Indonesia
Inclusive Workforce Development Partnerships (IWDP) Initiative

Office
Manager

DAI works at the cutting edge
of international development, combining excellence in technical and operational
project management and exceptional customer service to solve our clients’ most
complex problems. Since 1970, DAI has worked in 150 developing and transitioning
countries, providing comprehensive development solutions in areas including
crisis mitigation and stability operations, democratic governance and public
sector management, agriculture and agribusiness, private sector development and
financial services, economics and trade, HIV/AIDS, avian influenza control,
water and natural resources management, and energy and climate change.

Background:

The Indonesia Inclusive
Workforce Development Partnerships (IWDP) Initiative is a five-year, $22.8
million, USAID-funded program that will promote more inclusive economic growth
by improving access to workforce and entrepreneurial skills for poor and
vulnerable youth. The IWDP team will provide USAID project implementers and
workforce stakeholders with technical support, connections, and platforms to
help build a more robust and responsive workforce development ecosystem. In
addition to management support, capacity building, and coordination, DAI’s
technical assistance will include identifying, piloting, and scaling new
workforce development approaches and innovations. The ultimate goal of USAID’s
inclusive workforce development work is to connect 200,000 poor and vulnerable
young Indonesians with learning and livelihood opportunities.

Objectives
and Duties:

The Office Manager will support
operations and logistic activities for the IWDP Initiative and will ensure
proper maintenance and management of the IWDP office and equipment.

Essential Duties

·       
Maintain
relationships with office landlord and landlord manager;

·       
Manage utility
(Internet, landline, cell phone, gas, guard, water, electricity, generator fuel
suppliers, etc.) service agreements;

·       
Coordinate
services calls for office equipment (printers, generator, photocopier etc.);
repairs and office maintenance;

·       
Maintain and
ensure adequate stock of office stationery and other supplies;

·       
Schedule and
arrange travel requirements for staff and short-term consultants including air
tickets, airport pickup and hotel stay;

·       
Coordinate
vehicle usage among staff and review vehicle distance logs

·       
Jointly with HR
team, process expatriates’ visa extensions and customs clearance of
expatriates’ household effects;

·       
Ensure order and
cleanliness of all areas of the office;

·       
Provide logistics
support to organize different meeting, training, workshop events;

·       
Audit inventory
of project assets on at least an annual basis or as required.

·       
Submit purchase
requisitions for all office supplies as needed by project staff.

·       
Other duties as
assigned by the Finance and Admin Manager that are consistent with the overall
focus of the assignment.

QUALIFICATIONS:

• B.A. Degree in Administration or equivalent.
• 4+ years of relevant experience and progressive
  responsibility in office administration or project operations  

• Experience with USAID human resources policy and
  regulations is preferred;
• At least one year of logistics experience;
• Ability to apply laws, regulations and
  instructions and interpret DAI and USAID policy;
• Ability to perform high-level duties with a
  minimum of supervision.
• Experience supervising staff
• Fluency in English is required

Supervisory
Responsibilities:

• The Office Manager will supervise the
  Administrative Assistant and Project Driver(s).

Base
of Operations: 

• Jakarta, Indonesia

Reporting:

• The Office Manager will report to the Finance and
  Administration Manager.

Application
Instructions:

Interested applicants are
invited to send their CV to [email protected]. Please send applications
as soon as possible, latest 3 February. Applicants are instructed to write “Office Manager
Application – NAME” as the Subject line of their email. We regret that we are unable
to acknowledge receipt of all applications and only shortlisted candidates will
be notified.