJATIM
  • Conceptualizes,
    prepares and implements workshops, seminars, and other events on subjects that
    are related to the program’s/project’s field of activities;
  • Supports
    quality assurance and proposes necessary changes, improvements, and initiatives
3.      Management and
Coordination Tasks
  • Monitors
    and documents progress, analyses challenges and makes recommendations for adjustments to the Strategic
    Area Managers
  • Supports
    general projects planning/ project designs, including preparation, organization
    and moderation of planning exercises, implementation, management, monitoring,
    communication and documentation;
  • Supports
    project activities at the provincial and local level in cooperation with the
    partners, as well as in organizational preparation and in the implementation of
    these activities;
  • Giving
    inputs on the budget plan for key events and related financial documentation
Knowledge management
  • Collects data,

    develops reports and presentation documents on the work in East Java

  • Provides
    inputs on strategies and technical concepts including guidelines, manuals, and
    procedures, which are ready to be applied;
  • Prepares
    appropriate input to the various programme
    meetings and reports/publications
    including reports to the province of East Java
  • Contributes
    in giving appropriate inputs to the various projects/program
    reports/publications including monitoring, progress reports and the final
    project report
  • Encourages
    the development of new knowledge sharing instruments in the context of the sub
    national innovation hub also including modern media solutions.
  • Archives the most important documents in line with GIZ standards  in the GIZ Document
Other duties/additional tasks
  • Does
    occasional translations of documents into Indonesian for JIPPJATIM
  • Applies the GIZ code of conduct in daily work and
    project activities and consistently promotes the application of these values of
    ethics to programme counterparts,
  • Commits
    to the goals and principles of
    TRANSFORMASI and complies with
    the guidelines of GIZ.
  • Applies the Capacity
    Works Management Model and the theory of change for the Subnational Innovation
  • Ensures
    that all measures are carried out in a way to promote gender equality,
  • Ensures
    that all measures are planned and implemented in an economically efficient way,
  • Keeps in mind and
    applies environmentally sound practices.

Required qualifications, competences and experience
  • Master in Public
    Administration, Development Studies, Social Sciences, Economics or Business
    Administration or another related field;
  • At least 8 years of professional experience, with at least 5 years
    professional experience in a comparable position
  • Experience in working with local government institutions in
    East Java;
  • Strong
    understanding of governance and public service structures in East Java;
  • Strong
    communication and advocacy skills,  and experience of working in
    international and inter-sectoral contexts;
  • Good working knowledge of modern communication
    systems and basic principles of knowledge management;
  • Ability
    to travel and work independently;
  • Advanced
    in MS Office skills;
  • Proficient
    in English both oral & written; and German will be an advantage.
Direct Supervisor: Team Leader KemPAN TRANSFORMASI
Interested candidates should
submit the application letter, CV with latest photograph and list of
references (max. 300 kb), addressed to 
[email protected] with
email subject: TRANSFORMASI:
Advisor – East Java. 
The closing date to submit the

application letter is on 4 November 2015.

Only short-listed candidates will be notified for interviews
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