Finance & Admin Officer – Solidaridad


Finance & Admin Officer
Solidaridad, which is headquartered in Netherlands, is an
innovative player in the Fair Trade movement and in the field of Corporate
Social Responsibility. Building up fair-trade companies like AgroFair, Kuyichi
and Fair&Co and the creation of and cooperation with certification models
like Fair Trade, UTZ Certified and MADE-BY are some of the activities towards
that aim.
Solidaridad is globally known for its specialization in
sustainable chain Development. Together with producer organizations, NGOs and
the business community we create initiatives for sustainable trade in which
environmental and social costs for production become a normal part of
mainstream business. For more information about Solidaridad – South & South
East Asia, please visit the website: http://www.solidaridadnetwork.org/asia.
We are currently looking for Finance and Admin Officer (40
hours/week) to be based in Jakarta. The position is responsible for the Finance
and Accounts functions where in the incumbent provides operational,
administrative and programmatic support to the Organization. The concerned
person is responsible for maintaining books of accounts and support in
financial & programme functions of the organization and providing support
in preparation of budgets; conducting financial analysis and preparing
financial reports; managing the payroll system and maintaining accurate and
current by-laws records. The position reports to the Country Manager of
Indonesia.
Key Responsibilities

  • The
    main responsibility of the Finance & Admin Officer would include:
  • Regular
    Accounting Services and Reporting
  • Statutory

    Compliances and Corporate Affairs

  • Administrative
    Procedural

A. Regular Accounting Services and
Reporting

1. Management of Accounts and
Finance Administration

  • Regular
    update, periodical review and maintaining books of accounts.
  • Prepare
    Fund transfer requests and cash flow management for the whole programme.
  • Receive,
    review finance files from all regional offices and update them in the main
    system.
  • Make
    timely payment to vendors and consultants and salaries to the staff.
  • Monitor
    banking activities of the Organization.
  • Ensure
    adequate cash flow to meet the Organization’s needs.
  • Assist
    in the statutory audit and audit of financial report to donors and share a
    periodical report on audit observations and queries and action taken on
    them to Head Finance & Administration.

2. Financial Reporting

  • Prepare
    periodical internal and external financial reports (monthly, quarterly,
    half yearly and year end procedures)
  • Provide
    periodic finance MIS to the South and South East Asia office.
  • Follow
    up timely receipt of financial reports from partners.
  • Maintain
    spreadsheets showing spend against budget, monitor, analyze and present
    periodical control reports.

3. Internal controls

  • Follow
    internal control and financial procedures.
  • Ensure
    procurement as per the organizational policies.
  • Monitoring
    periodic financial reports from the implementing organizations.
  • Maintain
    the inventory of all fixed assets, including assets purchased with
    organizational funds assuring all are in accordance with procurement
    policies and laws of the land.

4. Responsible for contract funding
database

  • Assist
    in budgeting, reporting, monitoring and compliance checking for all
    donors.
  • Providing
    support in managing control spread sheets of various donor budgets,
    partner linking and spending along with Programme Support officer.
  • Generate
    necessary report in the prescribed formats for each donor as per the
    schedule.
  • Maintaining
    and safe keep of all database and files related to contracts.

B. Statutory Compliances and
Corporate Affairs

  • Take
    care of compliances of RoC, Companies Act, Income Tax Act, EPF Act and
    other laws of the land.
  • Providing
    support to the programme team and implementing partners and other
    stakeholders in the region on financial Management in accordance with the
    statutory requirements of the laws of the land.

C. Administrative Procedural

  • Provide
    administrative needs of office staffs.
  • Provide
    administrative and logistical needs during office organized activities
    (trainings/workshops/seminars/meetings).
  • Monitor
    and control procurement and logistical needs for office and project
    activities according to administrative policies and procedure.

Key skills and Competencies:
a) The incumbent must have proficient knowledge in the
following areas: generally accepted accounting principles, computerized
accounting programs, preparation of financial statements, preparation of
periodic financial reports, administration of employee benefits, payroll
systems and reporting, office administration, understanding of relevant
legislation, policies and procedures.
b) S/he should have:

  • Good
    organizational awareness and understanding of the significance of
    financial information for management decisions.
  • Better
    analytical skills
  • Strong
    interpersonal skills and ability to communicate both verbally and in
    writing, coupled with the professional credibility required to influence
    and motivate others.
  • Proven
    experience of working in a multisite organization.
  • Timely
    completion of all the activities/operations, for various function.
  • Ability
    to deal with difficult situations and use judgment to solve problems.
  • Knowledge
    and experience of information management systems and policies and/or legal
    and ethical compliances (e.g. FCRA) and/or administrative and
    infrastructure processes.

c) The candidate will have University degree in Commerce or
similar education in Finance and accounting with 3-5 years of relevant
experience. Experience in the Corporate and NGO sectors is necessary. S/he will
have strong accounting knowledge and administrative skills and ability to
manage and work with a small but diverse team.
Interested candidates please submit a
comprehensive CV to [email protected]

citing “Finance & Admin Officer” on the subject line by 20 April 2016.

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