Job Opening April 2016

  Job Opening JhpiegoApril 2016
Temporary Program Coordinator
Location:

  • Jakarta

Overview:
The Program
Coordinator will provide administrative support for Pilihanku and Immediate
Post Partum Implant Study in Indonesia. S/he will work closely with Program
Managers, Research Officer  and Finance
staff to ensure close adherence to Jhpiego’s agreed upon work plans and overall
scope of work.

Majors Duties & Responsibilities:
Pilihanku

  • Assists Program Manager to coordinate and support
    program and administrative functions relates to implement program
    activities are according to plans and in a timely manner. 
  • Assist program
    team, administrative staff, consultants and counterparts to produce letters,
    documents, reports and presentations and materials for distribution (including
    maintenance of program filling system).
  • Assist Program Manager to collect report dan data
    collection from Clinical District Officer to ensure timely completion of
    all planned activities as per the pre-existing program work plans, based
    on monthly calendar activity.
  • Coordinates meetings, workshops and trainings,
    including preparing logistic for participants (including meetings or
    workshops materials).
  • Work closely with program manager and finance staff
    in developing activity budget, processing and reconciling of invoices and
    payment documentation.
  • Coordinates with advisors, program managers and
    work closely with finance staff in disbursement need based on activity
    budget.
  • Coordinate and ensure trip reports are on file and
    conform to program standard trip report format.
  • Maintain a calendar activity of expected trip
    reports and follow up with individuals to ensure trip reports are received
    within agreed deadlines.
  • Circulate and ensure distribute meeting agenda,
    take and circulate minutes of meetings, trips reports  to program manager, program staff and
    stakeholders.
  • Maintain record of inventory for instruments and
    manuals, ensure each instruments were handed to facility with proper
    documentations
  • Maintain program and office files both electronic
    and physical documentation
  • Work closely with Administrative Assistant to
    handle procurement of program
  • Performs other duties as assigned by Program
    Manager and other technical team members to ensure the smooth functioning
    of the office and the achievement of program goals.
  • Assist to IPPI Study Program 70% and My Choice
    Program 30%

Qualifications, Skills, and Attribute:

    • Diploma in secretarial,
      administration or other related fields, with min 2 – 3 years experience
      in administration
    • Strong ability to work and
      communicate within a team
    • Practices knowledge of finances
      is an advantage
    • Demonstrated excellent in
      organizational and administration skills, including taking meeting notes
      and implementing reporting system
    • Demonstrated excellence in oral
      and written Indonesian language; English language proficiency preferred
    • Computer skills demonstrating in
      competency in Microsoft office: Excell, MS word and Power point
    • Ability to work independently
      and to exercise independent judgment
    • Ability to ensure adherence to
      applicable laws and regulations
    • Demonstrated ability to exercise
      confidentiality and professionalism
    • Ability to work under pressure,
      priorities, schedule and balance workloads in the face of conflicting and
      uneven demands

 Please e-mail
cover letter, CV, and indicate the position of interest in the subject of your
email.

Email address  :
[email protected]

Vacancy
will be closed two weeks of this advertisement

Only
short-listed applicants will be contacted

 

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