[GIZ Job Vacancy Notice] SICCR: Finance & Administration Professional (duty based in Aceh)

The Deutsche Gesellschaft für Internationale
Zusammenarbeit (GIZ) GmbH is a global service provider in the field of
international cooperation for sustainable development with around 16,400
employees. GIZ has over 50 years of experience in a wide variety of areas,
including economic development and employment, energy and the environment, and
peace and security. As a public-benefit federal enterprise, GIZ supports the
German Government – in particular the Federal Ministry for Economic Cooperation
and Development (BMZ) – and public and private sector clients in around 130
countries in achieving their objectives in international cooperation. With this
aim, GIZ works together with its partners to develop effective solutions that
offer people better prospects and sustainably improve their living conditions. The GIZ is implementing the EU-funded
Climate Change project: Support to Indonesia’s Climate
Change Response (Technical Assistance component) SICCR. The 3
year project aims to pilot tangible measurements (low carbon, resource
efficiency, sustainable management of the use
of Biodiversity and livelihoods and optimized development planning and
build the capacity of Aceh to support and contribute in an effective and
coherent way to Indonesia’s efforts to set itself upon a low-carbon development
path through low-emission economic development and optimal land use planning
within the LULUCF (Land Use, Land Use Change and Forestry) Sector.    SICCR is seeking one qualified Indonesian
candidate for the following position: Finance &
Administration Professional
(Based in Aceh) Responsibilities·     
Ensuring that financial administration functions well in accordance with
GIZ standard procedures as well as EuropeAid procedures and regulations; ·     
Effectively coordinating with the colleagues of the finance and
accounting department at GIZ Office Jakarta;·     
Cash book and bank book monitoring; ·     
Financial planning, monitoring and accounting of the program;·     
Efficient execution of all
administrative processes in the office according to the rules and regulations
of GIZ. The Job Holder performs the following tasks, but is not limited to: 1. 
Accounting·        
Carry out accounting
on the basis of WINPACCS accounting software·        
Fill up check book
forms as per deadline·        
Prepare and control
monthly program journal/financial reports, end-of-period accounts and bank
reconciliation vouchers·        
Prepare vouchers for
book-keeping and indicate their cost classification·        
Submits the
end-of-month accounts from the program accounting, cash books and account
balance vouchers (through or from WINPACCS) to the officer responsible for the
contract and cooperation and forwards them to GIZ Office Jakarta 2.  
Financial services·        
Manages the program
bank account·        
Monitors the program
cash book ·        
Monitors income,
expenditure and the monthly bank reconciliation·        
Monitors real
accounts (payables, receivables) and reports regularly to the officer
responsible for the contract ·        
Checks request for
funds before realization·        
Reviews program
bookkeeping·        
Supervise contract
and procurement ·        
Supervises medical
allowance payment for the NP·        
Reviews travel
claims (Reisekostenabrechnung) submitted by staff for final approval·        
Check signature up
to a daily limit of 5 Mio. IDR 3.  Contract Management ·        
Prepares and
processes contracts up to EUR 2.500  ·        
Supports and
processes contracts above EUR 2.500  via
GIZ Office Jakarta·        
Maintains the
coordination and communication with GIZ Office Jakarta for contract matters ·        
Monitors the
contract implementation, computation of all payments including advances, file
documents of completed assignment·        
Monitors the payment
of consultants and communicate it to GIZ Office Jakarta (incl. tax deduction)·        
Ensures that the
request and procedure comply to O&R ·        
Manages and ensures
sufficient supporting documents are filed  4.  Procurement·        
Arranges and
processes the procurement up to EUR 2.500 ·        
Supports and
processes the procurement above EUR 2.500 via GOJ·        
Makes a good
communication to vendors and office manager in the planning & processing of
the procurement matters·        
Monitors the
availability of supplies / inventory and perform procurement-related activities
(stationary and other materials)  in
alignment with the GIZ regulations·        
Supports for
monitoring of the procurement’s payment and settlement·        
Manages and ensures
the sufficient supporting documents are filed  5.  
General services ·        
Prepares monthly and
annual budgets and monitors deviations·        
Prepares financial
contributions·        
Follows up monthly error sheets and works on actions to avoid them in the
future·        
Responsible for submitting complete contract , supplier and vendore payments
requests·        
Responsible for refilling petty cash and allocation of cash based on
requests by the cashier·        
Responsible forsubmitting the monthly journal to GOJ based on the monthly due
date  6.  Financial Reporting
to the Client
·        
Prepare the
financial reports / invoices to the EU Delegation (especially TS tracker and
Incidental Expenditures) in close coordination with the Contract and Finance
Manager at HQ·        
Support 6 monthly
expenditure verification 7.  Internal control·        
Checks the vouchers
and receipts submitted by the projects/components for completeness and
allocation to cost units and categories, and corrects these where necessary ·        
Advises on financial
aspects of projects/components·        
Prepares internal
controls in accordance with GIZ’s internal controlling manual ·        
Responsible to follow up the Third Parties Receivables (TPR)  8.  Inventory ·        
Ensures that the
project assets are according to the inventory record·        
Conducts yearly
check according to GIZ regulations·        
Coordinates with the
administration staff in both offices on the project assets in each regional
office, including hand over process·        
Coordinates with GIZ
office Jakarta on inventory issues ·        
Responsible to make
any insurance claim for lost inventory 9.  Other duties/additional
tasks
·        
Coordinates
with GIZ Office Jakarta-HR department for processing the national personnel
(NP) contracts, including HR Service Request, income tax, employee benefit,
internal training, etc;·        
Reviews and final
checks of the procurements and contracts process before approved by the AV;·        
Reports all problems
to Program Director and compliance without delay;·        
Prepare the payment
for procurement and contract;·        
Responsible for
filing in accordance with GIZ rules;·        
Performs other
duties and tasks at the request of management.   Required
qualifications, competences and experience
 ·        
BA in accounting and auditing or similar area;·        
At least 3 years’ professional experience in a comparable position,
desirable with specific experience with financial administration procedures in
a German state-owned agency and/or EU financed project ·        
In-depth knowledge of accounting software ·        
Good working knowledge of ITC technologies (related software, phone,
fax, email, the internet) and computer applications (e.g. MS Office)·        
Confidential handling of data and information·        
Very good knowledge of Bahasa Indonesia and the English language·        
Willingness to further develop skills as required by the tasks to be
performed   Duty
Station:
AcehDirect Supervisor: Team Leader SICCR (Technical
Assistance) Interested candidates should
submit a motivation letter, CV, trainings attended and list of references
(a must), addressed to [email protected]. The closing date to submit the
application letter is on 19 February 2016. Please indicate your application by putting
the following code in the subject line: SICCR – FAP. 
Only short-listed candidates will be notified.

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