Dear All,ILO is looking for suitable candidates for the post of Adminisrative Secretary. More details are as follows :

For any questions related
to this post, please contact:- Ms Hermawaty Misnan,
Admin/ HR Assistant, hermawaty@ilo.org BackgroundThe German Ministry for Development
Cooperation (BMZ) and the ILO are engaging in a renewed partnership, building
on the priorities of the German government for development cooperation and
sustainable development and ILO’s Decent Work Agenda.        Across Asia, the garment sector has
provided formal employment opportunities for tens of millions of workers,
including a large number of young women. The sector provides employment to more
than 60 million workers worldwide, with substantial differences in estimates.
Garment production is, in short, strategic for several countries in the region.
            Yet, significant concerns about working
conditions and respect for labour standards in these industries threaten the
potential benefits from the garment sector. A number of related issues grouped
under the term “labour market governance” stand out as needing sustained and
targeted attention. These include: building up credible labour inspection and
improving broader labour administration in respect of compliance with national
and international labour standards; developing and strengthening bipartite and
tripartite mechanisms for minimum wage fixing, collective bargaining and
dispute resolution; assuring an overall coherent and relevant legal and
regulatory framework of the labour market which govern these matters.  In addition, intervention is needed with
actors in the supply chain but outside of countries in the region.This project will undertake work and interventions
in Cambodia, Indonesia, and Pakistan, and entail global and regional components
targeting the labour market governance issues described above bot at the
enterprise and national level.In a large and industrially diversified
Indonesia, focused efforts of the project in the garment sector will be taken
both in a broader context, and with a necessary factory level focus.  Thus, manifold minimum wages set by
provincial governors with limited technical basis and significant political
motivation can destabilize labour market governance.   Large disparities in minimum wages in the
garment sector are the result, causing unjustified domestic wage-cost
competition. At the same time, social partner reliance on regulated minimum

wages undermines potential for collective bargaining over wages.  The project will promote knowledge-based
collective bargaining with the hoped for result of more realistic wage cost
variations, as well as strengthening the social partners by engaging them in
bargaining on this all-important issue.  
Better Work Indonesia will monitor compliance in
and of itself, improve current processes designed to sustain compliance by
rolling out a more factory-based approach, and provide access to appropriate
factory level information in support the project’s development of knowledge
products that should help social dialogue at provincial, national and global
levels on wage setting and industrial relations practices.Within the policy and procedural
requirements established by the ILO, the National Programme Officer (NPO) will
be responsible for organizing and providing the technical supports of the
Project.  This includes working closely
with requests for support from ILO constituents and provision of support by
him/herself, other ILO officials, and/or external expert advisers as
appropriate. The incumbent will promote ILO policies and relevant international
labour standards, including the fundamental principles and rights at work as
part of the project related technical activities.Collaborating partners at the country
level include the Ministry of Manpower and Transmigration, employers’ and
workers organizations, and other government agencies, as appropriate, and other
national and sectoral organizations of employers and workers and relevant research
and other specialized institutions.

Supervision and Guidance

The Administrative Secretary will work
under the supervision of the National Programme Officer (NPO) of the project,
and under the technical supervision of the Finance and Administrative Officer
of the ILO Office for Indonesia, in collaboration with the Programme and
Administrative Assistant in ROAP. The incumbent will provide administrative
support in the work of international experts and international and national
consultants hired during the course of the project.Duties and Responsibilities:The Administrative Secretary will be responsible in providing secretarial and administrative support to the day-to-day implementation of the project in Indonesia, including but not limited to the following areas.

Education – Completion
of tertiary school education in social sciences. A secretarial and/or
administration diploma is an advantage.Experience – Three years’ experience in secretarial
and general administrative work. Experience in the UN system practices and
procedures would be an asset.Nationality – IndonesianLanguages – Excellent knowledge of
English and Indonesian.  Remuneration – General Service Level 4 of
the UN common remuneration system and/or commensurate with the qualifications and
competency of the selected candidate.Competencies

1. Proven ability to use word processing software and email.
2. Ability to use other software packages required by the work unit.
3. Proven typing abilities.
4. Thorough knowledge of modern office procedures.
5. Thorough knowledge of clerical practices and procedures, and knowledge of administrative practices.
6. Knowledge of the subject matter and programme served.
7. Knowledge of in-house procedures for the preparation of documents and administrative forms, and for the creation and maintenance of filing systems.
8. Knowledge of protocol.
9. Ability to reply in an appropriate manner to telephone and in-person inquiries.
10. Ability to work well with colleagues.
11. Ability to organize own work.
12. Ability to evaluate correspondence and inquiries for best course of action.
13. Ability to obtain services from other work units inside or outside the office for completion of tasks.
14. Ability to search and retrieve information from databases and compile reports.
15. Ability to respond to requests from officials from government offices, ministries, ILO constituents and NGOs.
16. Ability to determine relevant background and reference materials for others, and to screen requests for urgency and priority.
17. Ability to deal confidential matters with discretion.

Personal
attributes

1. Ability to organize own work
2. Ability to work on own initiative and as member of a team
3. Ability to work under pressure
4. Ability to work and communicate with people in a polite, gender-sensitive, courteous and cooperative manner and address colleagues, visitors and partners with tact and diplomacy
5. Must demonstrate a high standard of ethical conduct (honesty, integrity and loyalty to the Organization), and a high level of commitment to his/her job,
6. Must demonstrate responsible behaviour and attention to detail
7. Shares knowledge – Shares important or relevant knowledge and information formally or informally; promotes knowledge transfer.

Application
–Qualified women and men are encouraged
to apply. Only qualified candidates will be notified. Please submit application
indicating the Vacancy Announcement
Number along with your CV and 3 references to:   INTERNATIONAL LABOUR OFFICEEmail : hrdjkt@ilo.orgOnly qualified candidates will be notified. The ILO promotes opportunities for women and men to obtain
decent and productive employment in conditions of freedom, equity, security and
human dignity