Hivos Job Vacancy : Finance Officer ISEAN Hivos

Southeast Asia is an International non-governmental organization guided by
humanist values. It aims at structural poverty alleviation with a strong focus
on civil society building and sustainable economic development. Hivos Southeast
Asia provides financial support for local NGOs, is active in networking,
lobbying and exchanging knowledge and expertise. For its Hivos Southeast Asia
(Hivos SEA) seeks qualified Indonesian candidates for the position of:


Title                 :

Duty Station    : Jakarta,

Report to         :
Finance Controller Hivos SEA



Functional context


The Islands of
Southeast Asia Network on Male and Transgender Sexual Health (ISEAN) and the
Humanist Institute for Co-operation with Developing Countries (Hivos) jointly
implemented the ISEAN Hivos Program supported by Global Fund Round 10. The
Program is called: “Strengthening Community Systems to Reduce Vulnerability to
and impact of HIV Infection on Males having Sex with Males and Transgenders in
the island

of Southeast


This program
has the main goal of reducing the risks, vulnerability and impact of HIV and
AIDS on the lives of MSM and transgender community in Island Southeast Asia
Nations. It intends to address critical gaps in supporting and scaling up
activities that reduce HIV/AIDS among MSMs and TGs.


The Finance Officer position is part of one or more programme or
project teams and ensure the compliance regarding donor requirements in the
primary process: results, budget and development of proposals and contract


The Finance Officer ISEAN Hivos Works in partnership with: Grant
Officer and coordinates with: Program Officer, Training Coordinator,
Administration Officer implementing partners, national stakeholders.



Roles and responsibilities


1.     Lead in the internal finance operations tasks of the PR-PMU, including
cashier and procurement duties, including preparing daily accounts, bookkeeping
and financial reports for the project, coordination with GO.

2.     Lead in maintaining accounting records and preparing financial reports,
including PUDR, EFR (Enhanced Financial Reporting), OSIRIS, Accurate systems,
in close coordination with the GO;

3.       Assist the OAM in arranging payments and logistical requirements for the
PMU staff travel, PMU-organized activities and other needs;

4.      Lead in communication with Hivos Head Office in finance related matters;

5.       Maintain and monitor office petty cash.

6.      With the GO, Provide advice to RPD on budgetary and financial matters;

7.       With the GO, liaise with RPD in disbursing grants to program

8.      With the GO, review, revise and develop Phase 2 fiscal and
administrative policies and ensure that these policies are applied in daily

9.      With the RPD and GO, develop and implement the financial processes for the
IHP Phase 2;

10.   With the GO, ensure that adequate internal controls are in place that
are compliant with Hivos and GF requirements;

11.  With the GO, ensure budget tracking, sound financial management,
including programmatic budgeting, quarterly spending projections, monthly
spending reviews, and monitoring of payments;

With RMEO and SPO and in
coordination with the GO, monitor the achievement of indicators, including
program achievement and budget expenditure, and ensure that variance analysis
is conducted, and prepare the PUDR.



Knowledge, experiences and competencies


1.       Bachelor’s Degree in Accounting, Finance or related fields. A graduate
degree will be considered as an advantage

2.       At least 2 years’ experience in accounting and financial records
management, preferably in an NGO setting

3.       Well versed in Excel and other accounting software

4.      Preferably with experience working with Global Fund Programs or other
developmental organizations or international NGO

5.       Good communications skills preferably with fluency in written and spoken

6.      Familiar with Progress Update and Disbursement Request (PUDR)

7.       Capacity to work well within a team, in a multi-country context

Familiarity with the
concerns of MSMs and TGs in the South East Asian context


What do we offer?

An inspiring and dynamic working environment, dedicated colleagues and
the possibility to work for an ambitious new international initiative.


How to apply?

To apply for this position please submit your CV and a cover letter to [email protected]
no later than August 3rd  , 2016.

This is an opened position at national level.

Please specify
the position name you are applying for (‘Finance
Officer ISEAN Hivos’
) in the ‘subject’ line of your email. Only shortlisted

candidates will be notified.


For more information about Hivos Southeast Asia, visit

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