Hivos Job Vacancy : FINANCE OFFICER

Hivos Southeast Asia is an International non-governmental
organization guided by humanist values. It aims at structural poverty
alleviation with a strong focus on civil society building and sustainable
economic development. Hivos Southeast Asia provides financial support for local
NGOs, is active in networking, lobbying and exchanging knowledge and expertise.
For its Hivos Southeast Asia (Hivos SEA) seeks qualified Indonesian candidates
for the position of:

 

Title                  : FINANCE
OFFICER

Duty Station      : Jakarta based

Report
to          : Finance Controller HUB SEA

Duration            : One year, with possibility of
extension subject to good performance and funding availability

 

 

Functional
context

The Finance Officer position is part of one or
more programme or project teams and ensure the compliance regarding donor
requirements in the primary process: results, budget and development of
proposals and contract (implementation).

The Finance Officer coordinate with Business
Development Officer(s), Project Manager(s), Design, Monitoring and Evaluation
Officer as well as to Head Office and donors.

 

 

Result Areas

Contract management: Administers funding
(donor) and implementation (assignments) contracts in terms of ‘rights and
obligations’ to comply with, operates remittance schedules and reporting cycles
and prepares internal and external financial programme abd project statements.
Assesses budgets and financial statements of grantees.

Income
statements:
Reviews and
administers revenue and expenditure and income statements for individual
implementations contracts assigned to Hivos ROSEA, according to donor and Hivos
regulations and procedures.

Quality
improvements:
Advises in order to
enhance accounting and reporting methods and capabilities on both the
organization and the individual level.

Customer relation:
Assist project teams
in consultation with other stakeholders in the negotiations with donor
concerning programme and project budget proposals and progress.

 

 

Roles and
responsibilities

1.    
Budgeting
and forecasting.

a.    
Controlling
and monitoring budget to ensure fund availability for each programme.

b.    
Checking
and assessing budget proposals from partner organizations in accordance with
existing standards and procedures.

c.    
Learning
ROSEA and partners’ forecast to request fund to donors to ensure the
availability of budget.

 

2.    
Assessing
financial reports from partner organizations.

a.    

Assessing
financial reports of partner organizations to ensure the accuracy and
correctness of budget charging, and also to ensure the consistency with the annual
report.

b.    
Verifying
whether the audited financial statements sent by partner organizations present
sufficient information and insights of the overall financial management of the
organizations.

c.    
Verifying
all office equipment procured are in accordance with donors requirements.

 

3.    
Preparing
financial reports.

a.    
Ensuring
the availability of all financial information for the reports in Hivos ROSEA
database.

b.    
Liaising
with all related parties in preparing the financial reports.

c.    
Preparing
financial reports by consolidating financial report of partner organizations
and Hivos ROSEA for checking and approval of FO and Hivos Office Donor
Relations.

d.    
Ensuring
the completeness of supporting financial documents as required by donors

 

4.    
Filing
financial documentation

a.    
Establishing
filing system to ensure the availability of required financial documents of
programmes.

b.    
Ensuring
all office equipment purchased by programmes are registered, maintained and
handed over as required by donors.

 

5.    
Organizing
external audit for partner organizations

a.    
Scheduling
external audits for partner organizations as required by donors.

b.    
Coordinating
with the appointed auditor and partner organizations to ensure the timeliness
of audit report submissions to donors.

c.    
Providing
data to auditor.

 

6.    
Assisting
partner organizations in financial management.

 

7.    
Other

a.    
Providing
advices on financial matters related to programmes.

b.    
Supporting
Hivos ROSEA office accounting as required.

c.    
Contributing
to project update as well as project coordination meeting.

 

 

Knowledge, experiences and competencies

 

Relevant education level of working and
thinking.

Relevant work experience: minimum 3 years.

Expertise in accounting and working with
external customers.

Work experience in international environment
and financial project management.

 

What do we offer?

An inspiring and
dynamic working environment, dedicated colleagues and the possibility to work
for an ambitious new international initiative.

Finance Officer graded
in Grade: 9 (from 1-12 Hivos’s salary grade)

 

How to apply?

To apply for this
position please submit your CV and a cover letter to [email protected] no later than Aug 14th
, 2016.

This is an opened
position at national level.

Please specify the position name you are applying

for (‘Finance Officer’) in the
‘subject’ line of your email. Only shortlisted candidates will be notified.

 

For more information
about Hivos Southeast Asia, visit https://www.hivos.org/

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