Hivos JOB VACANCY : Project Manager – VOICE Philippine Based




Hivos Southeast Asia is an International non-governmental
organization guided by humanist values. It aims at structural poverty
alleviation with a strong focus on civil society building and sustainable
economic development. Hivos Southeast Asia provides financial support for local
NGOs, is active in networking, lobbying and exchanging knowledge and expertise.
For its Hivos Southeast Asia (Hivos SEA) seeks qualified Filipinos candidates
for the position of:

Title             :  Project Manager – VOICE Philippine Based

Duty Station :  Manila, Philippines

to      :   Program Development Manager (PDM) Open Women’s Empowerment and Sexual Rights (WE&SR).

Duration       :  One year, with possibility of extension
subject to good performance and funding  availability




The Project
Manager VOICE falls under supervision of and reports to the Program Development
Manager Open Women’s Empowerment and Sexual Rights (WE&SR).

The Project
Manager will provide senior leadership and be responsible for the day-to-day management
including planning, implementing and monitoring of the project. The position is
Philipine-based with some travel for coordination meeting.



Roles and


Communication and Representation:

  1. Coordinate
    the implementation of the Voice
    programme in the country in liaison with management team in country and Voice Coordination Team in the Hague
  2. In
    close coordination with Country Director and Country Management Team
    represent the Voice programme in
    the country vis à vis country stakeholders
  3. Coordinate
    the communities of stakeholders in the country and liaise with the linking
    and learning focal point in the country / regional team
  4. Coordinate
    and lead on pro-active and innovative outreach to the target groups for
    the Voice programme and
    coordinates the dissemination of information about the calls to them
  5. Launch
    and assess open country proposal calls and assess proposals with support
    from Voice global coordination
    team and others, guaranteeing application of Voice grant making criteria,
    principles and processes
  6. Regular
    communication with the Voice
    Coordination Team in particular the Grants Coordinator


Grant Management and
Partner Support

  1. Support organisation
    of Voice programme events and
  2. Provide

    technical support as needed to potential grantees in the formulation of
    grant applications

  3. Mentor
    and provide technical assistance to grantees in the implementation of
    projects on an as needed basis
  4. Support
    capacity development and empowerment approaches

Coordinate and support in-country grants team in carrying out
programme and accountability assessments

Ensure effective post contract grant management including
collection and assessment of reports, follow up, communication with and monitoring
grantees on the ground; ensure scheduled payments to grantees, and liaise with
finance officer to ensure seamless grantee management and communication

Manage, review and make recommendations to change as needed to
ensure that grant processes are in line with Voice needs and promote effective grant making


and Reporting

  1. Process
    and monitor information on grant allocation in the administrative system
  2. Responsible
    for country level reporting on the Voice
    programme (grant portfolio reporting, data
    collection and learning, time writing)

Develop and prepare operational reports for grant management at
national and global level

Administer Voice
policies and procedures in accordance with country and organisational

Track Voice grant
compliance and bring instances of non-compliance to the attention of the
Country Director and Voice
Coordination Team

Support grants and financial data reconciliation and preparation
for reports, audits and other Voice
reporting as needed

Monitor regulations and their effect on grant making.




Knowledge, experiences and competencies


5 years experience with large scale grant management

Knowledge of grant funding policies and procedures and
applicable country/ national regulations

Knowledge of and affinity with social inclusion,  marginalization, lobby & advocacy

Relevant Academic background (MA level) or similar

Excellent written and verbal English

Administrative project management skills

Excellent ICT skills ( Microsoft Office and database)

Excellent organizational and coordination skills;

Ability to perform complex tasks and to priorities multiple

Strong interpersonal and communication skills and the ability to
work effectively with a wide range of constituencies in a multicultural

Ability to communicate effectively, both orally and in writing

Ability to make administrative/procedural decisions and

Ability to analyses budgetary line items for compliance with
budget guidelines


What do we offer?

An inspiring and dynamic
working environment, dedicated colleagues and the possibility to work for an
ambitious new international initiative.



How to apply?

To apply for this
position please submit your CV and a cover letter to [email protected] no later than 31 July 2016.

Please specify the position name you are applying
for (‘PM Voice Philippine’) in the
‘subject’ line of your email. Only shortlisted candidates will be notified.

For more information
about Hivos Southeast Asia, visit






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