Founded in 1919, the Institute of International Education (IIE) is a private
nonprofit leader in the international exchange of people and ideas. In
collaboration with governments, foundations and other sponsors, IIE creates
programs of study and training for students, educators and professionals
from all sectors. These programs include the flagship Fulbright Program and
Gilman Scholarships administered for the U.S. Department of State. IIE also
conducts policy research, provides resources on international exchange
opportunities and offers support to scholars in danger. IIE’s mission is to
advance international education and access to education worldwide.

IIE is looking for Grants Assistant to supports a 5-year, USAID-funded
Sustainable Higher Education Research Alliances (SHERA) Program in
Indonesia. The primary objective of SHERA is to increase the research
capacity of faculty, staff, Ph.D. students and post-doctoral researchers at
selected public and private higher education institutions in Indonesia
through partnerships with U.S. universities.

The Grants Assistant will provide sub-recipient monitoring and
administrative support to SHERA’s Indonesian university sub-recipients, as
well as support sub-grant implementation. Under supervision from the Grants
Manager, areas of responsibility include, but are not limited to:
accounting, invoicing, and sub-recipient monitoring.

Essential Duties and Responsibilities include the following.

* Monitors program email, receives and compiles sub-recipient
financial statements and reports, and confirms receipt.
* Conducts administrative review of sub-recipient financial statements
and reports to ensure alignment of actual expenses and back-up
documentation; confirm payment requests are aligned with proposed
activities; and verify necessary IIE prior-approval was received. This
includes reviewing sub-recipients’ expense reporting and financial account
analysis.
* Maintains sub-recipient documentation and deliverables on Box and
ensures compliance with pre-determined naming conventions.
* Tracks sub-recipients’ actual expenses against budgeted amounts.

* Monitors sub-recipients’ internal controls and accountability of
property and other assets for compliance and potential weaknesses.

Education/Experience:

* Bachelor’s degree in accounting, finance, management, public
administration or related field preferred

* A minimum 3 years of progressively responsible experience in grants
administration, or accounting related-field.

Knowledge, Skills, and Abilities:

* Excellent proficiency with knowledge of MS Office 2010; internet
software and database software

* Strong organizational, problem solving and time management skills

* Demonstrate careful attention to details

* Demonstrate ability to handle heavy workload and changing
priorities and tasks under strict deadlines

* Excellent interpersonal skills

* Basic proficiency in English and excellent Bahasa Indonesia,
written and oral

* Strong interest and ability to work effectively in a team
environment.

Work Environment and Physical Demands: Essential functions are typically
performed in an office setting with a low level of noise. Reasonable
accommodations may be made to enable individuals with disabilities to
perform the essential functions

How to apply, please send your CV with cover letter outlining your
suitability for the position to shera.recruitment@gmail.com no later than
Tuesday 25 April 2017.
Please indicate the position title in the subject line. Only short-listed
candidates will be notified and invited for interviews. All incoming CV will
be treated confidential.

Warm Regards,

USAID SHERA Recruitment Team