The Deutsche Gesellschaft für Internationale
Zusammenarbeit (GIZ) GmbH is a global service provider in the field of
international cooperation for sustainable development with around 16,400
employees. GIZ has over 50 years of experience in a wide variety of areas,
including economic development and employment, energy and the environment, and
peace and security. As a public-benefit federal enterprise, GIZ supports the
German Government – in particular the Federal Ministry for Economic Cooperation
and Development (BMZ) – and public and private sector clients in around 130
countries in achieving their objectives in international cooperation. With this
aim, GIZ works together with its partners to develop effective solutions that
offer people better prospects and sustainably improve their living conditions. The GIZ Office Indonesia is seeking one
qualified Indonesian candidate for the following position: Travel and Event
Officer Responsibilities The incumbent will perform the scope of the
following tasks, but is not limited to:

• Performing
  general clerical services
• Maintain
  and overview the data of the Travel and Event Team
• Keeping

  an overview of the payment status etc., especially in cases of delays

• Well
  established communications to all frequently approached team at GIZ Country
  Office Jakarta, GIZ projects & vendors

 Tasks Administration

• Organize
  and maintain documentation and filing systems according to GIZ standards;
• Keep
  the documentation and overview of hotel rate, monthly travel report and refund
  ticket;
• Manages incoming and
  outgoing correspondence, invoices, post and fax, priorities, distributes and
  follow up;

 Travel Services & Events
Management

• Keep taps on all travel related costs, e.g. hotel
  rates for accommodation, package prices for meetings/workshops, transport
  costs;
• Handling  weekly reconciliation from travel
  agent, hotels and vendors;
• Compiling the result of hotel bidding process;
• Following up third party receivable;
• Supporting
  the logistical management in planning, tendering, implementation, and
  documentation of meetings, workshops, seminars and other activities arranged by
  Travel and Event Team;

 Other Duties/Additional Tasks

• Assist in and/or carry out other office activities and
  any other tasks as assigned;
• Undertake
  further job training related to his/her position and duties such as
  secretarial, computer, office, and language skills, if required.

 
Required qualifications, competences and experience 

• At
  least Bachelor degree from reputable tourism or similar;
• At
  least 3 years of professional working experience in Hotel industry, Travel
  Agent or similar position;
• Good
  working knowledge of modern telecommunication systems (telephone, fax, e-mail
  and internet);
• Good
  working knowledge of computer programs (e.g. MS Office);
• Good
  language skills in English;
• Good
  management, administrative skills and travel arrangement;
• Ability
  to work in an international team and under pressure.

 Duty Station: JakartaDirect Supervisor: Travel
and Event ManagerExpected Joining Date: June 2016 Interested candidates should
submit a motivation letter, CV, trainings attended and list of references,
addressed to [email protected]. The closing date to submit the
application letter is on 22 May 2016. Please indicate your application by putting
the following code in the subject line: GIZ COI – TEO.  Please name your file
as follow format: [Your Complete Name]_[Motivation
Letter/CV/Latest Education Certificate]_GIZ COI-TEO 
Only
short-listed candidates will be notified.