Indonesia
Inclusive Workforce Development Partnerships (IWDP) Initiative

Administrative
Assistant

DAI works at the cutting edge
of international development, combining excellence in technical and operational
project management and exceptional customer service to solve our clients’ most
complex problems. Since 1970, DAI has worked in 150 developing and transitioning
countries, providing comprehensive development solutions in areas including
crisis mitigation and stability operations, democratic governance and public
sector management, agriculture and agribusiness, private sector development and
financial services, economics and trade, HIV/AIDS, avian influenza control,
water and natural resources management, and energy and climate change.

Background:

The Indonesia Inclusive
Workforce Development Partnerships (IWDP) Initiative is a five-year, $22.8
million, USAID-funded program that will promote more inclusive economic growth
by improving access to workforce and entrepreneurial skills for poor and vulnerable
youth. The IWDP team will provide USAID project implementers and workforce
stakeholders with technical support, connections, and platforms to help build a
more robust and responsive workforce development ecosystem. In addition to
management support, capacity building, and coordination, DAI’s technical
assistance will include identifying, piloting, and scaling new workforce
development approaches and innovations. The ultimate goal of USAID’s inclusive
workforce development work is to connect 200,000 poor and vulnerable young
Indonesians with learning and livelihood opportunities.

Objectives
and Duties:

The Administrative Assistant
is a member of the IWDP Operations team. He/She will coordinate the daily
operations of the project, including administration, logistics, and human
resources support. He/She will ensure accurate and complete record-keeping and
filing systems based on the project’s Field Operations Manual (FOM), USAID
regulations, and contract requirements and limitations. He/She will support
travel and logistics for events and for staff members, working with the
Procurement team and the Office Manager.

Essential Duties

Administration

• Support the daily administrative operations of
  the project
• Maintain accurate and complete operational record-keeping
  and filing systems; responsible for the orientation of all new staff in
  project record-keeping procedures
• Maintain policies and procedures in TAMIS as well
  as a hard copy binder of operations, policies and procedures instructions
  to staff
• Support Office Manager in the administration of
  the operations team leave schedule
• Work directly with the Office Manager on special
  projects including performing periodic audits and spot checks to monitor
  compliance
• Maintain communication with DAI’s home office
  staff on administrative and operational aspects of the project

Logistics:

• Coordinate travel and logistics for events and staff
  in coordination with the Office Manager

• Other logistic and administrative activities as
  required including but not limited to: study tours, consultative
  workshops, and awards programs

Human Resources

• Maintain all personnel records to ensure
  compliance with DAI’s FOM and USAID policies
• Manages all personnel and human resources records, including
  salary list, personnel files, and leave tracking.
• Ensure that all new and current staff are trained
  on personnel policies and administrative procedures

QUALIFICATIONS:

·      
BA or BS degree
or equivalent experience

·      
3+ years of
administrative experience

·      
Experience with
USAID human resources policy and regulations is preferred

·      
At least one year
of logistics experience

·      
Ability to apply
laws, regulations and instructions and interpret DAI and USAID policy

Supervisory
Responsibilities:

• None

Base
of Operations: 

• Jakarta, Indonesia

Reporting:

• The Accountant will report to the Office Manager.

Application
Instructions:

Interested applicants are
invited to send their CV to [email protected]. Please send applications
as soon as possible, latest 3 February. Applicants are instructed to write “Administrative Assistant
Application – NAME” as the Subject line of their email. We regret that we are
unable to acknowledge receipt of all applications and only shortlisted
candidates will be notified.