World Relief  is
a USA Humanitarian Organization working with local organizations to bring help
and hope to communities in need. World Relief is committed to the sector standards
and good practice. Right now we are looking for a dedicated
and capable person as
Finance
Assistant for Lombok Office.  Please
submit your application to [email protected] before May
31, 2016. Only shortlisted candidate will be contacted.

Job Description

Effective Date: 
June 2016                

Job Title:
 Finance
Assistant

Job Title of Immediate Supervisor:
Project
Manager

Work Location:
Mataram

Status Categories: 
Term of Assignment: 1 year / Full-Time, Renewable   

GENERAL FUNCTION: 

This position provides financial accounting services to the World Relief programs in
Lombok in accordance with World
Relief Finance Policies and Procedures; maintain accounting records and provide reports to
Project Coordinator in Lombok.

POSITION IN ORGANISATION

·        
Reports to the
Lombok ProjectManager.

·        
Work closely with the Logistic and Administrator.

SPECIFIC JOB DUTIES:

Cash and Banking

1.     
Responsible for the office petty cash float.

2.     
Issue petty cash and cash advances to staffs and to project sites as required, ensuring that records are well maintained.

3.     
Refill the petty cash as needed using funds from
WR Lombok BNI-Mataram bank account, and ensure that records are well maintained.

4.     
Maintain the cash book and reconcile daily. 
Notify the Project Coorcinator immediately of any discrepancies.

5.     
Together with Program
Coordinator count the petty cash at least once a week

6.     
Maintain the bank account and reconcile monthly. 
Notify the Project Coordinator immediately of any discrepancies.

7.     
Assist the Project
Coordinator with forecasting cash requirements, monitor changes and notify the Country office appropriately.

8.     
Receive and record monies paid in by staff or others, issue receipts.

9.     
Maintain safe custody of cash at all times.

Disbursements

1.     
Ensure all expenditures are approved in accordance with World Relief policies and procedures and Logistics operating procedures

2.     
Disburse the WR financial contribution to WR’s partners in accordance with the signed grant agreements.

3.     
Check invoices for authorization, correct account and project coding, and process payments for utilities and suppliers.

4.     
Prepare requests for wire transfers from Country office to
Lombok Office bank account.

5.     
Check and reimburse employee expenses in accordance with World Relief policies and procedures.

6.     
Ensure that proper internal controls and record keeping established by the Country Office are in place and followed

Bookkeeping

1.     
Reconcile employee advances and other scheduled accounts at least monthly.

2.     
Send Excel file of weekly transaction report
to the Country office.

Budgets

1.     
Assist Project
Coordinator in developing project budgets.

2.     
Monitor project and core budget expenditures against approved budgets and advise

Reporting

1.     
To provide monthly cash summary and bank reconciliations and other information as requested to the Finance Manager.

2.     
Obtain management reports as requested by Project
Coordinator, and at regular intervals as defined by Finance Manager and Administrator in the Country Office.

3.     
To do other duties assigned by the Project
Coordinator.

Person Specification

Job Title:
WR-Lombok Finance Assistant

Work Location: 
Mataram

HR of World Relief Indonesia