Finance and Administration Officer

REPORTS TO: Finance
and Administration Manager (FAM)
LOCATION: Canggu
Bali, Indonesia with travel to project sitesExpected Commence date:  September 2016Contract Period: 18 months with possibility of extension

Lutheran World Relief (LWR), a U.S. based non-profit development organization engaged in seeking lasting solutions to poverty and reducing risk, is seeking an experienced Finance and Administration Officer to be based in Canggu Bali, Indonesia.Under
guidance of FAM, the Finance and Administration Officer (FAO) will provide
support to finance and administration operations and procedures in line with
organizational guidelines and internationally recognized accounting standards. The
FAO provides financial, administrative and
accounting support to LWR´s office in Indonesia and serves as the focal point
for project report and records management in the event of FAM’s absence. Under
the guidance of the Finance and Administration Manager and also with a
“dotted-line” reporting relationship to Country Director and the Regional
Finance and Administration Manager, she/he is supporting FAM in planning,
organizing, directing and controlling the financial management and accounting
functions of sub-offices operations, as well as the administration of the
country office.
Roles and duties: 

1. Assists FAM to ensure compliance with
   accounting practices established by Indonesian law and LWR policy through
   desk audit and regular visits to partners’ offices and field to perform sub-recipient
   monitoring tasks. These include observing actual activities, provide training if needed, interviewing
   Partners staff and communities, examining documentations against records
   to verify whether transactions are valid, properly authorized and
   approved, have adequate supporting documentation, and that they are

   properly coded. 

2. Reviews expenses reports from the field
   ensuring their accuracy (expense classifications/coding, calculations,
   etc.) and compile a unified monthly financial report. Checks cash and bank
   balances with bank statements and cash count sheets.  Identify issues with field financial
   reports and coordinate required revisions to ensure the timely
   consolidation of monthly financial statements. 
3. Support ongoing maintenance and filing of
   supporting documentation, including payment and receipt vouchers, payroll
   vouchers and related tax documents, bank statements and reconciliation,

   etc.

4. Enter financial transactions into the
   Accounts Software under guidance from FAM
5. Timely filing of all taxes including any
   applicable withholding taxes and returns.
6. Reviews cash advance needs and ensures the
   estimated costs are adequate, and the expected date of
   liquidation/clearance is reasonable. 
   Ensures that there is sufficient budget for the planned
   expenditure.
7. Reviews and finalizes expense reports to
   ensure that expenditures are valid and consistent with the purpose
   indicated in the cash advance request, and that they are properly
   supported.
8. Checks expenses code and ensures their
   accuracy.
9. Maintain meeting schedules and appointments
   and make travel arrangements for the staffs
10. Assist the FAM in the coordination of
    arrangements and logistics for in-country visits by groups and/or
    headquarters personnel.
11. Assist the FAM in the carrying out of
    purchasing and procurement processes that adhere to established controls
    and mechanisms for the purchase supplies, equipment or services.  Negotiate and manage contracts with
    consultants and vendors.
12. Assist the FAM in managing office systems of
    using office equipment and supplies as well as handling cash, protecting
    property and sensitive documents.

required qualifications
and CORE COMPETENCIES
·      
At least 5 years
of finance experience, preferably with an INGO
·      
Bachelor Degree
in Accounting or any other comparable financial qualification
·      
Has knowledge in
USAID rules and regulations
·      
Familiar in
Indonesia tax regulations
·      
Excellent
written and spoken English
·      
Demonstrated
working knowledge of QuickBooks
·      
Must be
dependable, highly organized and have excellent communication skills
·      
Be a team player
with a positive “can-do” attitude·       Experience with
facilitation of partner financial workshops essentialPlease submit your application, expected salary and curriculum vitae to [email protected] placing the job title in the subject line and label for your CV with your name (CV max 300KB size).  Please do not include any certification, ID or other documents in you application.  Only short listed candidates will be notified.  Application submitted later than 7 September 2016 will be not considered.