Title:
Administration AssistantReports to: Office
AdministratorLocation: JakartaDeadline for Applications: March 15, 2016Introduction660 million
people – about one in ten – lack access to safe water. More than twice that many, 2.4 billion
people, don’t have access to a toilet.
These are the people Water.org
serves. We are a global non‐profit based in Kansas City, Missouri
working to ensure safe water and sanitation for all. We go beyond traditional approaches to safe water and sanitation, focusing on addressing the underlying causes of this global
crisis and innovating to deliver large‐scale and sustainable change. Co‐founded by Gary White and Matt Damon in 2009, Water.org has impacted
more than 3 million
lives and transformed thousands of communities in Africa, South
Asia, and Latin America. Learn more at  http://water.org/ Water.org
launched operations in Indonesia
in early 2014 and seeks to build relationships with a broad range of
financial institutions (microfinance institutions, commercial
banks, BPRs, cooperatives) and water/sanitation service providers. Water.org
Indonesia is currently providing the WaterCredit
programs with MFIs partner,
testing a model to further
strengthen, finance, and expand
Community Based Organizations rural
water supply established under the PAMSIMAS and SANIMAS and conducting research in pipe
water utilities services program or “PDAM” services. 

Position Description

 Water.org seeks a
highly skilled and motivated Administration
Assistant to assist the overall smooth Water.org office activities and to support implementation of the Water.org program. This position
will be based in Jakarta. The administration assistant
will report to the Office Administrator. She/he will work with Water.org
staff and also coordinate with Water.org stakeholders, such as the MFIs, Banks,
Governments, Non- government
agency, and Water.org
International teams. The Administration Assistant
will assist the Indonesia
and U.S.-based staff,
in term of administration support. Major responsibilities
include: ·        
Assist the
Office Administrator to manage the daily operational of the office.·        
Assist and support
the CBO program team to conduct the CBO work shop events.·        
Assist and
support the CBO program on payment tracking and related documents·        
Assist the
Office Administrator to maintain complete file for office program activities.·        
Provide administration support
for Regional Manager,
Country Director and Water.org staff.·        
Build
communication with staff and Water.org stake holders.·        
Act as Custodian of Petty Cash account.·        
Act as “reviewer” for office financial transaction.  

Detailed Tasks

 In carrying out these duties, she/he will work
closely with the Office Administrator, CBO Program Manager and team
for the technical area(s) of
office management and administration and for
the
specific activities needed
such: Administration and Office Daily Function Support·      Assisting the daily operations for office including office opening, operations and closedown.·     Answering, screening, forwarding and/or
returning phone calls and manage incoming and outgoing correspondence,
including hand               delivered messages on a routine basis.·  Supporting the Office Administrator, CBO program manager and Country Director for all relevant program initiatives and stakeholder      relationships;·      Assisting the Office Administrator in term of
support to all staff members in the travel arrangement, including ticket
booking, hotel reservation,      transportation arrangement
and other travel relevant activities.·  Assisting the Office Administrator and CBO
Program team in preparing events, from preparation, implementation until
post-event             arrangement.•       Assisting the Office Administrator to maintain the filing system of the office documents, including
compiling all personnel data’s such as, time     sheet and leave form.•       
Assisting the Office Administrator to update
vendors (including hotels) and consultant’s database. •       
Assisting the Office administrator to prepare
report monthly office expenses report and monitor the use of office supplies
and stationery.•       
Assisting the Office Administrator to prepare
the procurement of monthly office supplies and office equipment (if needed). •       
Report damages of office equipment to project administration, organize
and follow-up the proper maintenance and repair. •       
Other duties
as required by Supervisor.  Finance and HR Support·       Managing a petty account for daily operation office activities
upon the approval of Regional
Manager and/or Country Director·       Preparing the petty cash journal and reporting it in monthly basis
to Office Administrator before it is approved by Regional Manager and/or
    Country Director.·      Checking the expense reports and advance request of the staffs and
preparing payment list before submitting it to the Office Administrator     for
payment initiation, and ensure that all original invoices and receipts are kept
in the finance filing folders.·       Assisting the Office Administrator in the
recruitment process of staff such as
inviting candidates for an interview etc.  Related to all tasks above, the Administration Assistant will have
regular reporting to the Office Administrator and CBO Program Manager. 

Professional Qualifications

 ·        
Bachelor degree in
Administration, accounting
or finance.·        
Min.
2 years’ experience in administrative/finance/office management·        
Excellent
communication skills both in
English and Bahasa Indonesia,·        
Good computer skills, including
Microsoft office, internet,
and office management.·        
Basic knowledge
on IT matter.      ·        
Demonstrated ability to deliver results working in a small team and playing a variety
of roles.

Salary/Benefits

 This is a two year contract
position with strong potential for extension and competitive compensation commensurate
with experience. 

Application Information

 Interested
candidates may send a copy of their CV and a
cover letter indicating their interest to: 

positions_indonesia@water.org (with Cc to ryuniawati@water.org)

 Applications will be
reviewed as they are
received. Please do not attempt
to contact Water.org about the status of your application. 
Water.org
is an equal opportunity employer.
We do
not discriminate on the basis of age, ethnicity, gender, nationality, religious
belief or sexual
orientation.