Hivos – JOB VACANCY : Finance Officer Green Energy


Hivos Southeast Asia is a Dutch non-governmental organization guided by
humanist values. It aims at structural poverty alleviation with a strong
focus on civil society building and sustainable economic development. Hivos
Southeast Asia provides financial support for local NGOs, is active in
networking, lobbying and exchanging knowledge and expertise. For its Hivos
Southeast Asia seeks qualified Indonesian candidates for the position of:

Title : Finance Officer Green Energy

Duty Station : Jakarta, Indonesia

Duration : One year, with possibility of extension

Report to : Grant Finance Manager

Functional context

In December 2015, Hivos Southeast Asia signed a partnership agreement with
the Millennium Challenge Account-Indonesia (MCA-I) which allows Hivos
Southeast Asia to rapidly scale up renewable energy access and income
benefits by replicating the successful approaches and business models
developed under our Indonesia Domestic Biogas Programme (IDBP) and Sumba
Iconic Island (SII). The partnership agreement is working to achieve two
outcomes, including:

1) Improvement of rural livelihoods through utilization of renewable
energy in rural communities; and

2) Sustainable business models to create market (energy market and energy
appliances market) of off-grid RE technologies adopted.

The Finance Officer supports Green Energy project teams in both the resource
mobilization process and the result delivery process. The Finance Officer is
responsible for the overall administration and financial operations for the
Green Energy Project funded by MCA-I. The Finance Officer has oversight of
internal control systems and procedures, financial reporting, auditing,
forecasting project budget. The Finance Officer is also responsible for
working closely with the Project Manager(s) and team to prepare budgets, do
budget monitoring, and provide technical assistance for budget modification,
financial aspects of project reporting and compliance as required by the
donor; administers the donor and implementing contract and manages the
related cash flow and reporting schedules. The Finance Officer administers
and reviews the income statements of Green Energy projects implemented by
Hivos Southeast Asia and assist the Project teams with their internal and
external reporting obligations.

The Finance Officer position is part of the Green Energy project team and
ensures the compliance of Millennium Challenge Account-Indonesia
requirements as donor: results, budget and contract (implementation). The
Finance Officer coordinates with Project Development Manager, Project
Manager (s) and DMEL Officer.

Roles and responsibilities

1. Budgeting and forecasting.

a. Controlling and monitoring budget to ensure fund availability for each

b. Checking and assessing budget proposals from partner organizations and
consortium partnes in accordance with donor standards and procedures.

c. Preparing Hivos Southeast Asia and partners’ forecast to request fund
to donors to ensure the availability of budget.

2. Assessing financial reports from partner organizations.

a. Assessing team and consortium members’ financial reports to ensure the
accuracy and correctness of budget charging, and also to ensure the
consistency with project deliverables.

b. Verifying all office equipment rented/procured to assess if these are
in accordance with donor requirements.

3. Preparing financial reports.

a. Ensuring the availability of all financial information for the reports in
Hivos Southeast Asia database.

b. Liaising with all related parties in preparing the financial reports.

c. Preparing financial reports by consolidating financial report of
consortium members and partner organizations and Hivos Southeast Asia for
checking and approval of Finance Grant Manager and Hivos Southeast Asia
Office Donor Relations.

d. Ensuring the completeness of supporting financial documents as required
by donors

4. Filing financial documentation

a. Establishing filing system to ensure the availability of required
financial documents of programmes.

b. Ensuring all office equipment purchased by programmes are registered,
maintained and handed over as required by donors.

5. Organizing external audit for partner organizations

a. Scheduling external audits for partner organizations as required by

b. Coordinating with the appointed auditor and partner organizations to
ensure the timeliness of audit report submissions to donors.

c. Providing data to auditor.

6. Assisting consortium member and partner organizations in financial

7. Other

a. Helping manage all start-up and close-out project activities.

b. Providing advices on financial matters related to programmes.

c. Supporting Hivos Southeast Asia office accounting as required.

d. Contributing to project update as well as project coordination

Knowledge, experiences and competencies

1. Relevant academic level of working and thinking.

2. Relevant working experience minimum 3 years.

3. Work experience in international environment.

4. Expertise in accounting and working with external customers.

5. Work experience in international environment and financial project

6. Experience supporting international donor-funded programs, preferably
USAID-funded contracts

7. Experience working in a grants and contracts environment with the
U.S. government, including working knowledge of donor regulations systems
and procedures for managing many sites, partners and customers

8. Shows attention to details and is a good team player

9. Passion in the development sector would be an advantage

10. Having respect for humanist principles and willing to work in a
non-discriminating, neutral, impartial and gender equal environment.

What do we offer?

An inspiring and dynamic working environment, dedicated colleagues and the
possibility to work for an ambitious new international initiative.

How to apply?

To apply for this position please submit your CV and a cover letter to
[email protected] <mailto:[email protected]> no later than 11
February 2016.

This is an opened position at national level.

Please specify the position name you are applying for (‘Finance Officer
Green Energy’) in the ‘subject’ line of your email. Only shortlisted
candidates will be notified.

For more information about Hivos Southeast Asia, visit

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