Hivos Southeast Asia is an International non-governmental
organization guided by humanist values. It aims at structural poverty
alleviation with a strong focus on civil society building and sustainable
economic development. Hivos Southeast Asia provides financial support for local
NGOs, is active in networking, lobbying and exchanging knowledge and expertise.
For its Hivos Southeast Asia (Hivos SEA) seeks qualified Indonesian candidates
for the position of:

Title                  :  Admin and Finance Officer Sumba Iconic Islands

Duty Station     :  Sumba

Report to          :  Field Project Manager – SII

Duration           :  7 ( seven ) months ( September 2017 – March
2018)

Functional
Context

In 2010 Hivos Southeast Asia
started the Iconic Island initiative. The Indonesian island of Sumba was chosen
as the ‘Iconic Island’. Hivos Southeast aims to provide access to reliable
renewable forms of energy to the population of this island, and in doing so,
ending their dependency on fossil fuels and support development and economic activities
of the local population. With years of experience working with partner
organizations to establish access to sustainable energy in developing
countries, Hivos Southeast Asia is convinced that converting to sustainable
energy while combining poverty reduction, is possible on a large scale. The
results of the Iconic Island initiative should become an example for other
parts of the world.

In December 2015, Hivos
Southeast Asia signed a partnership agreement with the Millennium Challenge
Account-Indonesia (MCA-I) which allows Hivos Southeast Asia to rapidly scale up
renewable energy access and income benefits by replicating the successful
approaches and business models developed under our Sumba Iconic Island (SII).
The partnership agreement is working to achieve two outcomes, including:

1)   Improvement of rural livelihoods through
utilization of renewable energy in rural communities; and

2)   Sustainable business models to create market
(energy market and energy appliances market) of off-grid RE technologies adopted.

The Admin and Finance Officer supports the field
project team in Sumba to maintain the administration and financial flow and to
control and report financial and administration documents to be reported to
Hivos Jakarta office regularly.

The Admin and Finance Officer position is part of the
Sumba Iconic Island field project team, assisting the field project team
overseeing the project to be delivered with the consortium partners (Yayasan
Rumah Energi, Village Infrastructure Angel and Winrock International) and
relevant stakeholders. and ensuring the compliance towards donor requirements:
results, budget, contract (implementation).

The
Admin and Finance Officer coordinates with other Finance Officers, Project
Manager, Project Coordinator.

Roles and
responsibilities

1.     Controlling
and monitoring budget to ensure fund availability every month.

2.     Verifying
all office equipment are procured, registered and handed over in accordance
with donor requirement.

3.     Ensuring
the availability of all financial information for the reports in Hivos
Southeast Asia database.

4.     Liaising
with all related parties in preparing the financial reports.

5.     Ensuring
the completeness of supporting financial documents as required by donors.

6.     Providing
data to auditor as required.

7.     Providing
advices on financial matters related to programmes.

8.     Supporting
Hivos Southeast Asia office accounting as required.

9.     Contributing
to project update as well as project coordination meeting.

10.  Provide
necessary administrative/logistic support to team members and to make sure the
related procedure is in compliance with Hivos Southeast Asia and MCA-I
procedure.

11.  Draft
and maintain contractual document for third parties in soft copy and hard copy
based on Hivos Southeast standard. 

12.  Assist
in meetings/event arrangements that led by Hivos Southeast Asia in Sumba in
relation with the project implementation and prepare Minutes of Meeting (MoM)
during coordination meeting

Knowledge, experiences and competencies

–         
Relevant education level of working and thinking.

–         
Relevant work experience: minimum 2 years in managing
administrative and financial reporting of project

–         
Very good in accounting and working with external parties

–         
Work experience in international environment and financial
project management will be a good feature.

–         
Having respect for humanitarian or humanist principles and
willing to work in a non- discriminating, neutral, impartial and gender equal
environment

What do we offer?

An inspiring and
dynamic working environment, dedicated colleagues and the possibility to work
for an ambitious new international initiative.

Admin and Finance
Officer graded in Grade: 5 (from 1-12 Hivos’s SEA service agreement salary
grade).

How to apply?

To apply for this
position please submit your CV and a cover letter to [email protected] no later than 30^th August 2017.

Please specify the position name you are applying
for (‘Admin & Finance Officer – SII’)
in the ‘subject’ line of your email. Only shortlisted candidates will be
notified.

For more information
about Hivos Southeast Asia, visit https://www.hivos.org/

Opened position for national level / Indonesian
nationality.