• Jakarta

Overview:
The Program
Coordinator will provide administrative support for Pilihanku and Immediate
Post Partum Implant Study in Indonesia. S/he will work closely with Program
Managers, Research Officer  and Finance
staff to ensure close adherence to Jhpiego’s agreed upon work plans and overall
scope of work.
Majors Duties & Responsibilities:
Pilihanku

• Assists Program Manager to coordinate and support
  program and administrative functions relates to implement program
  activities are according to plans and in a timely manner. 
• Assist program
  team, administrative staff, consultants and counterparts to produce letters,
  documents, reports and presentations and materials for distribution (including
  maintenance of program filling system).
• Assist Program Manager to collect report dan data
  collection from Clinical District Officer to ensure timely completion of
  all planned activities as per the pre-existing program work plans, based
  on monthly calendar activity.
• Coordinates meetings, workshops and trainings,
  including preparing logistic for participants (including meetings or
  workshops materials).
• Work closely with program manager and finance staff
  in developing activity budget, processing and reconciling of invoices and
  payment documentation.
• Coordinates with advisors, program managers and
  work closely with finance staff in disbursement need based on activity
  budget.
• Coordinate and ensure trip reports are on file and
  conform to program standard trip report format.
• Maintain a calendar activity of expected trip
  reports and follow up with individuals to ensure trip reports are received
  within agreed deadlines.
• Circulate and ensure distribute meeting agenda,
  take and circulate minutes of meetings, trips reports  to program manager, program staff and
  stakeholders.
• Maintain record of inventory for instruments and
  manuals, ensure each instruments were handed to facility with proper
  documentations
• Maintain program and office files both electronic
  and physical documentation
• Work closely with Administrative Assistant to
  handle procurement of program
• Performs other duties as assigned by Program
  Manager and other technical team members to ensure the smooth functioning
  of the office and the achievement of program goals.
• Assist to IPPI Study Program 70% and My Choice
  Program 30%

Qualifications, Skills, and Attribute:

• Diploma in secretarial,
  administration or other related fields, with min 2 – 3 years experience
  in administration
• Strong ability to work and
  communicate within a team
• Practices knowledge of finances
  is an advantage
• Demonstrated excellent in
  organizational and administration skills, including taking meeting notes
  and implementing reporting system
• Demonstrated excellence in oral
  and written Indonesian language; English language proficiency preferred
• Computer skills demonstrating in
  competency in Microsoft office: Excell, MS word and Power point
• Ability to work independently
  and to exercise independent judgment
• Ability to ensure adherence to
  applicable laws and regulations
• Demonstrated ability to exercise
  confidentiality and professionalism
• Ability to work under pressure,
  priorities, schedule and balance workloads in the face of conflicting and
  uneven demands