Administrative Assistant Location: – Jakarta  Overview: The
Administrative Assistant will perform a range of administrative tasks and also
acting as a Receptionist in Jhpiego’s Indonesia office, including answering
phones, managing office inventory, general office support and work flow and
assistance with special projects.  Responsibilities: 

• Answer telephone, take and relay messages
• Managing the schedule for all office drivers
• Organizing travel requests related records and
  documents
• Providing and researching travel options and
  providing final itineraries
• Booking flights, hotels, cars, trains and all other
  travel related activities
• Making arrangement for accommodation and
  transportation to the staff or traveler during their travel schedule
• Facilitating for the smooth and easy travelling of
  the staff
• Setting up and maintaining vendor’s (travel agents)
  accounts
• Managing and distributing general documentation and
  correspondence
• Keep track on the use of office stationeries and
  keep the record in a proper file
• Managing the use of meeting rooms
• Manage mail and package delivery, including weekly
  International courier service to Jhpiego’s Head Office
• Assist Procurement Officer in preparing PRs,
  contacting vendors and filling
• Assist Procurement Officer in maintaining and
  updating the inventory list for Jakarta office
• Assist Procurement Officer in collecting quotes,
  making bid analysis and recommendations for selecting Preferred Vendors
• Updating staff contact list for all Jhpiego Indo
  office both in share folder and in excel format
• Updating extension list for Jakarta office
• Work closely with office helpers to keep the
  meeting room clean and ready to use
• Tidy and maintain the reception area
• Assist My Choice Program Manager in making flight
  bookings and hotel arrangements for all My Choice staff
• Translating documents for My Choice program as
  requested
• Arranging meetings and transportation for My Choice
  staff
• Preparing PR and procurement assistance for My
  Choice program
• Perform other duties as assigned
• Workbased : Jakarta

  Knowledge, Skills, and Abilities: 

• Graduate from secretarial or business studies
• Minimum 2 years experience in office administration
• Knowledge of administrative and clerical procedures
• Able to work methodically, accurately and neatly
• Good oral and written communication skills
• Proficient in Microsoft Office Applications
• Highly meticulous with excellent interpersonal,
  communication and organizational skills
• Able to work in a fast-paced environment
• Able to work as part of a team

   Please e-mail
cover letter, CV, and indicate the position of interest in the subject of your
email.Email address  :
[email protected]Vacancy
will be closed two weeks of this advertisementOnly
short-listed applicants will be contacted